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Evidence Guide: BSBITU301A - Create and use databases

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBITU301A - Create and use databases

What evidence can you provide to prove your understanding of each of the following citeria?

Create a simple database

  1. Design a simple database, with at least two tables, using a database application, basic design principles, software functions and simple formulae
  2. Develop a table with fields and attributes according to database usage, as well as data considerations and user requirements
  3. Create a primary key for each table
  4. Modify table layout and field attributes as required
  5. Create a relationship between the two tables
  6. Check and amend data entered, in accordance with organisational and task requirements
Design a simple database, with at least two tables, using a database application, basic design principles, software functions and simple formulae

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop a table with fields and attributes according to database usage, as well as data considerations and user requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create a primary key for each table

Completed
Date:

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Modify table layout and field attributes as required

Completed
Date:

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Create a relationship between the two tables

Completed
Date:

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Check and amend data entered, in accordance with organisational and task requirements

Completed
Date:

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Create reports and queries

  1. Determine information output, database tables to be used and report layout to meet task requirements
  2. Determine data groupings, search and sort criteria to meet task requirements
  3. Run reports and queries to check that results and formulae provide the required data
  4. Modify reports to include or exclude additional requirements
Determine information output, database tables to be used and report layout to meet task requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine data groupings, search and sort criteria to meet task requirements

Completed
Date:

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Run reports and queries to check that results and formulae provide the required data

Completed
Date:

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Modify reports to include or exclude additional requirements

Completed
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Use database

  1. Ensure data input meets designated time lines and organisational requirements for speed and accuracy
  2. Use manuals, user documentation and online help to overcome problems with database design and production
  3. Preview, adjust and print database reports or forms in accordance with organisational and task requirements
  4. Name and store databases, in accordance with organisational requirements, and exit application without data loss or damage
  5. Prepare and distribute reports to appropriate person in a suitable format
Ensure data input meets designated time lines and organisational requirements for speed and accuracy

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use manuals, user documentation and online help to overcome problems with database design and production

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Preview, adjust and print database reports or forms in accordance with organisational and task requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Name and store databases, in accordance with organisational requirements, and exit application without data loss or damage

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and distribute reports to appropriate person in a suitable format

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

creating simple databases and queries

manipulating data using queries

formatting data into a final version.

Context of and specific resources for assessment

Assessment must ensure:

access to an actual workplace or simulated environment

access to office equipment and resources

access to sample data.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

review of authenticated documents from the workplace or training environment

demonstration of techniques.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

administration units

other information and communications technology units.

Required Skills and Knowledge

Required skills

numeracy skills to create simple queries and to use simple formulae

planning and organising skills to develop effective databases

problem-solving skills to address inconsistencies in data and issues in database, and to query structures.

Required knowledge

key provisions of relevant legislation from all forms of government, standards and codes that may affect aspects of business operations, such as:

anti-discrimination legislation

ethical principles

codes of practice

privacy laws

occupational health and safety

organisational requirements relating to data entry, storage and presentation.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Database applications may include:

commercial database applications

organisational specific database applications

Basic design principles may include:

naming conventions

data layout

formatting

database use

required output

reporting and presentation requirements

Software functions may include:

adding, deleting, moving, re-labelling fields

altering field widths

calculating, using formula

data protection

field definitions and attributes

formatting fields

formatting text

headers and footers

inserting and deleting blank lines and spaces

repeating (if available)

table, form and report wizards

Simple formulae may include:

average

count

division

maximum

minimum

multiplication

subtraction

sum

combinations of above

Data may include:

numbers

text

Checking and amending data may include:

accuracy of data

accuracy of formulae with calculator

ensuring instructions with regard to content and format have been followed

outcome of sorting or filtering

proofreading

spelling, electronically and manually

Report layout may include:

alignment on page

columns

enhancements to format - borders, patterns and colours

enhancements to text

formatting provided through use of a wizard or other automated process

headers/footers

logical ordering of data

tables

Designated time lines may include:

time line agreed with internal or external client

time line agreed with supervisor or person requiring database

Printing may include:

forms

queries

records

reports

tables

Storing databases may include:

authorised access

filing locations

naming conventions

organisational policy for backing up files

organisational policy for filing hard copies of databases

security

storage in electronic folders and sub-folders

storage on disk drives, CD-ROM, back-up tapes