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Evidence Guide: BSBATSIL408 - Manage a board meeting

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBATSIL408 - Manage a board meeting

What evidence can you provide to prove your understanding of each of the following citeria?

Plan a board meeting

  1. Identify type of meeting to be conducted and any rules, cultural protocols, policies and procedures affecting its planning and conduct
  2. Prepare an agenda reflecting the business of the meeting, with consultation between the chair, secretary and manager
  3. Determine the date, time and location of the meeting, taking into consideration all relevant rules, cultural protocols, policies and procedures
  4. Issue invitations to members and guests in a timely manner to maximise attendance
  5. Plan and implement transport and other arrangements to maximise attendance
  6. Circulate background papers prior to the meeting in an appropriate form and with adequate time for members to prepare for the meeting
Identify type of meeting to be conducted and any rules, cultural protocols, policies and procedures affecting its planning and conduct

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare an agenda reflecting the business of the meeting, with consultation between the chair, secretary and manager

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine the date, time and location of the meeting, taking into consideration all relevant rules, cultural protocols, policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Issue invitations to members and guests in a timely manner to maximise attendance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan and implement transport and other arrangements to maximise attendance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Circulate background papers prior to the meeting in an appropriate form and with adequate time for members to prepare for the meeting

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct a board meeting

  1. Ensure a quorum is present before commencing meeting
  2. Follow rules and cultural protocols
  3. Follow meeting agenda and timeframes
  4. Provide opportunities for participants to listen and speak, and show respect for different views
  5. Manage difficult situations that arise in a respectful and sensitive manner
  6. Use agreed decision-making processes to ensure decisions reflect participants’ views
  7. Develop an action plan to implement decisions
Ensure a quorum is present before commencing meeting

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow rules and cultural protocols

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow meeting agenda and timeframes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide opportunities for participants to listen and speak, and show respect for different views

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage difficult situations that arise in a respectful and sensitive manner

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use agreed decision-making processes to ensure decisions reflect participants’ views

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop an action plan to implement decisions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify confidential business

  1. Advise board members when to observe required confidentiality
  2. Seek declarations of potential and real conflict of interest
Advise board members when to observe required confidentiality

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek declarations of potential and real conflict of interest

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure minutes are taken

  1. Appoint a minute-taker
  2. Review minutes to ensure they contain required information
  3. Approve minutes and provide them to members and guests as appropriate
  4. Ensure procedures are in place to store minutes adequately and with appropriate access
Appoint a minute-taker

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review minutes to ensure they contain required information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Approve minutes and provide them to members and guests as appropriate

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure procedures are in place to store minutes adequately and with appropriate access

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor the implementation of decisions

  1. Communicate decisions to relevant people
  2. Monitor the action plan to ensure completion
  3. Present reports of outcomes of implementation at board meetings
Communicate decisions to relevant people

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor the action plan to ensure completion

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Present reports of outcomes of implementation at board meetings

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Plan a board meeting

1.1 Identify type of meeting to be conducted and any rules, cultural protocols, policies and procedures affecting its planning and conduct

1.2 Prepare an agenda reflecting the business of the meeting, with consultation between the chair, secretary and manager

1.3 Determine the date, time and location of the meeting, taking into consideration all relevant rules, cultural protocols, policies and procedures

1.4 Issue invitations to members and guests in a timely manner to maximise attendance

1.5 Plan and implement transport and other arrangements to maximise attendance

1.6 Circulate background papers prior to the meeting in an appropriate form and with adequate time for members to prepare for the meeting

2 Conduct a board meeting

2.1 Ensure a quorum is present before commencing meeting

2.2 Follow rules and cultural protocols

2.3 Follow meeting agenda and timeframes

2.4 Provide opportunities for participants to listen and speak, and show respect for different views

2.5 Manage difficult situations that arise in a respectful and sensitive manner

2.6 Use agreed decision-making processes to ensure decisions reflect participants’ views

2.7 Develop an action plan to implement decisions

3 Identify confidential business

3.1 Advise board members when to observe required confidentiality

3.2 Seek declarations of potential and real conflict of interest

4 Ensure minutes are taken

4.1 Appoint a minute-taker

4.2 Review minutes to ensure they contain required information

4.3 Approve minutes and provide them to members and guests as appropriate

4.4 Ensure procedures are in place to store minutes adequately and with appropriate access

5 Monitor the implementation of decisions

5.1 Communicate decisions to relevant people

5.2 Monitor the action plan to ensure completion

5.3 Present reports of outcomes of implementation at board meetings

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Plan a board meeting

1.1 Identify type of meeting to be conducted and any rules, cultural protocols, policies and procedures affecting its planning and conduct

1.2 Prepare an agenda reflecting the business of the meeting, with consultation between the chair, secretary and manager

1.3 Determine the date, time and location of the meeting, taking into consideration all relevant rules, cultural protocols, policies and procedures

1.4 Issue invitations to members and guests in a timely manner to maximise attendance

1.5 Plan and implement transport and other arrangements to maximise attendance

1.6 Circulate background papers prior to the meeting in an appropriate form and with adequate time for members to prepare for the meeting

2 Conduct a board meeting

2.1 Ensure a quorum is present before commencing meeting

2.2 Follow rules and cultural protocols

2.3 Follow meeting agenda and timeframes

2.4 Provide opportunities for participants to listen and speak, and show respect for different views

2.5 Manage difficult situations that arise in a respectful and sensitive manner

2.6 Use agreed decision-making processes to ensure decisions reflect participants’ views

2.7 Develop an action plan to implement decisions

3 Identify confidential business

3.1 Advise board members when to observe required confidentiality

3.2 Seek declarations of potential and real conflict of interest

4 Ensure minutes are taken

4.1 Appoint a minute-taker

4.2 Review minutes to ensure they contain required information

4.3 Approve minutes and provide them to members and guests as appropriate

4.4 Ensure procedures are in place to store minutes adequately and with appropriate access

5 Monitor the implementation of decisions

5.1 Communicate decisions to relevant people

5.2 Monitor the action plan to ensure completion

5.3 Present reports of outcomes of implementation at board meetings