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Evidence Guide: BSBATSIC511 - Plan and conduct a community meeting

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBATSIC511 - Plan and conduct a community meeting

What evidence can you provide to prove your understanding of each of the following citeria?

Negotiate the basis of a meeting and plan event

  1. Undertake consultation on purpose, location, date and time of proposed meeting with appropriate people
  2. Develop a broad agenda and list of invited guests in consultation with appropriate people
  3. Communicate details of meeting to the community, invited guests and other key people and groups
  4. Plan transport and other arrangements to maximise attendance
  5. Address requirements of people with special needs to ensure equity and access
Undertake consultation on purpose, location, date and time of proposed meeting with appropriate people

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop a broad agenda and list of invited guests in consultation with appropriate people

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate details of meeting to the community, invited guests and other key people and groups

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan transport and other arrangements to maximise attendance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Address requirements of people with special needs to ensure equity and access

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct meeting

  1. Follow community procedures for choosing a chairperson for the meeting
  2. Follow agenda and relevant meeting protocols
  3. Acknowledge all points of view through appropriate meeting processes of discussion and documentation
  4. Encourage full participation
  5. Seek consensus in decision-making
  6. Manage difficult situations appropriately
Follow community procedures for choosing a chairperson for the meeting

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow agenda and relevant meeting protocols

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Acknowledge all points of view through appropriate meeting processes of discussion and documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Encourage full participation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek consensus in decision-making

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage difficult situations appropriately

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record decisions

  1. Clearly outline meeting decisions being voted on to those present
  2. Clarify recommended actions resulting from decisions with participants
  3. Identify people and organisations responsible for actions
  4. Record decisions and recommended actions
Clearly outline meeting decisions being voted on to those present

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clarify recommended actions resulting from decisions with participants

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify people and organisations responsible for actions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record decisions and recommended actions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate outcomes

  1. Share meeting outcomes with board, members and relevant others
  2. Encourage participants to use their networks to communicate information provided and decisions made at the meeting
  3. Follow up people and organisations identified as responsible for actions to ensure they understand what is required
  4. Report outcomes to participating Elders, community members and organisations through established channels
Share meeting outcomes with board, members and relevant others

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Encourage participants to use their networks to communicate information provided and decisions made at the meeting

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow up people and organisations identified as responsible for actions to ensure they understand what is required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report outcomes to participating Elders, community members and organisations through established channels

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Negotiate the basis of a meeting and plan event

1.1 Undertake consultation on purpose, location, date and time of proposed meeting with appropriate people

1.2 Develop a broad agenda and list of invited guests in consultation with appropriate people

1.3 Communicate details of meeting to the community, invited guests and other key people and groups

1.4 Plan transport and other arrangements to maximise attendance

1.5 Address requirements of people with special needs to ensure equity and access

2 Conduct meeting

2.1 Follow community procedures for choosing a chairperson for the meeting

2.2 Follow agenda and relevant meeting protocols

2.3 Acknowledge all points of view through appropriate meeting processes of discussion and documentation

2.4 Encourage full participation

2.5 Seek consensus in decision-making

2.6 Manage difficult situations appropriately

3 Record decisions

3.1 Clearly outline meeting decisions being voted on to those present

3.2 Clarify recommended actions resulting from decisions with participants

3.3 Identify people and organisations responsible for actions

3.4 Record decisions and recommended actions

4 Communicate outcomes

4.1 Share meeting outcomes with board, members and relevant others

4.2 Encourage participants to use their networks to communicate information provided and decisions made at the meeting

4.3 Follow up people and organisations identified as responsible for actions to ensure they understand what is required

4.4 Report outcomes to participating Elders, community members and organisations through established channels

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Negotiate the basis of a meeting and plan event

1.1 Undertake consultation on purpose, location, date and time of proposed meeting with appropriate people

1.2 Develop a broad agenda and list of invited guests in consultation with appropriate people

1.3 Communicate details of meeting to the community, invited guests and other key people and groups

1.4 Plan transport and other arrangements to maximise attendance

1.5 Address requirements of people with special needs to ensure equity and access

2 Conduct meeting

2.1 Follow community procedures for choosing a chairperson for the meeting

2.2 Follow agenda and relevant meeting protocols

2.3 Acknowledge all points of view through appropriate meeting processes of discussion and documentation

2.4 Encourage full participation

2.5 Seek consensus in decision-making

2.6 Manage difficult situations appropriately

3 Record decisions

3.1 Clearly outline meeting decisions being voted on to those present

3.2 Clarify recommended actions resulting from decisions with participants

3.3 Identify people and organisations responsible for actions

3.4 Record decisions and recommended actions

4 Communicate outcomes

4.1 Share meeting outcomes with board, members and relevant others

4.2 Encourage participants to use their networks to communicate information provided and decisions made at the meeting

4.3 Follow up people and organisations identified as responsible for actions to ensure they understand what is required

4.4 Report outcomes to participating Elders, community members and organisations through established channels