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Evidence Guide: BSBADM504 - Plan and implement administrative systems

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBADM504 - Plan and implement administrative systems

What evidence can you provide to prove your understanding of each of the following citeria?

Plan for the new or modified administrative system

  1. Identify requirements of, or modifications to, the administrative system through consultation with system users and other stakeholders in accordance with organisational and budgetary requirements
  2. Obtain quotations from suppliers/developers for the identified requirements or modifications to be made to the system in accordance with organisational policy and procedures
  3. Select supplier or developer in accordance with organisational policy and procedures
Identify requirements of, or modifications to, the administrative system through consultation with system users and other stakeholders in accordance with organisational and budgetary requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain quotations from suppliers/developers for the identified requirements or modifications to be made to the system in accordance with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select supplier or developer in accordance with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement new or modified administrative system

  1. Identify and develop implementation strategies in consultation with staff
  2. Encourage staff to participate in all stages of the implementation process
  3. Implement system in accordance with organisational and legislative requirements
  4. Define and communicate procedures for using the system to staff
  5. Provide training and support for staff on the use of the new or modified system
  6. Deal with contingencies to ensure minimal impact on users
Identify and develop implementation strategies in consultation with staff

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Encourage staff to participate in all stages of the implementation process

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement system in accordance with organisational and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Define and communicate procedures for using the system to staff

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide training and support for staff on the use of the new or modified system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deal with contingencies to ensure minimal impact on users

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor administrative system

  1. Monitor system for usage, security and output in accordance with organisational requirements
  2. Modify system to meet changing needs in accordance with organisational requirements
  3. Clearly identify further modifications and notify users
  4. Monitor staff training needs and train new staff on administrative system
Monitor system for usage, security and output in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Modify system to meet changing needs in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clearly identify further modifications and notify users

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor staff training needs and train new staff on administrative system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Plan for the new or modified administrative system

1.1 Identify requirements of, or modifications to, the administrative system through consultation with system users and other stakeholders in accordance with organisational and budgetary requirements

1.2 Obtain quotations from suppliers/developers for the identified requirements or modifications to be made to the system in accordance with organisational policy and procedures

1.3 Select supplier or developer in accordance with organisational policy and procedures

2 Implement new or modified administrative system

2.1 Identify and develop implementation strategies in consultation with staff

2.2 Encourage staff to participate in all stages of the implementation process

2.3 Implement system in accordance with organisational and legislative requirements

2.4 Define and communicate procedures for using the system to staff

2.5 Provide training and support for staff on the use of the new or modified system

2.6 Deal with contingencies to ensure minimal impact on users

3 Monitor administrative system

3.1 Monitor system for usage, security and output in accordance with organisational requirements

3.2 Modify system to meet changing needs in accordance with organisational requirements

3.3 Clearly identify further modifications and notify users

3.4 Monitor staff training needs and train new staff on administrative system

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Plan for the new or modified administrative system

1.1 Identify requirements of, or modifications to, the administrative system through consultation with system users and other stakeholders in accordance with organisational and budgetary requirements

1.2 Obtain quotations from suppliers/developers for the identified requirements or modifications to be made to the system in accordance with organisational policy and procedures

1.3 Select supplier or developer in accordance with organisational policy and procedures

2 Implement new or modified administrative system

2.1 Identify and develop implementation strategies in consultation with staff

2.2 Encourage staff to participate in all stages of the implementation process

2.3 Implement system in accordance with organisational and legislative requirements

2.4 Define and communicate procedures for using the system to staff

2.5 Provide training and support for staff on the use of the new or modified system

2.6 Deal with contingencies to ensure minimal impact on users

3 Monitor administrative system

3.1 Monitor system for usage, security and output in accordance with organisational requirements

3.2 Modify system to meet changing needs in accordance with organisational requirements

3.3 Clearly identify further modifications and notify users

3.4 Monitor staff training needs and train new staff on administrative system