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Evidence Guide: AHCCCF413A - Service committees

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

AHCCCF413A - Service committees

What evidence can you provide to prove your understanding of each of the following citeria?

Organise meetings

  1. Purpose of meeting(s) is clarified with the chair, secretary or coordinator.
  2. Schedule of meetings is prepared and maintained in line with any group, regional and/or agency requirements.
  3. Venue and date of meeting is organised according to meeting schedule, group or regional requirements and within any budget constraints.
  4. Participants are advised of any changes to original meeting details.
  5. All appropriate individuals are advised of details of meetings and followed up for confirmation of attendance according to instructions.
  6. Any apologies are accepted and accurately recorded for presentation at meeting.
  7. Meeting room is set up in a timely manner to suit arrangements and according to instructions.
Purpose of meeting(s) is clarified with the chair, secretary or coordinator.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Schedule of meetings is prepared and maintained in line with any group, regional and/or agency requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Venue and date of meeting is organised according to meeting schedule, group or regional requirements and within any budget constraints.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Participants are advised of any changes to original meeting details.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

All appropriate individuals are advised of details of meetings and followed up for confirmation of attendance according to instructions.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Any apologies are accepted and accurately recorded for presentation at meeting.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Meeting room is set up in a timely manner to suit arrangements and according to instructions.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Prepare business papers for meetings

  1. Notice of meeting and agenda are accurately prepared to instructions and details provided.
  2. Reports required for meeting are prepared or collated as appropriate.
  3. All business papers are distributed to appropriate individuals following established group or regional meeting guidelines.
Notice of meeting and agenda are accurately prepared to instructions and details provided.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Reports required for meeting are prepared or collated as appropriate.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

All business papers are distributed to appropriate individuals following established group or regional meeting guidelines.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Record and produce minutes of meeting

  1. Notes are taken of meeting activities and decisions to ensure an accurate record of meeting.
  2. Minutes of the meeting are produced in required format to provide an accurate account of meeting.
  3. Minutes are checked for accuracy, approved and distributed to instructions.
Notes are taken of meeting activities and decisions to ensure an accurate record of meeting.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Minutes of the meeting are produced in required format to provide an accurate account of meeting.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Minutes are checked for accuracy, approved and distributed to instructions.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Follow up after meetings

  1. Action lists on work following from meetings are prepared according to instructions.
  2. Requests for information from group members or officers are dealt with promptly and accurately.
  3. Correspondence associated with meetings is dealt with in a timely manner according to instructions.
Action lists on work following from meetings are prepared according to instructions.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Requests for information from group members or officers are dealt with promptly and accurately.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Correspondence associated with meetings is dealt with in a timely manner according to instructions.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to workplace operations and satisfy holistically all of the requirements of the performance criteria and required skills and knowledge and include achievement of the following:

organise formal meetings

prepare business papers and additional information for meetings

conduct meetings and carry out follow up actions

plan other events for a committee

maintain records, including the operating budget, for a committee.

Context of and specific resources for assessment

Competency requires the application of work practices under work conditions. Selection and use of resources for some worksites may differ due to the regional or enterprise circumstances.

Required Skills and Knowledge

Required skills

use office equipment, such as computers, photocopiers and facsimiles

plan events

manage budgets

use literacy skills to read, interpret and follow organisational policies and procedures, develop sequenced written instructions, record accurately and legibly information collected and select and apply procedures to a range of tasks

use oral communication skills/language competence to fulfil the job role as specified by the organisation including questioning, active listening, asking for clarification, negotiating solutions and responding to a range of views

use numeracy skills to estimate, calculate and record routine and more complex workplace measures and data

use interpersonal skills to work with others and relate to people from a range of cultural, social and religious backgrounds and with a range of physical and mental abilities.

Required knowledge

meeting procedures, both formal and informal

agency guidelines where applicable or instructions

relevant program and incorporation requirements for group where applicable

local facilities for meetings

local arrangements for authorising expenditure

local community and activities

office and related business procedures

Occupational Health and Safety (OHS) and public safety requirements.

Range Statement

The range statement relates to the unit of competency as a whole.

Service may include:

meetings including group management meetings, group general or annual meetings

training/extension sessions

sub-committee meetings related to a project or other specific activity

regional meetings for coordination or for management of regional plan

agency related meetings associated with management of program.