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Evidence Guide: AUM2901B - Develop and produce documentation and procedures

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

AUM2901B - Develop and produce documentation and procedures

What evidence can you provide to prove your understanding of each of the following citeria?

Identify documentation requirements

  1. The need for documentation is identified and evaluated in consultation with management, production, development and maintenance staff, and in accordance with organisation requirements
  2. Specifications and justification for documentation and associated procedures are prepared ensuring that the documentation will facilitate efficient and effective communication between the relevant internal and/or external persons involved in the processes concerned
  3. Approval is sought from appropriate personnel for the proposed documentation arrangements, and appropriate changes made, as required
The need for documentation is identified and evaluated in consultation with management, production, development and maintenance staff, and in accordance with organisation requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specifications and justification for documentation and associated procedures are prepared ensuring that the documentation will facilitate efficient and effective communication between the relevant internal and/or external persons involved in the processes concerned

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Approval is sought from appropriate personnel for the proposed documentation arrangements, and appropriate changes made, as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop draft documentation, procedures and usage instructions

  1. Suitable documentation and associated procedures are developed in accordance with the approved specification for proposed arrangements
Suitable documentation and associated procedures are developed in accordance with the approved specification for proposed arrangements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Trial and modify draft documentation, procedures and usage instructions

  1. Draft documentation, procedures and usage instructions are prepared and trialled with the intended users in accordance with company requirements
  2. The draft documentation, procedures and usage instructions are appropriately modified in accordance with feedback provided by the intended users to meet work quality goals
  3. A report on the outcomes of the trial of draft documentation, procedures and usage instructions is prepared and approval sought from appropriate personnel for implementation of the proposed arrangement in accordance with company procedures
Draft documentation, procedures and usage instructions are prepared and trialled with the intended users in accordance with company requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

The draft documentation, procedures and usage instructions are appropriately modified in accordance with feedback provided by the intended users to meet work quality goals

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

A report on the outcomes of the trial of draft documentation, procedures and usage instructions is prepared and approval sought from appropriate personnel for implementation of the proposed arrangement in accordance with company procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Produce documentation and usage instructions

  1. Documentation and usage instructions as approved are produced according to specifications and company procedures
  2. Intended users are instructed in the use of the documentation in accordance with company requirement
Documentation and usage instructions as approved are produced according to specifications and company procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Intended users are instructed in the use of the documentation in accordance with company requirement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Store and distribute documentation and usage instructions

  1. Documentation and usage instructions, as approved, are stored and distributed in accordance with company requirements
Documentation and usage instructions, as approved, are stored and distributed in accordance with company requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

compliance with relevant legislative, regulations, standards, codes of practice and establish safe practices and organisation policies and procedures for managing personal work priorities

maintaining a working knowledge of current work systems and practices

working and communicating effectively and positively with others involved in the work

applying, within authority, the requirements of the job or work role in relation to:

achieving production goals

achieving work quality goals

responding positively to changing work requirements

contributing effectively to cost reduction initiatives

effectively applying problem solving techniques

modify activities to cater for variations in organisation context and environment

develop, trial, modify and produce draft documentation

develop and store final documentation for procedures and production.

Context of and specific resources for assessment

assessment of the competency should take place in a safe working environment in a passenger motor vehicle manufacturing plant or simulated environment using tools/equipment/machinery required for the production process without undue disruption to the production process

assessment is to occur under standard and authorised work practices, safety requirements and environmental constraints.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

assessment methods must confirm consistency and accuracy of performance (over time and in a range of organisation relevant contexts) together with application of underpinning knowledge

assessment methods must be by direct observation of tasks and include questioning on underpinning knowledge to ensure its correct interpretation and application

assessment may be applied under project related conditions (real or simulated) and require evidence of process

assessment must confirm a reasonable inference that competency is able not only to be satisfied under the particular circumstance, but is able to be transferred to other circumstances.

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

Required skills

speak clearly and directly in order to communicate changes in documentation development to relevant personnel

apply teamwork to a range of situations, including the trailing of new documentation

solve problems particularly in teams in order to meet performance indicators to reflect changed circumstances

show initiative in adapting to changing work conditions or contexts particularly when working across a variety of work areas

access, interpret and apply information on relevant organisation policies, procedures and instructions, particularly to ensure documentation meets organisation templates and standards

manage time when planning, preparing and organising work priorities

take responsibility for organising own work priorities.

Required knowledge

relevant Occupational Health and Safety and Environmental regulations and organisation policies and procedures needed to carry out work in a manner which ensures the safety of people, equipment and the environment.

technical work documentation covering procedures, specifications, schedules and work plans or equivalent

quality system documentation covering instructions, procedures, performance indicators and review processes or equivalent

cost minimisation/waste avoidance policies, procedures and practices

environmental protection requirements relating to the disposal of waste material

established communication channels and protocols

problem identification and resolution techniques

product documentation requirements

trialling and modifying processes

documentation processes - both paper based and electronic

processes for storing and distributing documentation - paper based, electronic.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Organisation requirements may include:

access and equity principles and practices

environmental management (waste disposal, recycling and re-use guidelines)

emergency and evacuation procedures

equipment use procedures

ethical standards

legal obligations

maintenance and storage procedures

OHS requirements

organisational and site guidelines

policies and procedures relating to own role and responsibility

procedural manuals

quality assurance guidelines

quality and continuous improvement processes and standards

recording and reporting guidelines.

Appropriate personnel may include:

clients and managers

supervisors

suppliers

team leaders

team members.

Work quality goals may include:

those established within a quality system and may include identification, minimisation and elimination of defects, product/component specifications, tolerances, inspection systems, packaging specifications and non-conforming parts or products.