ELEMENT

PERFORMANCE CRITERIA

1. Establish the organisational context

1.1 Legislative and regulatory requirements for the organisation are identified and documented in accordance with organisational policy and procedures.

1.2 Legislation is analysed for any security implications for information management, and the outcomes are documented.

1.3 The organisation's purpose and function are reviewed for compliance requirements.

1.4 The broad social context in which the organisation operates is analysed to determine community expectations.

2. Determine the principal areas of risk requiring information strategy

2.1 Existing risk analyses for organisation's functions are reviewed and updated.

2.2 Regulatory requirements and legal liabilities are reviewed and documented for their impact on the information systems framework.

2.3 Risks and liabilities to be managed by information systems are determined and documented informing the development of the framework.

3. Determine the information system requirements for each business function

3.1 Risks, liabilities and regulatory requirements are determined and analysed against each business function.

3.2 The determined requirements for each business function are documented and communicated as evidence to be captured as records.

3.3 Information system specifications are formulated from the evidence requirements in accordance with the organisation's technologies, standards and protocols.

3.4 Information security requirements are determined for each business function.

3.5 Specifications for information systems security measures are determined consistent with government guidelines and standards.

4. Establish information systems framework for organisation

4.1 Overview of responsibilities for information management within the organisation is developed and communicated.

4.2 Responsibilities and authorities in relation to regulatory requirements are defined in accordance with jurisdictional and organisational standards.

4.3 Information management responsibilities and rights for each business function are defined.

4.4 Identified risks and liabilities managed by information systems are integrated with the definition of responsibilities for each function.

4.5 Levels of accountability and responsibility within the framework are defined, assigned and documented for each function.

4.6 Security procedures for information systems are formulated and documented.

5. Obtain approval for framework

5.1 The completed and documented framework of areas of risk, regulatory requirements, records specifications, security requirements and information management responsibilities are communicated to the appropriate person(s) for review and endorsement.

5.2 A review process is established and appropriate persons are charged with maintaining the currency of the organisation's information systems framework.

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

applying legislation, regulations and policies relating to government information systems security

analysing process functions and problems

preparing, compiling and writing complex documents and reports

communicating complex relationships and processes effectively to users and management

documenting complex relationships and processes

identifying and viewing component parts as integral elements of the whole system

using tools and techniques to solve problems

analysing and interpreting legal, regulatory and security requirements and organisation policies and procedures

analysing and oynthesizing documentation, verbally delivered information, and observed behaviours

consulting with stakeholders to elicit relevant information for analysis

responding to diversity, including gender and disability

applying procedures relating to occupational health and safety and environment in the context of government information systems security

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

legislation, regulations, policies, procedures and guidelines relating to government information system security

sources of information about jurisdictional requirements for information systems

functions and structures in the organisation

policies and strategies that apply across the jurisdiction

information management principles and processes

information security requirements

equal employment opportunity, equity and diversity principles

public sector legislation such as occupational health and safety and environment in the context of government information systems security

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPETHC601B Maintain and enhance confidence in public service

PSPGOV601B Apply government systems

PSPGOV602B Establish and maintain strategic networks

PSPLEGN601B Manage compliance with legislation in the public sector

PSPMNGT604B Manage change

PSPMNGT608B Manage risk

PSPPOL603A Manage policy implementation

PSPSEC602A Manage security awareness

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)

information systems frameworks defined (or re-defined) in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policy, procedures and protocols relating to information systems frameworks

case studies and workplace scenarios to capture the range of situations likely to be encountered when defining information systems frameworks

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when defining information systems frameworks, including coping with difficulties, irregularities and breakdowns in routine

information systems frameworks defined (or re-defined) in a range of (3 or more) contexts (or occasions, over time)

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

portfolios

questioning

scenarios

authenticated evidence from the workplace and/or training courses , such as risk management plan, organisational flowchart

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Legislative and regulatory requirements may include:

income tax

superannuation

goods and services tax

occupational health and safety

industrial relations

freedom of information

privacy

statutory access

Analysis of the broad legal and social context of an organisation may identify:

the legal framework which regulates an organisation's operations

the internal and external stakeholders whose interests must be taken into account

the social and ethical standards the community expects it should meet

codes of ethics, codes of professional conduct

Regulatory requirements may be documented in:

codes of practice

regulations or rules

technical standards

international or national standards

Specifications for information systems security may include:

standard level of protection

enhanced level of protection

certification and accreditation of information technology and telecommunications systems

information technology audit trails

logical access controls

Responsibilities may be assigned to:

business unit managers or organisational groupings responsible for discrete functions, processes or projects which generate information

individual employees who carry out the business activities which create information

managers who may be responsible for establishing overall policy and procedures based on organisational requirements, standards and compliances

system administrators who may be responsible for the reliability and continuing operation of systems which generate records

Standards that apply may include:

Protective Security Policy Framework

fraud control standards

Australian Government Information Security Manual (ISM)

AS/NZS 4390.2 Australian Standard in Records Management Part 2, Clause 5

ISO DIS 15489 - Draft International Standard on Records Management

AS 3674 - Storage of Microfilm (of all types for various purposes)

AS 1203 Microfilming of Engineering Documents

AS 2840 Microfilming Newspapers for Archival Purposes

AS 4003 Permanent Paper

Appropriate person for approvals may be:

senior manager for each business function

agency security adviser

management team

reference body appointed by management

Maintenance of the framework includes:

responsibility for ensuring the maintenance of adequate security measures for information systems and their data