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Evidence Guide: BSBEDU305 - Assist with international education events and programs

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBEDU305 - Assist with international education events and programs

What evidence can you provide to prove your understanding of each of the following citeria?

Assist in planning events and programs for international clients and other stakeholders

  1. Participate in team meetings to plan events and programs
  2. Clarify and record team roles, own work role and task responsibilities
  3. Identify and record requirements for information, material and services during the planning stages
  4. Complete planningrelated tasks on time and in accordance with team and work role requirements
  5. Implement organisational policy and procedures for facilitating at international education events and programs
  6. Comply with relevant legislative and regulatory requirements applicable to international education events and programs
Participate in team meetings to plan events and programs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clarify and record team roles, own work role and task responsibilities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and record requirements for information, material and services during the planning stages

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete planningrelated tasks on time and in accordance with team and work role requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement organisational policy and procedures for facilitating at international education events and programs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Comply with relevant legislative and regulatory requirements applicable to international education events and programs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in preparing for international education events and programs

  1. Collate and package appropriate information according to the event or program plan
  2. Check stocks of material for quality and sufficiency, and confirm storage and distribution details
  3. Report identified shortfalls in material and order, in line with organisational procedures
  4. Prepare relevant material as needed
  5. Make arrangements with relevant clients and other stakeholders according to the requirements of the event, program and organisational procedures
  6. Assist in identifying and arranging supply of required facilities, equipment and material for events and programs
  7. Assist with booking and confirming domestic and international travel, accommodation and venues as required by particular event or program
Collate and package appropriate information according to the event or program plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check stocks of material for quality and sufficiency, and confirm storage and distribution details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report identified shortfalls in material and order, in line with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare relevant material as needed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make arrangements with relevant clients and other stakeholders according to the requirements of the event, program and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in identifying and arranging supply of required facilities, equipment and material for events and programs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist with booking and confirming domestic and international travel, accommodation and venues as required by particular event or program

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make information presentations on international education events and programs

  1. Prepare to deliver information presentations for specific events and programs, relevant to work role
  2. Deliver information presentations as required and approved, in line with organisational policy and procedures
  3. Make improvements to presentations based on feedback from relevant personnel
Prepare to deliver information presentations for specific events and programs, relevant to work role

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deliver information presentations as required and approved, in line with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make improvements to presentations based on feedback from relevant personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to international education events and programs

  1. Check and arrange delivery of required material and equipment to specified client or other stakeholder destinations on time and in line with organisational policy and procedures
  2. Ensure relevant legislative and regulatory requirements are met in relation to the distribution of goods and material
  3. Monitor communication and process flow to ensure ontime dispatch of requested material and resources for events and programs to specified persons and destinations
  4. Provide assistance to event or session presenters to facilitate smooth presentations
  5. Provide assistance and support to clients and stakeholders, as needed, during events and programs
  6. Seek advice from relevant personnel if situations or issues arise that require departure from regular practices
Check and arrange delivery of required material and equipment to specified client or other stakeholder destinations on time and in line with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure relevant legislative and regulatory requirements are met in relation to the distribution of goods and material

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor communication and process flow to ensure ontime dispatch of requested material and resources for events and programs to specified persons and destinations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide assistance to event or session presenters to facilitate smooth presentations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide assistance and support to clients and stakeholders, as needed, during events and programs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek advice from relevant personnel if situations or issues arise that require departure from regular practices

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to continuous improvement processes for international education events and programs

  1. Follow organisational policies and procedures for facilitating events and programs, in accordance with work role activities
  2. Apply crosscultural communication skills and strategies to facilitate events and programs
  3. Perform work effectively within a team environment to assist facilitation of events and programs
  4. Assist in determining client satisfaction regarding event and program outcomes
  5. Use feedback from stakeholders to promote continuous improvement in own work
  6. Provide input to organisational policy and procedures review and development on facilitation of events and programs
Follow organisational policies and procedures for facilitating events and programs, in accordance with work role activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply crosscultural communication skills and strategies to facilitate events and programs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Perform work effectively within a team environment to assist facilitation of events and programs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in determining client satisfaction regarding event and program outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use feedback from stakeholders to promote continuous improvement in own work

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide input to organisational policy and procedures review and development on facilitation of events and programs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Assist in planning events and programs for international clients and other stakeholders

1.1 Participate in team meetings to plan events and programs

1.2 Clarify and record team roles, own work role and task responsibilities

1.3 Identify and record requirements for information, material and services during the planning stages

1.4 Complete planningrelated tasks on time and in accordance with team and work role requirements

1.5 Implement organisational policy and procedures for facilitating at international education events and programs

1.6 Comply with relevant legislative and regulatory requirements applicable to international education events and programs

