This unit applies volunteer managers of local public safety groups.
Not applicable.
ELEMENT | PERFORMANCE CRITERIA |
1. Manage administrative functions | 1.1 Administrative functions are scheduled and allocated to self or others to meet agreed deadlines. 1.2 Records are maintained in accordance with organisational standards. 1.3 Records are completed clearly, accurately and legibly. 1.4 Records are filed accurately and systematically. |
2. Distribute organisational information | 2.1 Organisational information and instructions are communicated to others on an on-going basis. 2.2 Information is directed to the appropriate person(s). 2.3 Communication is clear, unambiguous and relevant to the subject and target audience. |
3. Prepare strategic plans | 3.1 Strategic outcomes are established in the context of the organisation's direction. 3.2 Plans to meet the strategic outcomes are developed and implemented. 3.3 Strategic plans are regularly reviewed and updated to incorporate changing circumstances. |
4. Administer organisation finances | 4.1 A budget is prepared, taking into account local needs and funding limitations. 4.2 Budget is administered according to organisational financial policies and procedures. 4.3 Expenditure is controlled to meet budget outcomes. 4.4 Financial records are maintained according to organisational financial policies and procedures. 4.5 Standards of financial probity are adhered to. |
5. Arrange and conduct audits | 5.1 Financial audits are arranged in accordance with organisational standards. 5.2 Safety audits are periodically conducted in accordance with OH&S guidelines. 5.3 Equipment stocktakes are conducted in accordance with organisational standards. |
This describes the essential skills and knowledge and their level, required for this unit. |
Required Skills |
conduct equipment stocktakes conduct safety audits evaluate resource usage interpret financial reports monitor financial reports monitor resource allocation and usage operate a recognised filing system plan activities and set priorities prepare budgets produce resource reports write in clear, concise English |
Required Knowledge |
budget processes equal employment opportunity legislation legislative requirements and organisation's procedures for budget development and financial management management information systems occupational health and safety legislation standard operating procedures (SOPs), policies and procedures stock handling procedures tools to keep records and produce resource reports |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Assessment must confirm the ability to complete accurate records in a timely manner. Consistency in performance Competency should be demonstrated over time in a range of actual and/or simulated administrative contexts. |
Context of and specific resources for assessment | Context of assessment Competency should be assessed by observing an individual in an administrative role in the workplace. Specific resources for assessment There are no special resource requirements for this unit. |
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below. | |
Administrative functions may include: | Preparing correspondence Actioning requests for information Authorising equipment requisitions and expenditure Keeping records and collecting statistics |
Records may include: | Planning and budget documents Financial records Operational records Training records Personal and personnel records Stock and equipment records Temporary loan books Equipment usage records Maintenance records Project briefs Inventories Standard operating procedures Reports and other documentation |
Organisational standards may include: | Legislation including Audit Act Finance regulations Equal Employment Opportunity and Occupational Health and Safety legislation Organisation's corporate and strategic plans Organisation's financial and other resource management guidelines Technology and data associated with management information systems |
Organisational information may include: | Schedule of events Training plans Potential training opportunities Policies and procedures Administrative instructions and information bulletins |
Strategic plans may relate to: | Training Fundraising Building Maintenance Recruiting Membership retention Community information Public relations and profile |
Financial records may include: | Cash books Bank reconciliation Sales tax records Order books Petty cash records Budget papers Fundraising and social club records |
Not applicable.
This unit contains employability skills.
Not applicable.