Application
This unit describes the performance outcomes, skills and knowledge required to analyse event staging requirements and organise and monitor different staging services and products. It requires the ability to use advanced planning, organisation and communication skills combined with detailed knowledge of the event management process and broad understanding of specialist component services.
This unit is relevant to events that are diverse in nature and are coordinated in many industry contexts, including the tourism, hospitality, sport, cultural and community sectors.
It applies to event coordinators who operate independently, and are responsible for making a range of operational decisions. They may work in event management companies, in event venues, or in organisations that organise their own events.
The unit does not cover the high levels of technical expertise required to provide individual specialist services, such as catering, audio visual or technical, creative and sporting services. It is also distinct from staging specialisation units that apply to staging technicians and stage managers in the entertainment industry.
No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.
Elements and Performance Criteria
ELEMENTS | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1. Analyse staging requirements. | 1.1.Analyse event staging requirements based on detailed review of proposed event. 1.2.Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders. 1.3.Develop a work schedule to address staging requirements, identifying key activities, interrelationships and timelines. 1.4.Incorporate regulatory, safety, risk and sustainability issues into planning processes. |
2. Source and organise staging contractors. | 2.1.Identify and source contractors according to work schedule. 2.2.Provide staging specifications detailing contractor requirements. 2.3.Obtain quotations for provision of products and services. 2.4.Evaluate quotations against specifications and other relevant quality criteria. 2.5.Conduct negotiations and select contractors using product and service knowledge to inform decisions. 2.6.Confirm agreements with contractors in writing to include details and costs of all services. |
3. Monitor staging preparations. | 3.1.Monitor event preparations through ongoing liaison with contractors and other stakeholders. 3.2.Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems. 3.3.Assess need for staging adjustments to maintain event quality and integrity. 3.4.Negotiate and confirm required changes. |
4. Evaluate staging components. | 4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria. 4.2.Evaluate staging components in terms of operational efficiency and service quality. 4.3.Use information to enhance future event planning. |
Evidence of Performance
Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:
consult with stakeholders to develop staging requirements for at least one type of event listed in the knowledge evidence with multiple operational components
source and select contractors for the above event to provide staging components that meet stakeholder and event requirements
monitor and evaluate event staging components for the above event by:
ensuring work is completed against event requirements and schedules
confirming staging requirements are delivered as required
obtaining feedback from stakeholders on contractor performance.
Evidence of Knowledge
Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:
types of events:
business and corporate
entertainment and leisure
exhibitions, expositions and fairs
festivals
fundraising
government and civic
meetings and conventions
social
sports
roles and responsibilities of organisations involved in event staging
suppliers of staging products and services
sources of information on staging services and products
product and service terminology, features and options, current technology and risk considerations in these key areas of staging:
catering
displays, stands and signage
exhibitor services
security
talent
technical equipment and services:
audiovisual
lighting
sets
sound
stage design
rigging
special effects
venue or site requirements
venue layout and styling
regulatory considerations for organising event staging:
contractor licensing
food safety
liquor licensing
local government authorities
factors affecting staging specifications:
performance standards
price
technical specifications
theme
timelines
regulatory requirements
requirements for contractor briefing and specification documents.
Assessment Conditions
Skills must be demonstrated in an operational events context where selection of event staging is required. This can be:
a live event
a simulated event set up for the purpose of skills assessment.
Assessment must ensure access to:
venues and sites where events are operated
dedicated event budgets
comprehensive event plans
formal communications plans
current industry documentation and publications relating to staging products and services
interaction with contractors to select and manage event staging requirements
stakeholders, for whom the event is organised; these can be:
those in an industry workplace who are assisted by the individual during the assessment process; or
individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.
Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors; and:
have worked in industry for at least three years where they have applied the skills and knowledge of this unit of competency.
Foundation Skills
Foundation skills essential to performance in this unit, but not explicit in the performance criteria are listed here, along with a brief context statement. | |
SKILLS | DESCRIPTION |
Reading skills to: | interpret complex event documentation. |
Oral communication skills to: | conduct negotiations for the supply of products and services manage relationships with staging contractors. |
Numeracy skills to: | evaluate event budgets assess contractor quotations and negotiate costs. |
Learning skills to: | maintain and expand knowledge of staging services. |
Planning and organising skills to: | integrate potentially competing operational and management requirements. |
Self-management skills to: | take responsibility for the complete process of organising event staging and contractor management. |
Sectors
Events
Competency Field
Events