2 Assist in preparing for international education events and programs

2.1 Collate and package appropriate information according to the event or program plan

2.2 Check stocks of material for quality and sufficiency, and confirm storage and distribution details

2.3 Report identified shortfalls in material and order, in line with organisational procedures

2.4 Prepare relevant material as needed

2.5 Make arrangements with relevant clients and other stakeholders according to the requirements of the event, program and organisational procedures

2.6 Assist in identifying and arranging supply of required facilities, equipment and material for events and programs

2.7 Assist with booking and confirming domestic and international travel, accommodation and venues as required by particular event or program

3 Make information presentations on international education events and programs

3.1 Prepare to deliver information presentations for specific events and programs, relevant to work role

3.2 Deliver information presentations as required and approved, in line with organisational policy and procedures

3.3 Make improvements to presentations based on feedback from relevant personnel

4 Contribute to international education events and programs

4.1 Check and arrange delivery of required material and equipment to specified client or other stakeholder destinations on time and in line with organisational policy and procedures

4.2 Ensure relevant legislative and regulatory requirements are met in relation to the distribution of goods and material

4.3 Monitor communication and process flow to ensure ontime dispatch of requested material and resources for events and programs to specified persons and destinations

4.4 Provide assistance to event or session presenters to facilitate smooth presentations

4.5 Provide assistance and support to clients and stakeholders, as needed, during events and programs

4.6 Seek advice from relevant personnel if situations or issues arise that require departure from regular practices

5 Contribute to continuous improvement processes for international education events and programs

5.1 Follow organisational policies and procedures for facilitating events and programs, in accordance with work role activities

5.2 Apply crosscultural communication skills and strategies to facilitate events and programs

5.3 Perform work effectively within a team environment to assist facilitation of events and programs

5.4 Assist in determining client satisfaction regarding event and program outcomes

5.5 Use feedback from stakeholders to promote continuous improvement in own work

5.6 Provide input to organisational policy and procedures review and development on facilitation of events and programs

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Assist in planning events and programs for international clients and other stakeholders

1.1 Participate in team meetings to plan events and programs

1.2 Clarify and record team roles, own work role and task responsibilities

1.3 Identify and record requirements for information, material and services during the planning stages

1.4 Complete planningrelated tasks on time and in accordance with team and work role requirements

1.5 Implement organisational policy and procedures for facilitating at international education events and programs

1.6 Comply with relevant legislative and regulatory requirements applicable to international education events and programs

2 Assist in preparing for international education events and programs

2.1 Collate and package appropriate information according to the event or program plan

2.2 Check stocks of material for quality and sufficiency, and confirm storage and distribution details

2.3 Report identified shortfalls in material and order, in line with organisational procedures

2.4 Prepare relevant material as needed

2.5 Make arrangements with relevant clients and other stakeholders according to the requirements of the event, program and organisational procedures

2.6 Assist in identifying and arranging supply of required facilities, equipment and material for events and programs

2.7 Assist with booking and confirming domestic and international travel, accommodation and venues as required by particular event or program

3 Make information presentations on international education events and programs

3.1 Prepare to deliver information presentations for specific events and programs, relevant to work role

3.2 Deliver information presentations as required and approved, in line with organisational policy and procedures

3.3 Make improvements to presentations based on feedback from relevant personnel

4 Contribute to international education events and programs

4.1 Check and arrange delivery of required material and equipment to specified client or other stakeholder destinations on time and in line with organisational policy and procedures

4.2 Ensure relevant legislative and regulatory requirements are met in relation to the distribution of goods and material

4.3 Monitor communication and process flow to ensure ontime dispatch of requested material and resources for events and programs to specified persons and destinations

4.4 Provide assistance to event or session presenters to facilitate smooth presentations

4.5 Provide assistance and support to clients and stakeholders, as needed, during events and programs

4.6 Seek advice from relevant personnel if situations or issues arise that require departure from regular practices

5 Contribute to continuous improvement processes for international education events and programs

5.1 Follow organisational policies and procedures for facilitating events and programs, in accordance with work role activities

5.2 Apply crosscultural communication skills and strategies to facilitate events and programs

5.3 Perform work effectively within a team environment to assist facilitation of events and programs

5.4 Assist in determining client satisfaction regarding event and program outcomes

5.5 Use feedback from stakeholders to promote continuous improvement in own work

5.6 Provide input to organisational policy and procedures review and development on facilitation of events and programs