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Evidence Guide: BSBOHS502B - Participate in the management of the OHS information and data systems

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBOHS502B - Participate in the management of the OHS information and data systems

What evidence can you provide to prove your understanding of each of the following citeria?

Access sources of OHS information and data

  1. Identify, access and regularly review relevant sources of OHS information and data
  2. Critically evaluate information and data to ensure its accuracy, currency and relevance
  3. Determine appropriate formats for information, and data storage and retrieval
Identify, access and regularly review relevant sources of OHS information and data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Critically evaluate information and data to ensure its accuracy, currency and relevance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine appropriate formats for information, and data storage and retrieval

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in the application of policies and procedures for collection of workplace information, data and records

  1. Inform managers and key personnel of legal requirements for information and data collection, and record keeping
  2. Keep OHS records using appropriate tools
  3. Collect workplace information and data according to established procedures
  4. Regularly review procedures for information and data collection, record keeping, amendments to legislation, and distribution of records to ensure their usability and relevance
Inform managers and key personnel of legal requirements for information and data collection, and record keeping

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Keep OHS records using appropriate tools

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collect workplace information and data according to established procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Regularly review procedures for information and data collection, record keeping, amendments to legislation, and distribution of records to ensure their usability and relevance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in maintaining information and data management systems that enable retrieval and distribution of OHS information and data

  1. Make recommendations for storage of OHS information and data in a manner that makes it accessible to stakeholders and key personnel
  2. Accurately enter and ethically store OHS information and data records
  3. Identify purposes and appropriate uses of OHS information and data for meaningful outcomes
  4. Accurately meet legislated reporting requirements to external bodies within time limits
  5. Regularly assess training needs relevant to the management of the information and data system for appropriate personnel and action as appropriate
  6. Regularly evaluate information and data management systems to ensure ease of use and relevance to the OHS needs of the organisation
Make recommendations for storage of OHS information and data in a manner that makes it accessible to stakeholders and key personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Accurately enter and ethically store OHS information and data records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify purposes and appropriate uses of OHS information and data for meaningful outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Accurately meet legislated reporting requirements to external bodies within time limits

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Regularly assess training needs relevant to the management of the information and data system for appropriate personnel and action as appropriate

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Regularly evaluate information and data management systems to ensure ease of use and relevance to the OHS needs of the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Participate in the analysis of information and data to identify trends and actions for prevention

  1. Evaluate information and data collected for validity and reliability
  2. Identify analytical techniques appropriate for evaluation of OHS performance (including positive performance indicators [PPIs]) and identification of areas for improvement
  3. Apply analytical techniques appropriately and accurately
  4. Regularly review OHS information and data analysis processes in consultation with stakeholders, to ensure organisational and legislative requirements
Evaluate information and data collected for validity and reliability

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify analytical techniques appropriate for evaluation of OHS performance (including positive performance indicators [PPIs]) and identification of areas for improvement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply analytical techniques appropriately and accurately

Completed
Date:

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Regularly review OHS information and data analysis processes in consultation with stakeholders, to ensure organisational and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate OHS information and results of data analysis to stakeholders and external bodies

  1. Appropriately format outcomes of information and data analysis taking account of the target audience
  2. Disseminate OHS information and data to managers, key personnel and stakeholders taking account of legal and ethical requirements
  3. Communicate OHS information and data objectively and seek feedback
  4. Make recommendations for improvement in prevention strategies based upon information access and data analysis
Appropriately format outcomes of information and data analysis taking account of the target audience

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Disseminate OHS information and data to managers, key personnel and stakeholders taking account of legal and ethical requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate OHS information and data objectively and seek feedback

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make recommendations for improvement in prevention strategies based upon information access and data analysis

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate the effectiveness of OHS information and data systems through monitoring and evaluation

  1. Regularly review the effectiveness of the OHS information and data systems
  2. Determine frequency, method and scope of review in consultation with stakeholders
  3. Ensure stakeholders have input to review
  4. Identify areas for improvement in the OHS information and data systems and make recommendations for improvement
  5. Communicate improvement strategies arising from the review to appropriate levels of authority through planning, documentation and implementation
Regularly review the effectiveness of the OHS information and data systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine frequency, method and scope of review in consultation with stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure stakeholders have input to review

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify areas for improvement in the OHS information and data systems and make recommendations for improvement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate improvement strategies arising from the review to appropriate levels of authority through planning, documentation and implementation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

participation in the implementation of OHS information and data systems within an organisation or business unit

knowledge of relevant legislation (acts, regulations, codes of practice, associated standards and guidance material).

Context of and specific resources for assessment

Assessment must ensure:

access to workplace documentation, reports and sample software for OHS information and data collation and analysis

access to relevant legislation, standards and guidelines.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

analysis of responses to case studies and scenarios

assessment of written reports on the effectiveness of OHS information and data systems

demonstration of techniques used to manage OHS information and data systems

direct questioning combined with review of portfolios of evidence and third party reports of on-the-job performance by the candidate

observation of performance in role plays

observation of presentations

oral or written questioning to assess knowledge of methods of collecting reliable information and data, commonly encountered problems in collection and strategies for overcoming such problems

review of OHS records

evaluation of information and data collected

review of communication of OHS information and data

evaluation of recommendations for improvement in prevention strategies.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

other OHS units.

