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Evidence Guide: BSBLIB502 - Manage the development of collections

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBLIB502 - Manage the development of collections

What evidence can you provide to prove your understanding of each of the following citeria?

Determine collection needs

  1. Review collection material against organisational objectives and collection requirements
  2. Determine priorities in consultation with key stakeholders
Review collection material against organisational objectives and collection requirements

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Determine priorities in consultation with key stakeholders

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assess collection material to be accessioned

  1. Use options to identify material that could be accessioned to meet collection needs
  2. Assess key internal and external factors that impact options
  3. Obtain expert advice on material and its relevance to collections
  4. Assess potential material for significance and relevance to collections according to organisational collection management policies
  5. Examine records to establish provenance and confirm significance
  6. Identify resources required for accessioning collection material
  7. Develop recommendations for accessioning collection material according to collection needs
Use options to identify material that could be accessioned to meet collection needs

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assess key internal and external factors that impact options

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Obtain expert advice on material and its relevance to collections

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assess potential material for significance and relevance to collections according to organisational collection management policies

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Examine records to establish provenance and confirm significance

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify resources required for accessioning collection material

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Develop recommendations for accessioning collection material according to collection needs

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Coordinate accessioning of collection material

  1. Seek approval for accessioning collection material
  2. Establish clear conditions for accessioning collection material according to organisational procedures and guidelines
  3. Organise appropriate resources to accession collection material according to approval and conditions
  4. Comply with legal, ethical and financial requirements and cultural protocols in the accession process
  5. Negotiate terms and organise transfer of rights according to organisational procedures
  6. Document agreements and terms according to organisational procedures and guidelines
Seek approval for accessioning collection material

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Establish clear conditions for accessioning collection material according to organisational procedures and guidelines

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Organise appropriate resources to accession collection material according to approval and conditions

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Comply with legal, ethical and financial requirements and cultural protocols in the accession process

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Negotiate terms and organise transfer of rights according to organisational procedures

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Document agreements and terms according to organisational procedures and guidelines

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Coordinate de-accessioning of collection material

  1. Identify material to be de-accessioned from collections
  2. Consult with experts on the material to determine impact of de-accessioning on the collection
  3. Select options to de-accession material
  4. Develop and implement recommendations for de-accessioning collection material according to organisational policies and strategies
Identify material to be de-accessioned from collections

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Consult with experts on the material to determine impact of de-accessioning on the collection

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Select options to de-accession material

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Develop and implement recommendations for de-accessioning collection material according to organisational policies and strategies

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Determine collection needs

1.1 Review collection material against organisational objectives and collection requirements

1.2 Determine priorities in consultation with key stakeholders

2 Assess collection material to be accessioned

2.1 Use options to identify material that could be accessioned to meet collection needs

2.2 Assess key internal and external factors that impact options

2.3 Obtain expert advice on material and its relevance to collections

2.4 Assess potential material for significance and relevance to collections according to organisational collection management policies

2.5 Examine records to establish provenance and confirm significance

2.6 Identify resources required for accessioning collection material

2.7 Develop recommendations for accessioning collection material according to collection needs

3 Coordinate accessioning of collection material

3.1 Seek approval for accessioning collection material

3.2 Establish clear conditions for accessioning collection material according to organisational procedures and guidelines

3.3 Organise appropriate resources to accession collection material according to approval and conditions

3.4 Comply with legal, ethical and financial requirements and cultural protocols in the accession process

3.5 Negotiate terms and organise transfer of rights according to organisational procedures

3.6 Document agreements and terms according to organisational procedures and guidelines

4 Coordinate de-accessioning of collection material

4.1 Identify material to be de-accessioned from collections

4.2 Consult with experts on the material to determine impact of de-accessioning on the collection

4.3 Select options to de-accession material

4.4 Develop and implement recommendations for de-accessioning collection material according to organisational policies and strategies

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Determine collection needs

1.1 Review collection material against organisational objectives and collection requirements

1.2 Determine priorities in consultation with key stakeholders

2 Assess collection material to be accessioned

2.1 Use options to identify material that could be accessioned to meet collection needs

2.2 Assess key internal and external factors that impact options

2.3 Obtain expert advice on material and its relevance to collections

2.4 Assess potential material for significance and relevance to collections according to organisational collection management policies

2.5 Examine records to establish provenance and confirm significance

2.6 Identify resources required for accessioning collection material

2.7 Develop recommendations for accessioning collection material according to collection needs

3 Coordinate accessioning of collection material

3.1 Seek approval for accessioning collection material

3.2 Establish clear conditions for accessioning collection material according to organisational procedures and guidelines

3.3 Organise appropriate resources to accession collection material according to approval and conditions

3.4 Comply with legal, ethical and financial requirements and cultural protocols in the accession process

3.5 Negotiate terms and organise transfer of rights according to organisational procedures

3.6 Document agreements and terms according to organisational procedures and guidelines

4 Coordinate de-accessioning of collection material

4.1 Identify material to be de-accessioned from collections

4.2 Consult with experts on the material to determine impact of de-accessioning on the collection

4.3 Select options to de-accession material

4.4 Develop and implement recommendations for de-accessioning collection material according to organisational policies and strategies

Evidence of the ability to:

make and justify decisions regarding accessioning and de-accessioning collection material to meet collection needs

apply organisational procedures and guidelines to manage development of collections

negotiate and document processes and agreements in relation to collection material.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify and interpret organisational procedures and guidelines regarding managing specific items and whole collections

identify and explain the purpose of subject matter expertise, including curatorial and conservation

locate and interpret sources for accessioning and de-accessioning options

interpret and explain information regarding comparable collections and their importance

describe legal, ethical and financial requirements for accessioning and de-accessioning

locate and interpret cultural protocols for collections development and management that impact accessioning and de-accessioning of cultural material, including those for Aboriginal or Torres Strait Islander material

explain security issues associated with collection material.