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Evidence Guide: BSBLIB403 - Complete a range of cataloguing activities

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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BSBLIB403 - Complete a range of cataloguing activities

What evidence can you provide to prove your understanding of each of the following citeria?

Construct bibliographic descriptions

  1. Apply relevant national and international standards and accepted variations when cataloguing material
  2. Create original catalogue records for a variety of formats and check authority files following relevant standards
  3. Ensure created records include sufficient and relevant access points for ease of retrieval by catalogue users
  4. Construct descriptions to suit customer needs according to automated system and organisational procedures
  5. Create item of records and statement of holdings
Apply relevant national and international standards and accepted variations when cataloguing material

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create original catalogue records for a variety of formats and check authority files following relevant standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure created records include sufficient and relevant access points for ease of retrieval by catalogue users

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Construct descriptions to suit customer needs according to automated system and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create item of records and statement of holdings

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Locate, retrieve and transfer bibliographic information and records

  1. Search own cataloguing database to determine availability of existing bibliographic records for same or similar items
  2. Search external catalogues or databases to create copy catalogue records from suitable bibliographic records
  3. Download and upload bibliographic records to local system in line with organisational techniques and procedures
Search own cataloguing database to determine availability of existing bibliographic records for same or similar items

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Search external catalogues or databases to create copy catalogue records from suitable bibliographic records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Download and upload bibliographic records to local system in line with organisational techniques and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Edit bibliographic records

  1. Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures
  2. Edit downloaded records as necessary according to system and organisational procedures
  3. Add item to records and holdings statements
Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Edit downloaded records as necessary according to system and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Add item to records and holdings statements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide cataloguing support

  1. Undertake appropriate catalogue maintenance to preserve integrity of local database
  2. Apply national systems and standards to facilitate database searching and future cataloguing
  3. Use data from shelf lists and relevant statistics captured by automated systems to inform cataloguing decisions
  4. Advise relevant personnel on the need for new authority records as necessary and according to organisational guidelines
  5. Consult with relevant personnel regarding cataloguing issues or problems and take appropriate action
Undertake appropriate catalogue maintenance to preserve integrity of local database

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply national systems and standards to facilitate database searching and future cataloguing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use data from shelf lists and relevant statistics captured by automated systems to inform cataloguing decisions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advise relevant personnel on the need for new authority records as necessary and according to organisational guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with relevant personnel regarding cataloguing issues or problems and take appropriate action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Construct bibliographic descriptions

1.1 Apply relevant national and international standards and accepted variations when cataloguing material

1.2 Create original catalogue records for a variety of formats and check authority files following relevant standards

1.3 Ensure created records include sufficient and relevant access points for ease of retrieval by catalogue users

1.4 Construct descriptions to suit customer needs according to automated system and organisational procedures

1.5 Create item of records and statement of holdings

2 Locate, retrieve and transfer bibliographic information and records

2.1 Search own cataloguing database to determine availability of existing bibliographic records for same or similar items

2.2 Search external catalogues or databases to create copy catalogue records from suitable bibliographic records

2.3 Download and upload bibliographic records to local system in line with organisational techniques and procedures

3 Edit bibliographic records

3.1 Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures

3.2 Edit downloaded records as necessary according to system and organisational procedures

3.3 Add item to records and holdings statements

4 Provide cataloguing support

4.1 Undertake appropriate catalogue maintenance to preserve integrity of local database

4.2 Apply national systems and standards to facilitate database searching and future cataloguing

4.3 Use data from shelf lists and relevant statistics captured by automated systems to inform cataloguing decisions

4.4 Advise relevant personnel on the need for new authority records as necessary and according to organisational guidelines

4.5 Consult with relevant personnel regarding cataloguing issues or problems and take appropriate action

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Construct bibliographic descriptions

1.1 Apply relevant national and international standards and accepted variations when cataloguing material

1.2 Create original catalogue records for a variety of formats and check authority files following relevant standards

1.3 Ensure created records include sufficient and relevant access points for ease of retrieval by catalogue users

1.4 Construct descriptions to suit customer needs according to automated system and organisational procedures

1.5 Create item of records and statement of holdings

2 Locate, retrieve and transfer bibliographic information and records

2.1 Search own cataloguing database to determine availability of existing bibliographic records for same or similar items

2.2 Search external catalogues or databases to create copy catalogue records from suitable bibliographic records

2.3 Download and upload bibliographic records to local system in line with organisational techniques and procedures

3 Edit bibliographic records

3.1 Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures

3.2 Edit downloaded records as necessary according to system and organisational procedures

3.3 Add item to records and holdings statements

4 Provide cataloguing support

4.1 Undertake appropriate catalogue maintenance to preserve integrity of local database

4.2 Apply national systems and standards to facilitate database searching and future cataloguing

4.3 Use data from shelf lists and relevant statistics captured by automated systems to inform cataloguing decisions

4.4 Advise relevant personnel on the need for new authority records as necessary and according to organisational guidelines

4.5 Consult with relevant personnel regarding cataloguing issues or problems and take appropriate action

Evidence of the ability to:

create, edit and maintain catalogue records accurately, and in the process demonstrate:

sound knowledge of bibliographic and catalogue record components

knowledge of cataloguing standards

use of current industry systems

complete activities within realistic workplace time constraints.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

reference cataloguing standards and systems used in Australian libraries endorsed by the Australian Committee on Cataloguing (ACOC)

apply commonly used automated cataloguing systems and shared cataloguing networks

analyse frequently occurring cataloguing problems

describe principles of bibliographic description and access

compare and contrast ways of preparing original and copy cataloguing records

describe procedures for maintaining cataloguing records

discuss copyright, moral rights and intellectual property issues and legislation that impact cataloguing.