Work must be must be carried out in compliance with the relevant regulations, standards and financial codes of practice.

Work is under general guidance on progress and outcomes of work. It requires discretion and judgement for self and others in planning and using resources, services and processes to achieve required outcomes within workplace policy and procedures.

A range of opportunities may be used to develop the work area and to support the development of work systems, innovative strategies to deal with contingencies and to encourage the achievement of the workplace's goals and key performance objectives by the work area and the individuals and teams within it.

The unit generally applies to those with responsibility for resource coordination and allocation and who provide leadership of others individually or in teams.

ELEMENT

PERFORMANCE CRITERIA

1Plan budget requirements

1.1 Financial flows for budgetary periods are planned and scheduled in accordance with workplace requirements

1.2 Information on costs and resource utilisation is fully assessed and correctly interpreted

1.3 Effective action is taken to reduce costs and enhance value to customer and/or workplace

2Monitor budget and take corrective action

2.1 Corrective action is taken in response to actual or potential significant deviations from financial plans

2.2 Where a budget under- or overspend is likely to occur, the appropriate people are informed with minimum delay

2.3 Prompt, corrective action is taken where necessary in response to actual or potential significant deviations from budget

3Monitor expenditure

3.1 Expenditure made is within agreed limits, does not compromise future spending requirements and conforms to the workplaces policy and procedures

3.2 Requests for expenditure outside limits of responsibility are referred to appropriate persons

3.3 Where necessary, expenditure is phased in accordance with a planned time scale

4Review and modify budget

4.1 Actual income and expenditure is checked against agreed budgets at regular, appropriate intervals

4.2 Any necessary authority for changes in allocation between budget heads is obtained in advance of requirement

4.3 Modifications made to agreed budgets during the accounting period are consistent with agreed guidelines and are correctly authorised

REQUIRED KNOWLEDGE AND SKILLS

This describes the essential knowledge and skills and their level required for this unit.

Required knowledge:

Relevant regulations, codes of practice and legislative requirements

Relevant OH&S and environmental procedures and regulations

Workplace processes for setting and achieving budgets

Problems that may occur when setting and achieving budgets and action that can be taken to report or resolve the problems

Risks that may exist when setting and achieving budgets and ways of controlling the risks involved

Focus of operation of budgetary systems, resources, management and workplace operating systems

Accountancy practices relevant to budgetary control

Budgetary procedures and policies

Budgetary control systems

Limits of authorised expenditure

Quality and customer service standards, policies and procedures

Resource availability including the competencies of individuals in the team/group

Required skills:

Communicate effectively with others when setting and achieving budgets

Read and interpret budgetary documents, financial statements and reports and workplace policies and procedures relevant to the setting and achievement of a budget

Prioritise work and coordinate self and others in relation to workplace activities

Complete documentation and enter data related to the setting and achievement of a budget

Maintain budgetary records and documentation

Operate electronic communication equipment to required protocol

Apply calculation skills when setting and achieving budgets

Provide leadership and work collaboratively with others when setting and achieving budgets

Adapt appropriately to cultural differences in the workplace, including modes of behaviour and interactions with others

Promptly report and/or rectify any identified problems that may arise when setting and achieving budgets in accordance with regulatory requirements and workplace procedures

Monitor work activities in terms of planned schedule

Modify activities to cater for variations in workplace contexts and environment

Work systematically with required attention to detail

Select and apply appropriate technology, information systems and procedures

Apply basic accounting principles to budgetary processes

Operate and adapt to differences in equipment in accordance with standard operating procedures

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:

the underpinning knowledge and skills

relevant legislation and workplace procedures

other relevant aspects of the range statement

Context of and specific resources for assessment

Performance is demonstrated consistently over a period of time and in a suitable range of contexts

Resources for assessment include:

a range of relevant exercises, case studies and/or other simulated practical and knowledge assessment, and/or

access to an appropriate range of relevant operational situations in the workplace

In both real and simulated environments, access is required to:

relevant and appropriate materials and equipment, and

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests

Practical assessment must occur:

through activities in an appropriately simulated environment at the registered training organisation, and/or

in an appropriate range of situations in the workplace

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Work may be undertaken in various work environments and involves a leadership role in the warehousing, storage, transport and distribution industries, for example:

in the warehouse and/or depot

in the vehicle on the road

at the client's workplace

in team and autonomous working situations

Customers may be:

internal or external

Operations may be conducted:

by day or night

The workplace environment may involve:

twenty-four hour operation

single and multi-site location

large, medium and small workplaces

Services, products, risks, work systems and requirements potentially vary:

in different sections of the workplace

Budgets may be:

developed for component parts of operations or for specialised service provision

Budgets are developed:

within the context of workplace policies and procedures

Consultative processes may involve:

employees, supervisors and managers

contractors

suppliers and current or potential clients

financial managers and accountants

relevant authorities, government departments and institutions

representatives of other enterprises and organisations related to the international transfer of freight

industrial relations and OH&S specialists

other professional, maintenance and technical staff

Communications systems may involve:

fixed and mobile telephone

radio

fax

email

electronic data transfer of information

mail, forms and internal memos

Depending on the type of organisation concerned and the local terminology used, workplace procedures may include:

company procedures

enterprise procedures

organisational procedures

established procedures

Documentation/records may include:

codes of practice and regulations relevant to the budgetary control

budgetary documentation

workplace operating procedures and policies

operations manuals, job specifications and procedures and induction documentation

supplier and/or client instructions

Australian and international standards, criteria and certification requirements

communications technology equipment and oral, aural or signed communications

quality assurance standards and procedures

emergency procedures

relevant competency standards and training materials

QA plans, data and document control

conditions of service, legislation and industrial agreements including workplace agreements and awards

Applicable procedures and codes may include:

regulations and codes of practice relevant to budgetary control

relevant Australian standards and certification requirements

relevant state/territory OH&S legislation

relevant state/territory environmental protection legislation

relevant workplace relations legislation

relevant workers compensation legislation

equal opportunity, equal employment opportunity and affirmative action legislation

This unit contains employability skills.