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Evidence Guide: BSBLIB509 - Provide subject access and classify material

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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BSBLIB509 - Provide subject access and classify material

What evidence can you provide to prove your understanding of each of the following citeria?

Catalogue material

  1. Analyse subject content of material using knowledge of general concepts and principles of bibliographic control, relevant standards and customer needs
  2. Create records following organisational standards, precedents and techniques, and according to industry standards
  3. Evaluate and adapt precedents to meet specified needs
  4. Select appropriate subject headings and cataloguing tools and standards
  5. Construct sufficient headings to enhance access to information using standards and authorities lists
  6. Format description
  7. Consult with colleagues to determine systematic and reasonable approaches to cataloguing complex material where no precedents exist
Analyse subject content of material using knowledge of general concepts and principles of bibliographic control, relevant standards and customer needs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create records following organisational standards, precedents and techniques, and according to industry standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate and adapt precedents to meet specified needs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select appropriate subject headings and cataloguing tools and standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Construct sufficient headings to enhance access to information using standards and authorities lists

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Format description

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with colleagues to determine systematic and reasonable approaches to cataloguing complex material where no precedents exist

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Classify material

  1. Use chosen classification systems to reflect knowledge of principles of organisation
  2. Select a classification number consistent with classification system that reflects understanding of subject content and provides ready access for customers and staff
  3. Check shelf list or online catalogue for previously assigned classification numbers for similar items
Use chosen classification systems to reflect knowledge of principles of organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select a classification number consistent with classification system that reflects understanding of subject content and provides ready access for customers and staff

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check shelf list or online catalogue for previously assigned classification numbers for similar items

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to maintenance and development of cataloguing practices

  1. Maintain and apply knowledge of changes in cataloguing practices to enhance cataloguing consistency and quality
  2. Consult with colleagues regarding issues with cataloguing system operations or procedures and take appropriate action to address problems
  3. Create and maintain records of materials and holdings according to relevant national and organisational procedures
  4. Comply with legislation relevant to cataloguing practices
Maintain and apply knowledge of changes in cataloguing practices to enhance cataloguing consistency and quality

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with colleagues regarding issues with cataloguing system operations or procedures and take appropriate action to address problems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create and maintain records of materials and holdings according to relevant national and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Comply with legislation relevant to cataloguing practices

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Catalogue material

1.1 Analyse subject content of material using knowledge of general concepts and principles of bibliographic control, relevant standards and customer needs

1.2 Create records following organisational standards, precedents and techniques, and according to industry standards

1.3 Evaluate and adapt precedents to meet specified needs

1.4 Select appropriate subject headings and cataloguing tools and standards

1.5 Construct sufficient headings to enhance access to information using standards and authorities lists

1.6 Format description

1.7 Consult with colleagues to determine systematic and reasonable approaches to cataloguing complex material where no precedents exist

2 Classify material

2.1 Use chosen classification systems to reflect knowledge of principles of organisation

2.2 Select a classification number consistent with classification system that reflects understanding of subject content and provides ready access for customers and staff

2.3 Check shelf list or online catalogue for previously assigned classification numbers for similar items

3 Contribute to maintenance and development of cataloguing practices

3.1 Maintain and apply knowledge of changes in cataloguing practices to enhance cataloguing consistency and quality

3.2 Consult with colleagues regarding issues with cataloguing system operations or procedures and take appropriate action to address problems

3.3 Create and maintain records of materials and holdings according to relevant national and organisational procedures

3.4 Comply with legislation relevant to cataloguing practices

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Catalogue material

1.1 Analyse subject content of material using knowledge of general concepts and principles of bibliographic control, relevant standards and customer needs

1.2 Create records following organisational standards, precedents and techniques, and according to industry standards

1.3 Evaluate and adapt precedents to meet specified needs

1.4 Select appropriate subject headings and cataloguing tools and standards

1.5 Construct sufficient headings to enhance access to information using standards and authorities lists

1.6 Format description

1.7 Consult with colleagues to determine systematic and reasonable approaches to cataloguing complex material where no precedents exist

2 Classify material

2.1 Use chosen classification systems to reflect knowledge of principles of organisation

2.2 Select a classification number consistent with classification system that reflects understanding of subject content and provides ready access for customers and staff

2.3 Check shelf list or online catalogue for previously assigned classification numbers for similar items

3 Contribute to maintenance and development of cataloguing practices

3.1 Maintain and apply knowledge of changes in cataloguing practices to enhance cataloguing consistency and quality

3.2 Consult with colleagues regarding issues with cataloguing system operations or procedures and take appropriate action to address problems

3.3 Create and maintain records of materials and holdings according to relevant national and organisational procedures

3.4 Comply with legislation relevant to cataloguing practices

Evidence of the ability to:

construct subject access points and accurately classify material to be catalogued

analyse subject content for cataloguing and classification purposes

maintain and apply knowledge of bibliographic and catalogue record components, and cataloguing standards and conventions

demonstrate a collaborative approach to resolving complex problems

demonstrate use of current industry cataloguing systems.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

describe the purpose and function of various cataloguing tools

select and apply appropriate classification schemes relevant to work context

demonstrate subject access and control of methods, including:

authority control procedures

subject headings lists

thesauruses

demonstrate application of authority systems and files

select and apply common automated cataloguing modules relevant to work context

critically review catalogue maintenance principles and activities

compare and contrast ways of modifying and upgrading records to suit customer needs, including:

additional access points

establishing new authorities

analyse precedents and their use to inform cataloguing of complex materials and demonstrate interpretation and judgement to deviate from precedents where necessary

identify and apply national and international cataloguing standards

review current industry trends relating to cataloguing and classification processes

discuss copyright, moral rights and intellectual property issues and legislation relevant to cataloguing practices.