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Evidence Guide: AHCAGB301A - Keep records for a primary production business

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

AHCAGB301A - Keep records for a primary production business

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare and store physical records

  1. Physical records and inventories required for the organisation are determined in consultation with the management team.
  2. Methods for collecting information are reliable, and time and resources are used efficiently.
  3. Appropriate interpersonal skills are used to access relevant information from individuals and teams.
  4. Information is organised into a format suitable for analysis, interpretation and dissemination in accordance with organisational requirements.
  5. Business equipment/technology is used to maintain information in accordance with organisational and Occupational Health and Safety (OHS) requirements.
  6. Records are updated and stored in accordance with organisational requirements.
Physical records and inventories required for the organisation are determined in consultation with the management team.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Methods for collecting information are reliable, and time and resources are used efficiently.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Appropriate interpersonal skills are used to access relevant information from individuals and teams.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information is organised into a format suitable for analysis, interpretation and dissemination in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Business equipment/technology is used to maintain information in accordance with organisational and Occupational Health and Safety (OHS) requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Records are updated and stored in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process petty cash transactions

  1. Petty cash claims and vouchers are checked for accuracy and authenticity prior to processing.
  2. Petty cash transactions are processed and recorded in accordance with organisational requirements.
  3. Petty cash book balanced in accordance with organisational requirements.
Petty cash claims and vouchers are checked for accuracy and authenticity prior to processing.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Petty cash transactions are processed and recorded in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Petty cash book balanced in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain a cash book in accordance with organisational requirements

  1. Cash receipts and payments book created, and documentation relating to financial transactions checked for validity prior to processing.
  2. Cashbook balances reconciled with bank and creditor statements.
  3. Cashbook balances are used to complete legislative reporting requirements.
  4. Cash flow statements are prepared on the basis of summarised cashbook entries.
Cash receipts and payments book created, and documentation relating to financial transactions checked for validity prior to processing.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cashbook balances reconciled with bank and creditor statements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cashbook balances are used to complete legislative reporting requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cash flow statements are prepared on the basis of summarised cashbook entries.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Reconcile invoices for payment to creditors

  1. Adjustments and errors are identified, reported and rectified in accordance with organisational requirements.
  2. Invoices processed and payment made in accordance with organisational requirements.
Adjustments and errors are identified, reported and rectified in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Invoices processed and payment made in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare invoices for debtor

  1. Invoices are prepared accurately and, if required, distributed to nominated person for verification prior to despatch.
  2. Adjustments are made as required in accordance with organisational requirements.
  3. Invoices and other related documents copied and filed in accordance with organisational requirements for taxation and auditing purposes.
Invoices are prepared accurately and, if required, distributed to nominated person for verification prior to despatch.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Adjustments are made as required in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Invoices and other related documents copied and filed in accordance with organisational requirements for taxation and auditing purposes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to workplace operations and satisfy holistically all of the requirements of the performance criteria and required skills and knowledge and include achievement of the following:

prepare and process basic financial transactions

reconcile and prepare invoices within primary production businesses

copy and file invoices and other related documents in accordance with organisational requirements for taxation and auditing purposes.

Context of and specific resources for assessment

Competency requires the application of work practices under work conditions. Selection and use of resources for some worksites may differ due to the regional or enterprise circumstances.

Required Skills and Knowledge

Not Applicable

Range Statement

The range statement relates to the unit of competency as a whole.

Financial records may include:

financial transactions

cashbook and invoices within a primary production business.

Physical records may include:

property plan

livestock records

paddock treatments including spraying

rainfall records

physical production

sales data

supplies

machinery and equipment

stock records.