This unit describes the performance outcomes, skills and knowledge required to source and select venues or sites for events. It requires the ability to analyse event plans to determine venue or site requirements; develop selection specifications; and assess, choose and contract venues or sites.

This unit is relevant to events that are diverse in nature and are coordinated in many industry contexts, including the tourism, hospitality, sport, cultural and community sectors.

It applies to event coordinators who operate independently and are responsible for making a range of operational decisions. They may work in event management companies or in organisations that organise their own events.

No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

consult with stakeholders to identify and document venue and site requirements for at least one event type listed in the knowledge evidence that has multiple operational components

research and select appropriate venue or site for the above event using at least two of the following methods:

calling for tenders

conducting desk research

inspecting venues or sites

using own events industry networks

source and select venue or site for the above event within commercial time constraints and event deadlines.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

types of events:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

meetings and conventions

sports

operational and venue requirements for different types of events

sources of information on event venues or sites

key features of local event venues or sites and their capacity to service different types of events

event staging products and services offered by event venues or sites and their suitability for different types of events:

accommodation

catering

technical equipment and services

staffing

security

storage facilities

technical equipment and production services:

audiovisual

costumes

props

pyrotechnics

rigging

sets

sound and lighting

special effects

stage design and construction

venue styling

transportation

risk and regulatory issues associated with different types of venues and sites, and methods of managing them:

access

liquor licensing

number of contractors to be coordinated

physical constraints

safety issues

security issues

venue or site appeal for intended audience

crowd control

social and environmental sustainability issues associated with different venues and sites:

water and energy use

waste management

local community rights during operation of events

maintenance of natural and cultural integrity

operational structures within venues and sites:

relevant personnel

organisational relationships

reporting structures

formats for, inclusions, and uses of:

venue or site specifications for the staging of events

venue or site contracts.

Skills must be demonstrated in an operational events context where the selection of event venues and sites is required. This can be:

a live event

a simulated event set up for the purpose of skills assessment.

Assessment must ensure access to:

dedicated event budgets

venues and sites where events are operated

comprehensive event plans

current and comprehensive event venue and site information:

product information in sales kits, brochures, product manuals, supplier information kits or information databases

site specifications, operational and capacity information

technical production and staging specifications

industry current venue or site specification templates for the staging of events

event stakeholders with whom the individual consults

venue personnel and an event operational team with whom the individual liaises during the selection process; these can be:

those in an industry workplace who are assisted by the individual during the assessment process; or

individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors; and:

have worked in industry for at least three years where they have applied the skills and knowledge of this unit of competency.

Events

Events