Design and produce text documents Evidence Guide

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Evidence Guide: BSBITU303A - Design and produce text documents

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

BSBITU303A - Design and produce text documents

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare to produce word processed documents

Use safe work practices to ensure ergonomic, work organisation, energy and resource conservation requirements are addressed
Identify document purpose, audience and presentation requirements, and clarify with relevant personnel as required
Identify organisational and task requirements for text-based business documents to ensure consistency of style and image

Use safe work practices to ensure ergonomic, work organisation, energy and resource conservation requirements are addressed

Completed
Date:

Teacher:

Evidence:

Identify document purpose, audience and presentation requirements, and clarify with relevant personnel as required

Completed
Date:

Teacher:

Evidence:

Identify organisational and task requirements for text-based business documents to ensure consistency of style and image

Completed
Date:

Teacher:

Evidence:

Design word processed documents

Design document structure and layout to suit purpose, audience and information requirements of the task
Design document to enhance readability and appearance, and to meet organisational and task requirements for style and layout
Use style sheets and automatic functions to ensure consistency of design and layout

Design document structure and layout to suit purpose, audience and information requirements of the task

Completed
Date:

Teacher:

Evidence:

Design document to enhance readability and appearance, and to meet organisational and task requirements for style and layout

Completed
Date:

Teacher:

Evidence:

Use style sheets and automatic functions to ensure consistency of design and layout

Completed
Date:

Teacher:

Evidence:

Add tables and other data

Insert a standard table into a document, changing cells to meet information requirements
Insert and delete columns and rows as necessary
Insert images and other data to meet required specifications

Insert a standard table into a document, changing cells to meet information requirements

Completed
Date:

Teacher:

Evidence:

Insert and delete columns and rows as necessary

Completed
Date:

Teacher:

Evidence:

Insert images and other data to meet required specifications

Completed
Date:

Teacher:

Evidence:

Produce text documents

Use advanced software functions to enable efficient production of documents
Enter or import, and edit text and other data to meet required specifications
Preview, adjust and print documents in accordance with organisational and task requirements
Name and store text documents, in accordance with organisational requirements and exit the application without information loss/damage
Prepare text documents within designated time lines and organisational requirements for speed and accuracy
Use manuals, user documentation and online help to overcome problems with document design and production

Use advanced software functions to enable efficient production of documents

Completed
Date:

Teacher:

Evidence:

Enter or import, and edit text and other data to meet required specifications

Completed
Date:

Teacher:

Evidence:

Preview, adjust and print documents in accordance with organisational and task requirements

Completed
Date:

Teacher:

Evidence:

Name and store text documents, in accordance with organisational requirements and exit the application without information loss/damage

Completed
Date:

Teacher:

Evidence:

Prepare text documents within designated time lines and organisational requirements for speed and accuracy

Completed
Date:

Teacher:

Evidence:

Use manuals, user documentation and online help to overcome problems with document design and production

Completed
Date:

Teacher:

Evidence:

Assessed

Teacher: ___________________________ Date: _

Signature: ________________________________________________

Comments:

Instructions to Assessors

Evidence Guide


The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit	Evidence of the following is essential: applying document design principles knowledge of organisation's style guide production of a minimum of three text documents using advanced software functions.
Context of and specific resources for assessment	Assessment must ensure: access to an actual workplace or simulated environment access to office equipment and resources access to examples of text documents and style guides.
Method of assessment	A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: demonstration of techniques direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate oral or written questioning to assess knowledge of word processing software functions review of text documents.
Guidance information for assessment	Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: BSBWRT301A Write simple documents general administration units other IT use units.

Required Skills and Knowledge

Required skills

communication skills to clarify requirements of documents

editing and proofreading skills to check own work for accuracy against original

keyboarding skills to enter text and numerical data

literacy skills to read and understand the organisation's procedures, and to use models to produce a range of documents

problem-solving skills to use processes flexibly and interchangeably.

Required knowledge

formatting styles and their impact on formatting, readability and appearance of documents

organisational requirements for ergonomics, work periods and breaks, and conservation techniques

organisational style guide

purposes, uses and functions of word processing software.

Range Statement


The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Ergonomic requirements may include:	avoiding radiation from computer screens chair height, seat and back adjustment document holder footrest keyboard and mouse position lighting noise minimisation posture screen position workstation height and layout
Work organisation requirements may include:	exercise breaks mix of repetitive and other activities rest periods
Energy and resource conservation requirements may include:	double-sided paper use recycling used and shredded paper re-using paper for rough drafts (observing confidentiality requirements) using power-save options for equipment
Documents may include:	brochures calendars faxes flyers forms mail merge documents, including labels memos multi-page letters promotional material reports schedules tables
Organisational requirements may include:	company colour scheme company logo consistent corporate image content restrictions established guidelines and procedures for document production house styles observing copyright legislation organisation name, time, date, document title, filename, etc. in header/footer templates
Design may include:	balance diversity relative positioning of graphics and headings simplicity text flow typography
Structure and layout may include:	boxes colour columns drawing graphics headings letter and memo conventions page layout photographs typeface white space
Automatic functions may include:	auto correct auto date auto format auto text default settings headers and footers page numbering styles table headings
Consistency of design and layout may include:	annotated references borders bullet/number lists captions consistency with other business documents footnotes/endnotes indentations page numbers spacings typeface styles and point size
Data may include:	clip art data from other software applications digital photographs files graphics quotes references scanned photographs and logos tables, graphs and charts
Advanced software functions may include:	alternate headers and footers drawing tools graphics tools importing data/objects/pictures mail merge newspaper columns sections sort styles tables templates
Printing may include:	print merge print to file with comments with drawing objects with field codes with hidden text
Naming and storing documents may include:	authorised access file names according to organisational procedure e.g. numbers rather than names file names which are easily identifiable in relation to the content file/directory names which identify the operator, author, section, date filing locations organisational policy for backing up files, storage in folders/sub-folders organisational policy for filing hard copies of documents security/password protection storage on hard/floppy disk drives, CD-ROM, tape back-up
Designated time lines may include:	organisational time line e.g. deadline requirements time line agreed with internal/external client time line agreed with supervisor/person requiring document

NTISthis.com

Evidence Guide: BSBITU303A - Design and produce text documents

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

BSBITU303A - Design and produce text documents

Prepare to produce word processed documents

Design word processed documents

Add tables and other data

Produce text documents

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

Instructions to Assessors

Teacher: ___________________________ Date: _