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Evidence Guide: BSBADM506 - Manage business document design and development

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBADM506 - Manage business document design and development

What evidence can you provide to prove your understanding of each of the following citeria?

Establish documentation standards

  1. Identify organisational and legislative requirements for information entry, storage, output, and quality of document design and production
  2. Evaluate organisation’s present and future information technology capability in terms of its impact on document design and production
  3. Identify types of documents used and required by organisation
  4. Establish documentation standards and design tasks for organisational documents in accordance with information, budget and technology requirements
Identify organisational and legislative requirements for information entry, storage, output, and quality of document design and production

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate organisation’s present and future information technology capability in terms of its impact on document design and production

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify types of documents used and required by organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish documentation standards and design tasks for organisational documents in accordance with information, budget and technology requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage template design and development

  1. Ensure standard formats and templates suit the purpose, audience and information requirements of each document
  2. Ensure document templates enhance readability and appearance, and meet organisational requirements for style and layout
  3. Test templates, obtain organisational and user feedback, and make amendments as necessary to ensure maximum efficiency and quality of presentation
Ensure standard formats and templates suit the purpose, audience and information requirements of each document

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure document templates enhance readability and appearance, and meet organisational requirements for style and layout

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Test templates, obtain organisational and user feedback, and make amendments as necessary to ensure maximum efficiency and quality of presentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop standard text for documents

  1. Evaluate complex technical functions of software for their usefulness in automating aspects of standard document production
  2. Match requirements of each document with software functions to allow efficient production of documents
  3. Test macros to ensure they meet the requirements of each document in accordance with documentation standards
Evaluate complex technical functions of software for their usefulness in automating aspects of standard document production

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Match requirements of each document with software functions to allow efficient production of documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Test macros to ensure they meet the requirements of each document in accordance with documentation standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and implement strategies to ensure the use of standard documentation

  1. Prepare explanatory notes for the use of standard templates and macros using content, format and language style to suit existing and future users
  2. Develop and implement training on the use of standard templates and macros and adjust the content and level of detail to suit user needs
  3. Produce, circulate, name and store master files and print copies of templates and macros in accordance with organisational requirements
Prepare explanatory notes for the use of standard templates and macros using content, format and language style to suit existing and future users

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and implement training on the use of standard templates and macros and adjust the content and level of detail to suit user needs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Produce, circulate, name and store master files and print copies of templates and macros in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and implement strategies for maintenance and continuous improvement of standard documentation

  1. Monitor use of standard documentation templates and macros, and evaluate the quality of documents produced against documentation standards
  2. Review documentation standards against the changing needs of the organisation, and plan and implement improvements in accordance with organisational procedures
Monitor use of standard documentation templates and macros, and evaluate the quality of documents produced against documentation standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review documentation standards against the changing needs of the organisation, and plan and implement improvements in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Establish documentation standards

1.1 Identify organisational and legislative requirements for information entry, storage, output, and quality of document design and production

1.2 Evaluate organisation’s present and future information technology capability in terms of its impact on document design and production

1.3 Identify types of documents used and required by organisation

1.4 Establish documentation standards and design tasks for organisational documents in accordance with information, budget and technology requirements

2 Manage template design and development

2.1 Ensure standard formats and templates suit the purpose, audience and information requirements of each document

2.2 Ensure document templates enhance readability and appearance, and meet organisational requirements for style and layout

2.3 Test templates, obtain organisational and user feedback, and make amendments as necessary to ensure maximum efficiency and quality of presentation

3 Develop standard text for documents

3.1 Evaluate complex technical functions of software for their usefulness in automating aspects of standard document production

3.2 Match requirements of each document with software functions to allow efficient production of documents

3.3 Test macros to ensure they meet the requirements of each document in accordance with documentation standards

4 Develop and implement strategies to ensure the use of standard documentation

4.1 Prepare explanatory notes for the use of standard templates and macros using content, format and language style to suit existing and future users

4.2 Develop and implement training on the use of standard templates and macros and adjust the content and level of detail to suit user needs

4.3 Produce, circulate, name and store master files and print copies of templates and macros in accordance with organisational requirements

5 Develop and implement strategies for maintenance and continuous improvement of standard documentation

5.1 Monitor use of standard documentation templates and macros, and evaluate the quality of documents produced against documentation standards

5.2 Review documentation standards against the changing needs of the organisation, and plan and implement improvements in accordance with organisational procedures

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Establish documentation standards

1.1 Identify organisational and legislative requirements for information entry, storage, output, and quality of document design and production

1.2 Evaluate organisation’s present and future information technology capability in terms of its impact on document design and production

1.3 Identify types of documents used and required by organisation

1.4 Establish documentation standards and design tasks for organisational documents in accordance with information, budget and technology requirements

2 Manage template design and development

2.1 Ensure standard formats and templates suit the purpose, audience and information requirements of each document

2.2 Ensure document templates enhance readability and appearance, and meet organisational requirements for style and layout

2.3 Test templates, obtain organisational and user feedback, and make amendments as necessary to ensure maximum efficiency and quality of presentation

3 Develop standard text for documents

3.1 Evaluate complex technical functions of software for their usefulness in automating aspects of standard document production

3.2 Match requirements of each document with software functions to allow efficient production of documents

3.3 Test macros to ensure they meet the requirements of each document in accordance with documentation standards

4 Develop and implement strategies to ensure the use of standard documentation

4.1 Prepare explanatory notes for the use of standard templates and macros using content, format and language style to suit existing and future users

4.2 Develop and implement training on the use of standard templates and macros and adjust the content and level of detail to suit user needs

4.3 Produce, circulate, name and store master files and print copies of templates and macros in accordance with organisational requirements

5 Develop and implement strategies for maintenance and continuous improvement of standard documentation

5.1 Monitor use of standard documentation templates and macros, and evaluate the quality of documents produced against documentation standards

5.2 Review documentation standards against the changing needs of the organisation, and plan and implement improvements in accordance with organisational procedures