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Evidence Guide: BSBCUS401A - Coordinate implementation of customer service strategies

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBCUS401A - Coordinate implementation of customer service strategies

What evidence can you provide to prove your understanding of each of the following citeria?

Advise on customer service needs

  1. Clarify and accurately assess customer needs using appropriate communication techniques
  2. Diagnose problems matching service delivery to customers and develop options for improved service within organisational requirements
  3. Provide relevant and constructive advice to promote the improvement of customer service delivery
  4. Use business technology and/or online services to structure and present information on customer service needs
Clarify and accurately assess customer needs using appropriate communication techniques

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Diagnose problems matching service delivery to customers and develop options for improved service within organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide relevant and constructive advice to promote the improvement of customer service delivery

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use business technology and/or online services to structure and present information on customer service needs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Support implementation of customer service strategies

  1. Ensure customer service strategies and opportunities are promoted to designated individuals and groups
  2. Identify and allocate available budget resources to fulfil customer service objectives
  3. Promptly action procedures to resolve customer difficulties and complaints within organisational requirements
  4. Ensure that decisions to implement strategies are taken in consultation with designated individuals and groups
Ensure customer service strategies and opportunities are promoted to designated individuals and groups

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and allocate available budget resources to fulfil customer service objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Promptly action procedures to resolve customer difficulties and complaints within organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure that decisions to implement strategies are taken in consultation with designated individuals and groups

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate and report on customer service

  1. Review client satisfaction with service delivery using verifiable data in accordance with organisational requirements
  2. Identify and report changes necessary to maintain service standards to designated individuals and groups
  3. Prepare conclusions and recommendations from verifiable evidence and provide constructive advice on future directions of client service strategies
  4. Maintain systems, records and reporting procedures to compare changes in customer satisfaction
Review client satisfaction with service delivery using verifiable data in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and report changes necessary to maintain service standards to designated individuals and groups

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare conclusions and recommendations from verifiable evidence and provide constructive advice on future directions of client service strategies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain systems, records and reporting procedures to compare changes in customer satisfaction

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

identifying needs and priorities of the organisation in delivering services to customers

responding to and reporting on customer feedback

designing strategies to improve delivery of products and services

knowledge of the principles of customer service.

Context of and specific resources for assessment

Assessment must ensure:

access to an actual workplace or simulated environment

access to office equipment and resources

examples of customer complaints, feedback and strategies.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

review of documentation reporting changes necessary to maintain service standards

analysis of responses to case studies and scenarios

demonstration of techniques

observation of presentations

oral or written questioning to assess knowledge of customer service techniques and strategies

review of systems, records and reporting procedures to compare changes in customer satisfaction.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

sales units

other customer service units.

Required Skills and Knowledge

Required skills

literacy skills to read a variety of texts, to prepare general information and papers, and to write formal and informal letters according to target audience

planning skills to develop implementation schedules

problem-solving skills to diagnose organisational problems relating to customer services.

Required knowledge

key provisions of relevant legislation from all levels of government that may affect aspects of business operations, such as:

anti-discrimination legislation

ethical principles

codes of practice

privacy laws

environmental issues

occupational health and safety (OHS)

principles of customer service

organisational business structure, products and services

product and service standards and best practice models.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Customer needs may relate to:

accuracy of information

advice or general information

complaints

fairness/politeness

further information

making an appointment

prices/value

purchasing organisation's products and services

returning organisation's products and services

specific information

Communication techniques may include:

analysing customer satisfaction surveys

analysing quality assurance data

conducting interviews

consultation methods, techniques and protocols

making recommendations

obtaining management decisions

questioning

seeking feedback to confirm understanding

summarising and paraphrasing

Customers may include:

corporate customers

individual members of the organisation

individual members of the public

internal or external

other agencies

Organisational requirements may include:

access and equity principles and practice

anti-discrimination and related policy

confidentiality and security requirements

defined resource parameters

ethical standards

goals, objectives, plans, systems and processes

legal and organisational policies, guidelines and requirements

OHS policies, procedures and programs

payment and delivery options

pricing and discount policies

quality and continuous improvement processes and standards

quality assurance and/or procedures manuals

replacement and refund policy and procedures

who is responsible for products or services

Business technology may include:

answering machine

binder

computer

fax machine

photocopier

printer

shredder

telephone

Online services may include:

access to product database by customers online

access to purchase, delivery and account records

call/contact centre

online ordering

online payments

online registration

quick/reasonable response

two-way communication online

Designated individuals and groups may include:

colleagues

committee

customers

external organisation

line management

supervisor

Procedures to resolve customer difficulties may include:

external agencies (e.g. Ombudsman)

item replacement

referrals to supervisor

refund of monies

review of products or services

using conflict management techniques

Customer complaints may include:

administrative errors such as incorrect invoices or prices

customer satisfaction with service quality

damaged goods or goods not delivered

delivery errors

products not delivered on time

service errors

specific e-business problems and issues:

difficulty accessing services

inactive links

not appreciating differing hardware and software

services not available

supply errors such as incorrect product delivered

time taken to access services

unfriendly website design

website faults

warehouse or store room errors such as incorrect product delivered

Customer service strategies may include:

courtesy/politeness

delivery times

merchandise characteristics

price offers

product/refund guarantees

product/service availability