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Evidence Guide: BSBFIA302 - Process payroll

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBFIA302 - Process payroll

What evidence can you provide to prove your understanding of each of the following citeria?

Record payroll data

  1. Check payroll data and clarify discrepancies with designated persons
  2. Enter employee pay period details and any deductions and allowances in payroll system in accordance with source documents
  3. Calculate payment due to individual employees to reflect standard pay and variations in accordance with employee source data
Check payroll data and clarify discrepancies with designated persons

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Enter employee pay period details and any deductions and allowances in payroll system in accordance with source documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Calculate payment due to individual employees to reflect standard pay and variations in accordance with employee source data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare payroll

  1. Prepare payroll within designated timelines and in accordance with organisational policy and procedures
  2. Reconcile total wages for pay period, check or correct irregularities or refer to designated persons for resolution
  3. Make arrangements for payment in accordance with organisational and individual requirements
  4. Obtain authorisation of payroll and individual pay advice in accordance with organisational requirements
  5. Produce, check and store payroll records in accordance with organisational policy and security procedures
  6. Follow security procedures for processing payroll and for maintaining payroll records
Prepare payroll within designated timelines and in accordance with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Reconcile total wages for pay period, check or correct irregularities or refer to designated persons for resolution

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make arrangements for payment in accordance with organisational and individual requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain authorisation of payroll and individual pay advice in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Produce, check and store payroll records in accordance with organisational policy and security procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow security procedures for processing payroll and for maintaining payroll records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Handle payroll enquiries

  1. Respond to payroll enquiries in accordance with organisational and legislative requirements
  2. Provide information in accordance with organisational and legislative requirements
  3. Ensure all enquiries outside area of responsibility and knowledge are referred to designated persons for resolution
  4. Complete additional information or followup action within designated timelines in accordance with organisational policy and procedures
Respond to payroll enquiries in accordance with organisational and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide information in accordance with organisational and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure all enquiries outside area of responsibility and knowledge are referred to designated persons for resolution

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete additional information or followup action within designated timelines in accordance with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Record payroll data

1.1 Check payroll data and clarify discrepancies with designated persons

1.2 Enter employee pay period details and any deductions and allowances in payroll system in accordance with source documents

1.3 Calculate payment due to individual employees to reflect standard pay and variations in accordance with employee source data

2 Prepare payroll

2.1 Prepare payroll within designated timelines and in accordance with organisational policy and procedures

2.2 Reconcile total wages for pay period, check or correct irregularities or refer to designated persons for resolution

2.3 Make arrangements for payment in accordance with organisational and individual requirements

2.4 Obtain authorisation of payroll and individual pay advice in accordance with organisational requirements

2.5 Produce, check and store payroll records in accordance with organisational policy and security procedures

2.6 Follow security procedures for processing payroll and for maintaining payroll records

3 Handle payroll enquiries

3.1 Respond to payroll enquiries in accordance with organisational and legislative requirements

3.2 Provide information in accordance with organisational and legislative requirements

3.3 Ensure all enquiries outside area of responsibility and knowledge are referred to designated persons for resolution

3.4 Complete additional information or followup action within designated timelines in accordance with organisational policy and procedures

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Record payroll data

1.1 Check payroll data and clarify discrepancies with designated persons

1.2 Enter employee pay period details and any deductions and allowances in payroll system in accordance with source documents

1.3 Calculate payment due to individual employees to reflect standard pay and variations in accordance with employee source data

2 Prepare payroll

2.1 Prepare payroll within designated timelines and in accordance with organisational policy and procedures

2.2 Reconcile total wages for pay period, check or correct irregularities or refer to designated persons for resolution

2.3 Make arrangements for payment in accordance with organisational and individual requirements

2.4 Obtain authorisation of payroll and individual pay advice in accordance with organisational requirements

2.5 Produce, check and store payroll records in accordance with organisational policy and security procedures

2.6 Follow security procedures for processing payroll and for maintaining payroll records

3 Handle payroll enquiries

3.1 Respond to payroll enquiries in accordance with organisational and legislative requirements

3.2 Provide information in accordance with organisational and legislative requirements

3.3 Ensure all enquiries outside area of responsibility and knowledge are referred to designated persons for resolution

3.4 Complete additional information or followup action within designated timelines in accordance with organisational policy and procedures