Required Skills and Knowledge

Required skills

analytical skills to:

identify areas for OHS information management improvement

analyse relevant workplace information and data, and to make observations of workplace tasks and interactions between people, their activities, equipment, environment and systems

contribute to the assessment of the resources needed to systematically manage OHS and, where appropriate, access resources

numeracy skills to carry out simple arithmetical calculations (e.g. % change), and to produce graphs of workplace information and data to identify trends and recognise limitations

communication skills to:

conduct effective formal and informal meetings and to communicate effectively with personnel at all levels of the organisation, OHS specialists and, as required, emergency services personnel

prepare reports for a range of target groups including OHS committee, OHS representatives, managers and supervisors

use language and literacy skills appropriate to the workgroup and the task

consultation and negotiation skills to develop plans, and to implement and monitor designated actions

project management skills to achieve change in OHS matters

organisational skills to manage own tasks within a timeframe

information technology skills to access and enter internal and external information and data on OHS and to use a range of communication media.

Required knowledge

auditing methods and techniques

concept of common law duty of care

difference between common law and statutory law

ethics related to professional practice

facilitation of the use of tools such as PPIs in assessment of OHS performance

how the characteristics and composition of the workforce impact on risk and the systematic approach to managing OHS, for example:

communication skills

cultural background/workplace diversity

gender

labour market changes

language, literacy and numeracy

structure and organisation of workforce e.g. part-time, casual and contract workers, shift rosters, geographical location

workers with specific needs

internal and external sources of OHS information and data

key personnel, including identifying 'change agents', within workplace management structure

language, literacy and cultural profile of the workgroup

legislative requirements for OHS information and data, and consultation

methods of collecting reliable information and data, commonly encountered problems in collection and strategies for overcoming such problems

methods of providing evidence of compliance with OHS legislation

nature of information and data that provides valid and reliable results on performance of OHS management processes (including positive indicators, such as number of safety audits conducted)

organisational culture as it impacts on the workgroup

organisational OHS policies and procedures

professional liability in relation to providing advice

requirements for record keeping that addresses OHS, privacy and other legislation

requirements for reporting under OHS and other relevant legislation including notification and reporting of incidents

roles and responsibilities in relation to communication and consultation for OHS committees, OHS representatives, line management, employees and inspectors

state/territory and commonwealth OHS legislation (acts, regulations, codes of practice, associated standards and guidance material) including prescriptive and performance approaches and links to other relevant legislation such as industrial relations, equal employment opportunity, workers compensation, rehabilitation

structure and forms of legislation including regulations, codes of practice, associated standards and guidance material.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Sources of OHS information and data may include:

external sources such as:

Australian and industry standards

Australian Bureau of Statistics (ABS)

Australian Safety and Compensation Council

internet, journals, magazines

manufacturers' manuals and specifications

OHS authorities

OHS legislation and codes of practice

OHS professional bodies

research literature

technical information and data

unions and industry bodies

internal sources such as:

employee information papers, brochures, notes, newsletters

job and work system analysis (JSAs)

manufacturers' manuals

material safety data sheets MSDSs and registers

OHS policies and procedures

OHS reports including, workplace inspections, hazard and incident reports, technical reports, consultations and observations

organisational data such as insurance records, incident investigation, enforcement notices and actions, workers compensation data, OHS performance indicators, audits

risk assessments (past and present)

safety handbooks

work instructions

Appropriate formats may include:

electronic or paper-based

intranet or CD-ROM

recognised records and data management systems

Key personnel may include:

managers from other areas

people involved in OHS decision making or who are affected by OHS decisions

Legal requirements may include:

legislation, regulations and standards governing:

privacy and confidentiality of personal records

records for monitoring and exposure to specific hazards

reporting of incidents

workers compensation

workplace equity

Appropriate tools may include:

electronic systems

graphical representations

handbooks

paper-based systems

performance monitoring charts and checklists

registers

Established procedures may include:

contract and tender documentation

formal and/or informal procedures

legislation and codes of practice

manufacturers' recommendations, and maintenance and servicing schedules

OHS management systems

organisational policies and procedures including accident and incident recording system

recognised industry standards

relevant workers compensation processes

Stakeholders may include:

employees

health and safety, and other employee representatives

management

OHS committees

supervisors

Ethically store OHS information and data records may include:

commercial in confidence information as appropriate

confidentiality

ensuring access to personal records, within legislative requirements

privacy, as appropriate

Legislated reporting requirements may include:

serious injury and serious incident reporting to OHS authorities

Information and data collected may include:

data relating to implementation of OHS plans and processes

hazard registers

incident data including injury and disease

job safety analyses

MSDSs and registers

OHS performance indicators

OHS policies and procedures

risk assessments

Analytical techniques may include:

basic statistical tests such as means, standard deviation and percentage change

Target audience may include:

internal stakeholders, including:

board/committee of management

contractors

employees and their families

managers

OHS committees

supervisors

visitors and others on site

external stakeholders, including:

customers, shareholders, local community (directly or via the media)

insurance agencies

OHS regulators

other relevant statutory bodies

representatives of special interest groups and agencies