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Evidence Guide: BSBADM502 - Manage meetings

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBADM502 - Manage meetings

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare for meetings

  1. Develop agenda in line with stated meeting purpose
  2. Ensure style and structure of meeting are appropriate to its purpose
  3. Identify meeting participants and notify them in accordance with organisational procedures
  4. Confirm meeting arrangements in accordance with requirements of meeting
  5. Despatch meeting papers to participants within designated timelines
Develop agenda in line with stated meeting purpose

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure style and structure of meeting are appropriate to its purpose

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify meeting participants and notify them in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm meeting arrangements in accordance with requirements of meeting

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Despatch meeting papers to participants within designated timelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct meetings

  1. Chair meetings in accordance with organisational requirements, agreed conventions for type of meeting and legal and ethical requirements
  2. Conduct meetings to ensure they are focused, time efficient and achieve the required outcomes
  3. Ensure meeting facilitation enables participation, discussion, problemsolving and resolution of issues
  4. Brief minute-taker on method for recording meeting notes in accordance with organisational requirements and conventions for type of meeting
Chair meetings in accordance with organisational requirements, agreed conventions for type of meeting and legal and ethical requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct meetings to ensure they are focused, time efficient and achieve the required outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure meeting facilitation enables participation, discussion, problemsolving and resolution of issues

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Brief minute-taker on method for recording meeting notes in accordance with organisational requirements and conventions for type of meeting

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow up meetings

  1. Check transcribed meeting notes to ensure they reflect a true and accurate record of the meeting and are formatted in accordance with organisational procedures and meeting conventions
  2. Distribute and store minutes and other followup documentation within designated timelines, and according to organisational requirements
  3. Report outcomes of meetings as required, within designated timelines
Check transcribed meeting notes to ensure they reflect a true and accurate record of the meeting and are formatted in accordance with organisational procedures and meeting conventions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute and store minutes and other followup documentation within designated timelines, and according to organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report outcomes of meetings as required, within designated timelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Prepare for meetings

1.1 Develop agenda in line with stated meeting purpose

1.2 Ensure style and structure of meeting are appropriate to its purpose

1.3 Identify meeting participants and notify them in accordance with organisational procedures

1.4 Confirm meeting arrangements in accordance with requirements of meeting

1.5 Despatch meeting papers to participants within designated timelines

2 Conduct meetings

2.1 Chair meetings in accordance with organisational requirements, agreed conventions for type of meeting and legal and ethical requirements

2.2 Conduct meetings to ensure they are focused, time efficient and achieve the required outcomes

2.3 Ensure meeting facilitation enables participation, discussion, problemsolving and resolution of issues

2.4 Brief minute-taker on method for recording meeting notes in accordance with organisational requirements and conventions for type of meeting

3 Follow up meetings

3.1 Check transcribed meeting notes to ensure they reflect a true and accurate record of the meeting and are formatted in accordance with organisational procedures and meeting conventions

3.2 Distribute and store minutes and other followup documentation within designated timelines, and according to organisational requirements

3.3 Report outcomes of meetings as required, within designated timelines

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Prepare for meetings

1.1 Develop agenda in line with stated meeting purpose

1.2 Ensure style and structure of meeting are appropriate to its purpose

1.3 Identify meeting participants and notify them in accordance with organisational procedures

1.4 Confirm meeting arrangements in accordance with requirements of meeting

1.5 Despatch meeting papers to participants within designated timelines

2 Conduct meetings

2.1 Chair meetings in accordance with organisational requirements, agreed conventions for type of meeting and legal and ethical requirements

2.2 Conduct meetings to ensure they are focused, time efficient and achieve the required outcomes

2.3 Ensure meeting facilitation enables participation, discussion, problemsolving and resolution of issues

2.4 Brief minute-taker on method for recording meeting notes in accordance with organisational requirements and conventions for type of meeting

3 Follow up meetings

3.1 Check transcribed meeting notes to ensure they reflect a true and accurate record of the meeting and are formatted in accordance with organisational procedures and meeting conventions

3.2 Distribute and store minutes and other followup documentation within designated timelines, and according to organisational requirements

3.3 Report outcomes of meetings as required, within designated timelines