Application
Events are diverse in nature and this unit is relevant to any type of event coordinated in any industry context, including the tourism, hospitality, sport, cultural and community sectors.
This unit applies to event managers who operate with significant autonomy and who are responsible for making a range of strategic event management decisions. They may work in event management companies, or in organisations that organise their own events.
Prerequisites
Not applicable.
Elements and Performance Criteria
Elements describe the essential outcomes of a unit of competency. | Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide. |
1. Conduct multi-venue selection process. | 1.1 Identify parameters for venue selection based on event requirements. 1.2 Incorporate multi-venue considerations into the venue or site selection process. 1.3 Determine best combination of venues to meet event needs. |
2. Analyse multi-venue planning and management implications. | 2.1 Determine potential impact of multi-venue operations through analysis of event requirements. 2.2 Analyse risks associated with multi-venue events. 2.3 Assess and respond to geographical factors arising from multi-venue operations. 2.4 Assess inter-venue communication needs and determine most appropriate forms of communication. 2.5 Evaluate need for consistency across venues and develop guidelines in consultation with venue personnel. 2.6 Integrate multi-venue considerations into broader event management structures and processes. |
3. Develop operational plan to address multi-venue issues. | 3.1 Develop and document multi-venue operational procedures, including contingency procedures. 3.2 Identify critical tasks and allocate responsibilities and timelines. 3.3 Obtain approval for plan from relevant stakeholders. 3.4 Provide operational information to staff, venues and other stakeholders. |
4. Evaluate success of multi-venue operations. | 4.1 Obtain feedback from stakeholders according to predetermined evaluation criteria. 4.2 Evaluate multi-venue operations in terms of operational efficiency and service quality. 4.3 Use information to enhance future event planning. |
Required Skills
Required skills |
communication and negotiation skills to: consult with stakeholders on complex management and operational requirements manage relationships and negotiations with venue stakeholders critical thinking skills to analyse complex information from varying sources and develop operational strategies and procedures in response learning skills to evaluate and reflect on potential improvements for future event planning literacy skills to: interpret complex event documentation develop clear operational procedures for event personnel across multiple venues numeracy skills to assess budgetary impacts of multi-venue operations planning and organising skills to: manage information from multiple sources develop cohesive strategies and procedures for smooth operation of multi-venue events problem-solving skills to anticipate and address management and operational issues across multiple venues. |
Required knowledge |
types of events that require the use of multiple venues implications of multi communication management structures operational complexities resources: financial human physical safety inter-venue communication options, including relevant technologies to suit particular event requirements risk management issues associated with the use of multiple venues for an event: communication issues contractor management consistency of presentation and standards crowd control delays security complications additional resource and staging requirements of a multi-venue event. |
Evidence Required
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Overview of assessment | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the ability to: develop operational plans for multi-venue events involving: comprehensive event plans dedicated event budgets formal communications plans multiple operational components an event operations team a wide range of stakeholders develop plans for multiple and diverse multi-venue events liaise with event stakeholders during the planning process select an appropriate set of venues for a multi-venue event integrate knowledge of: implications of multi inter-venue communication options risk management issues associated with the use of multiple venues for an event. |
Context of and specific resources for assessment | Assessment must ensure use of: actual multi-venue events for which plans are developed. Events may be created for the specific purpose of skills assessment, but must still meet the requirements outlined under Critical aspects of assessment, and have commercial, community or business relevance. Small personal events are not appropriate as a means of assessing an individual’s skills and knowledge multiple venues and sites where events are operated; these can be: real event venues and sites event venues and sites operated within a training organisation such as auditoria, exhibition areas, conference rooms, restaurants and sporting facilities where real events are staged comprehensive event plans dedicated event budgets formal communications plans current industry documentation and publications relating to venues and sites venue personnel whom operational and communication strategies and procedures can be established event stakeholders with whom the individual consults. |
Method of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: evaluation of plans and procedures developed by the individual to address multi-venue operations use of case studies to assess individual’s ability to address multi-venue considerations for a range of different events written or oral questioning to assess detailed knowledge of the operational issues to be addressed for a multi-venue event review of portfolios of evidence and third party workplace reports of on-the-job performance by the individual. |
Guidance information for assessment | The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, organisation and job role, for example: SITXEVT502 Select event venues and sites SITXEVT503 Manage event staging components. |
Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
Event may include: | business and corporate entertainment and leisure exhibitions, expositions and fairs festivals fundraising government and civic marketing meetings and conventions social sports. |
Geographical factorsmay include: | distance terrain traffic routes transport requirements: event specific public private. |
Inter-venue communicationmay involve: | computer networks telephone systems two-way radios video links or videoconferencing. |
Multi-venue operational proceduresmay relate to: | communication protocols consistency of presentation information provision key personnel in each venue management structures pick up and drop off routes transport scheduling. |
Operational information may include: | contingency procedures emergency information event information: rosters running sheets schedules across venues maps and other geographical information: route maps between venues and sites information for venues, sites and local area venue information. |
Evaluation criteriamay relate to: | communication contingency management operational efficiency profitability resource efficiency success in meeting event objectives stakeholder feedback. |
Sectors
Cross-Sector
Employability Skills
This unit contains employability skills.
Licensing Information
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.