This unit describes the performance outcomes, skills and knowledge required toanalyse event transport needs anddevelop appropriate plans and procedures for transporting people to, from, and between event venues. It requires the ability to use critical thinking, planning and organisational skills, combined with knowledge of transport management issues and options.

This unit is relevant to events in many industry contexts, including the tourism, hospitality, sport, cultural and community sectors.

This unit applies to event managers who operate with significant autonomy and who are responsible for making strategic event management decisions. They may work in event management companies, in event venues, or in organisations that organise their own events.

This unit does not cover the specialist skills required to manage and monitor large transport fleets, as these roles are undertaken by people working as transport specialists.

No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

analyse key event information to identify, assess, and determine transport needs for two different events with multiple operational components

develop a transport strategy for one of the above events, demonstrating analysis of:

event constraints and issues:

event objectives

budget

human resources

other staging requirements

competing events

transport issues and risks:

access to venue or site

availability of services

available communication networks

delays

distance between event venues and facilities

sustainability and environmental considerations

security, access restrictions, accreditation requirements and threats

signage

develop a transport operational plan for one of the above events which:

maximises efficient use, cost, effectiveness and profitability relating to transport

documents specific details for each of the following transport procedures:

provision for those with disabilities

communication between transportation bodies

emergency services presence and access

human resource requirements: drivers, guides marshals and site supervisors

parking

pick-up and drop-off locations

security

timetabling

training requirements

vehicle refuelling

contingency plans for breakdowns, delays, illness and weather

evaluate the above transport strategy and plan against the following evaluation criteria:

attendance targets

environmental targets

financial targets

service targets

time targets for the movement of people, resources and equipment.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

types of events that require the development of dedicated transport strategies

information to develop event transport plans:

authorities; emergency services, land management and protection agencies

dates, times and duration of event

general nature of event

level of government involvement; local and state

location

numbers attending

scope of physical staging elements

sources of specialist assistance for complex transport planning

transport options and alternatives for consideration in the planning process:

private:

airlines

coach

taxis

hire cars, minibuses and limousines

charter services

disabled transport

public:

trains

buses

ferries

light rail and trams

legislation, regulations and industry codes that affect transport planning

transport strategy resource requirements:

financial

human

physical

issues and risks associated with event transport

transport procedures for the events specified in the performance evidence.

Skills must be demonstrated in an operational events business context where development of event transport plans is required. This can be:

a live event

a simulated industry event set up for the purpose of skills assessment.

Assessment must ensure access to:

dedicated event budgets

comprehensive event plans

formal communications plans

current industry documentation and publications relating to transport options

geographic information for venues, sites and local area

operational information:

contingency procedures

emergency information and procedures

event rosters, running sheets and schedules

route maps between venues and sites

event stakeholders with whom the individual consults; these can be:

those in an industry workplace who are assisted by the individual during the assessment process; or

individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors; and:

have worked in industry for at least three years where they have applied the skills and knowledge of this unit of competency.

Events

Events