Application
This unit describes the performance outcomes, skills and knowledge required to develop a maintenance plan for a facility and coordinate the implementation and review of acquisition and maintenance requirements. It does not include specialist skills, but focuses on the need for managers to proactively plan for and manage the acquisition and maintenance of physical assets.
This unit applies to facility or operations managers in locations such as fitness centres, outdoor sporting grounds or complexes, aquatic centres or community recreation centres. These individuals are responsible for managing the implementation of a broad range of facility maintenance systems and staff, and have a high degree of autonomy. Work is performed according to relevant legislation and organisational policies and procedures.
No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.
Elements and Performance Criteria
ELEMENTS | PERFORMANCE CRITERIA |
Elements describe the essential outcomes | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1. Scope facility and equipment maintenance needs. | 1.1 Source and analyse equipment, and facility maintenance history, and confirm with appropriate personnel. 1.2 Identify areas or items prone to defects or requiring regular maintenance. 1.3 Identify maintenance budget and resources available to carry out work required. 1.4 Calculate costing of work and assess impact on budget. 1.5 Identify need for operational testing and recommissioning. |
2. Develop maintenance plan. | 2.1 Prioritise maintenance requirements, taking into consideration safety, security and capacity. 2.2 Develop and document maintenance plans. 2.3 Confirm and document availability of resources. 2.4 Develop work schedules for identified work requirements in consultation with affected user groups. 2.5 Identify organisations and individuals suitably qualified to undertake maintenance repair services. 2.6 Develop and document procedures for isolation and access. 2.7 Develop record keeping systems for repair work completed. 2.8 Develop systems to ensure that urgent or non-routine maintenance jobs are reported to the appropriate authority immediately. |
3. Implement and monitor maintenance plan. | 3.1 Inform relevant individuals of maintenance requirements and duties. 3.2 Manage and document requests for isolations where appropriate, in a timely manner. 3.3 Convey information in relation to work schedules to all affected staff and service users. 3.4 Monitor work schedules and expenditure. 3.5 Schedule maintenance work to minimise disruption to service operation. 3.6 Seek feedback on maintenance plan from appropriate personnel and modify plan to reflect feedback obtained as appropriate. |
4. Monitor on-site maintenance contracts and contractors. | 4.1 Convey maintenance requirements to contractors. 4.2 Monitor work in progress and work outcomes to ensure the alignment with contractual and organisational requirements. |
5. Supervise equipment storage. | 5.1 Establish re-order levels and notify appropriate personnel when adequate levels cannot be sustained. 5.2 Establish procedures to ensure equipment is stored safely and appropriately. 5.3 Establish systems for recording quantity and condition of stored equipment. |
6. Coordinate the selection and purchase of new equipment and facilities. | 6.1 Investigate options for new equipment and facilities. 6.2 Encourage staff members to contribute recommendations to selection of new equipment and facilities. 6.3 Identify benefits expected from the suggested new equipment and facilities. 6.4 Estimate acquisition costs based on evaluation of current, accurate and relevant data. 6.5 Make decisions on replacing and acquiring physical assets. 6.6 Select methods of financing to meet current financial objectives. 6.7 Keep accurate records of all agreements. |
Evidence of Performance
Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:
plan for and manage the maintenance, acquisition, and replacement of at least two of the following main types physical assets:
buildings
built structures
equipment related to one of the following:
sport
fitness
recreation
safety
indoor
outdoor
gardens
pools
vehicles
provide regular reports on above assets that reflect:
maintenance history of equipment and facility:
condition of equipment and facilities
recent modifications
existing status
frequency
formal and informal customer and staff feedback
procedures for integrating day
scheduled
internal or external inspections or audits
implementation of maintenance plan and any alterations to the plan as required
develop and maintain a current register for above assets.
Evidence of Knowledge
Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit :
legislation to enable:
safe coordination and implementation of maintenance operations
reporting of unsafe equipment
organisational policies and procedures to enable maintenance programs to be planned and implemented efficiently, safely and responsibly
types of physical assets required by industry and the organisation
maintenance requirements for different types of physical assets
formats for and inclusions of asset registers specified in performance evidence
features and benefits of different financing options for asset acquisition:
hire purchase
lease
purchase
rent
depreciation that can be applied to different types of physical assets
practices to support environmental sustainability using different types of physical assets
safety standards of equipment and maintenance techniques relevant to the equipment being maintained
contract and legal requirements for outsourced repairs
schedule of facility operations to enable maintenance to be carried out with minimum disruption
re-order levels for consumables
criteria for assessing the safety of materials and equipment.
Assessment Conditions
Skills must be demonstrated in:
a sport, fitness or recreation facility for which physical assets are monitored and maintained. This can be a workplace or simulated facility.
Assessment must ensure use of:
resources and equipment to implement maintenance plan,
current commercial purchase specifications, supplier product and cost information and contractual documentation used for the purchase of assets
suppliers with whom the individual can interact and negotiate; these can be:
suppliers in an industry workplace or
individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.
Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors.
Foundation Skills
Foundation skills essential to performance in this unit, but not explicit in the performance criteria are listed here, along with a brief context statement. | |
SKILLS | DESCRIPTION |
Problem-solving skills to: | resolve issues arising from maintenance operations. |
Planning and organising skills to: | minimise the impact of maintenance on service delivery organise staff to conduct equipment and facility maintenance according to required timeframes. |
Sectors
Cross-Sector
Competency Field
Facility Management