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Evidence Guide: BSBLEG403 - Maintain trust accounts

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBLEG403 - Maintain trust accounts

What evidence can you provide to prove your understanding of each of the following citeria?

Check that trust funds are adequate

  1. Check relevant sources for information regarding disbursements and costs
  2. Calculate and reconcile estimated disbursements and costs with available trust funds
  3. Notify instructing legal practitioner where there are inadequate available funds
  4. Notify client that further funds are required, where necessary, according to organisation’s policies and procedures
Check relevant sources for information regarding disbursements and costs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Calculate and reconcile estimated disbursements and costs with available trust funds

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Notify instructing legal practitioner where there are inadequate available funds

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Notify client that further funds are required, where necessary, according to organisation’s policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Draw cheques against trust account

  1. Complete appropriate requisition form
  2. Gain authorisation from instructing legal practitioner according to organisation’s policies and procedures
  3. Inspect cheques for accuracy and correct account source
  4. Organise instructing legal practitioner to verify and sign cheques
  5. Keep accurate records of all file-related disbursements and costs
Complete appropriate requisition form

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Gain authorisation from instructing legal practitioner according to organisation’s policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inspect cheques for accuracy and correct account source

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organise instructing legal practitioner to verify and sign cheques

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Keep accurate records of all file-related disbursements and costs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare documentation upon completion of legal matter

  1. Collate relevant information and documentation from file
  2. Reconcile monies remaining in trust account
  3. Promptly investigate discrepancies or irregularities and take appropriate follow-up action
Collate relevant information and documentation from file

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Reconcile monies remaining in trust account

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Promptly investigate discrepancies or irregularities and take appropriate follow-up action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Check that trust funds are adequate

1.1 Check relevant sources for information regarding disbursements and costs

1.2 Calculate and reconcile estimated disbursements and costs with available trust funds

1.3 Notify instructing legal practitioner where there are inadequate available funds

1.4 Notify client that further funds are required, where necessary, according to organisation’s policies and procedures

2. Draw cheques against trust account

2.1 Complete appropriate requisition form

2.2 Gain authorisation from instructing legal practitioner according to organisation’s policies and procedures

2.3 Inspect cheques for accuracy and correct account source

2.4 Organise instructing legal practitioner to verify and sign cheques

2.5 Keep accurate records of all file-related disbursements and costs

3. Prepare documentation upon completion of legal matter

3.1 Collate relevant information and documentation from file

3.2 Reconcile monies remaining in trust account

3.3 Promptly investigate discrepancies or irregularities and take appropriate follow-up action

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Check that trust funds are adequate

1.1 Check relevant sources for information regarding disbursements and costs

1.2 Calculate and reconcile estimated disbursements and costs with available trust funds

1.3 Notify instructing legal practitioner where there are inadequate available funds

1.4 Notify client that further funds are required, where necessary, according to organisation’s policies and procedures

2. Draw cheques against trust account

2.1 Complete appropriate requisition form

2.2 Gain authorisation from instructing legal practitioner according to organisation’s policies and procedures

2.3 Inspect cheques for accuracy and correct account source

2.4 Organise instructing legal practitioner to verify and sign cheques

2.5 Keep accurate records of all file-related disbursements and costs

3. Prepare documentation upon completion of legal matter

3.1 Collate relevant information and documentation from file

3.2 Reconcile monies remaining in trust account

3.3 Promptly investigate discrepancies or irregularities and take appropriate follow-up action