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Evidence Guide: AHCBUS607A - Implement a monitoring, evaluation and reporting program

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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AHCBUS607A - Implement a monitoring, evaluation and reporting program

What evidence can you provide to prove your understanding of each of the following citeria?

Implement a monitoring and evaluation strategy

  1. Collect relevant baseline data.
  2. Consult with stakeholders and the community.
  3. Brief colleagues, staff and contractors who will be involved in implementing the program on the monitoring and evaluation methods selected and justification.
  4. Implement chosen monitoring and evaluation methods in accordance with defined strategy.
  5. Ensure standard procedures and recording templates are available for use.
  6. Ensure program timelines are communicated and monitored.
  7. Monitor program expenditure and compare with budget.
Collect relevant baseline data.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with stakeholders and the community.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Brief colleagues, staff and contractors who will be involved in implementing the program on the monitoring and evaluation methods selected and justification.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement chosen monitoring and evaluation methods in accordance with defined strategy.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure standard procedures and recording templates are available for use.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure program timelines are communicated and monitored.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor program expenditure and compare with budget.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collect and analyse data

  1. Ensure data and information is collected following relevant standards and format.
  2. Assess if further data or information is needed to answer key evaluation questions and adjust design as required.
  3. Ensure data is appropriately stored and can be accessed as needed.
  4. Facilitate colleagues and contractors involved in the monitoring and evaluation process.
  5. Evaluate the effectiveness, efficiency and appropriateness of investment and project priorities as required by the evaluation design.
Ensure data and information is collected following relevant standards and format.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess if further data or information is needed to answer key evaluation questions and adjust design as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure data is appropriately stored and can be accessed as needed.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Facilitate colleagues and contractors involved in the monitoring and evaluation process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate the effectiveness, efficiency and appropriateness of investment and project priorities as required by the evaluation design.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare reports and information products

  1. Report against milestones and outputs.
  2. Produce appropriate information products to keep stakeholders informed and engaged.
  3. Communicate findings and activities to stakeholder groups according to program schedule.
  4. Negotiate changes to projects and programs with stakeholders.
  5. Apply findings to improve the delivery and alignment of projects and policy decisions with organisational targets and mission.
  6. Ensure the style of reporting reflects the audience and how the information is to be used.
Report against milestones and outputs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Produce appropriate information products to keep stakeholders informed and engaged.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate findings and activities to stakeholder groups according to program schedule.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate changes to projects and programs with stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply findings to improve the delivery and alignment of projects and policy decisions with organisational targets and mission.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure the style of reporting reflects the audience and how the information is to be used.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review the monitoring and evaluation process

  1. Foster a culture of self-evaluation and learning through encouraging ongoing participation, consultation and communication with stakeholders.
  2. Review and adapt ongoing evaluation strategy and processes and provide feedback on the implementation and the evaluation design.
Foster a culture of self-evaluation and learning through encouraging ongoing participation, consultation and communication with stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and adapt ongoing evaluation strategy and processes and provide feedback on the implementation and the evaluation design.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to workplace operations and satisfy holistically all of the requirements of the performance criteria and required skills and knowledge and include achievement of the following:

implement a monitoring and evaluation strategy

collect and manage data

analyse complex information

prepare reports and information products

review the evaluation process.

Context of and specific resources for assessment

Competency requires the application of work practices under work conditions. Selection and use of resources for some worksites may differ due to the regional or enterprise circumstances.

Required Skills and Knowledge

Required skills

application of monitoring and evaluation methods to ensure integrity and validity

data collection and management

use literacy skills to fulfil job roles as required by the organisation. The level of skill may range from reading and understanding documentation to completion of written reports

use oral communication skills/language competence to fulfil the job role as specified by the organisation including questioning, active listening, asking for clarification, negotiating solutions and responding to a range of views

use numeracy skills to estimate, calculate and record complex workplace measures

use interpersonal skills to work with others and relate to people from a range of cultural, social and religious backgrounds and with a range of physical and mental abilities.

Required knowledge

quantitative and qualitative methods for monitoring and evaluation

data management processes and systems

policy and program management processes

adaptive management an review cycles.

Range Statement

The range statement relates to the unit of competency as a whole.

Monitoring and evaluating responsibilities may include:

the range of targets and reporting responsibilities of any monitoring evaluation and reporting program.