This unit was developed for codification and cataloguing specialists working within materiel logistics but is applicable to any individual in this field of work.

Typically these individuals must demonstrate the ability to work independently or as part of a team under direct and/or indirect supervision, use discretion and judgement, and take responsibility for the quality of their outputs. All activities are carried out in accordance with relevant organisational policy and procedures.

ELEMENT

PERFORMANCE CRITERIA

1Prepare to apply codification and cataloguing processes and procedures

1.1 Requirement for application of codification and cataloguing processes and procedures is identified from work requests/instructions and is confirmed

1.2 Occupational health and safety requirements, including those contained in organisation's procedures, are applied throughout the operation

1.3 Resources and equipment required for the work are identified, acquired and prepared in accordance with organisational procedures

1.4 Sources of information relevant to codification and cataloguing requirements are identified and obtained in accordance with organisational policy and procedures

2Apply codification processes and procedures

2.1 Codification information and data is collated and analysed in accordance with organisational policy and procedures

2.2 Research and analysis is conducted in accordance with codification requirements

2.3 Codification is established and confirmed in accordance with organisational policy and procedures

3Apply cataloguing processes and procedures

3.1 Codification outcomes are interpreted and catalogued in accordance with organisational policy and procedures

3.2 Cataloguing processes and procedures are monitored and reviewed to ensure system capability is maintained in accordance with organisational policy and procedures

4Maintain records for codification and cataloguing processes and procedures

4.1 Codification and cataloguing records are documented in accordance with organisational policy and procedures

4.2 Codification and cataloguing records are reviewed and updated in accordance with organisational policy and procedures

REQUIRED KNOWLEDGE AND SKILLS

This describes the essential knowledge and skills and their level required for this unit.

Required knowledge:

Codification and cataloguing administrative procedures

Codification and cataloguing data collection and storage requirements

Codification and cataloguing data storage and retrieval procedures

Configuration management

Integrated logistics support

Materiel life cycle

Materiel sustainment

Organisational role relevant to codification and cataloguing

Safety, legislative and statutory requirements, including environmental, sustainability issues relevant to codification and cataloguing

Technical regulatory framework

Written communication to a level required in the preparation of letters and reports

Required skills:

Analyse and interpret codification and cataloguing data to source information for external and internal sources

Apply codification and cataloguing knowledge relevant to work being performed

Display resilience by continuing to move forward despite criticism or setbacks

Draw on information from a variety of sources using research, analysis and judgement to identify information that needs to be incorporated into codification and cataloguing data

Identify the relationship between organisational goals and recognise how own work contributes to the achievement of those goals

Use appropriate information technology and software

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to:

adhere to and apply relevant data collection, storage and retrieval requirements

apply knowledge of codification and cataloguing to assist in work and to guide problem solving

Competency should be demonstrated over time and should be observed in a range of actual or simulated work contexts

Context of and specific resources for assessment

Competency should be assessed in the workplace or in a simulated workplace environment

Access is required to:

computer and relevant software

legislation, guidelines, procedures and protocols relating to codification and cataloguing

plans

workplace documentation

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

Where possible, assessment should be supported by questions to assess required knowledge. Questioning techniques should suit the language and literacy levels of the candidate

Assessment methods should reflect workplace demands such as literacy and the needs of particular groups

Assessment methods suitable for valid and reliable assessment of this unit of competency may include a combination of methods such as:

authenticated evidence from the workplace and/or training programs

case studies

demonstration

feedback from supervisors and peers regarding the candidate's ability

observation

portfolios

projects

questioning

reviews or reports prepared by the candidate

scenarios

simulation or role plays

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Organisation may include:

enterprises that require codification and cataloguing

other government departments or instrumentalities that work with materiel

Organisational policy and procedures may include:

Australian Standards

international standards

organisational instructions and standards

Codification information and data may include:

liaison

manufacturers information

physical descriptions

technical drawings

technical specifications

Cataloguing activities may include:

administrative procedures

data management

data collection and storage

data retrieval

liaison

Codification and cataloguing records may include:

databases

files

registers

spreadsheets

This unit contains employability skills.