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Evidence Guide: BSBPMG503A - Manage project time

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPMG503A - Manage project time

What evidence can you provide to prove your understanding of each of the following citeria?

Determine project schedule

  1. Determine the duration, effort, sequence and dependencies of tasks from the scope definition as the basis for the project schedule
  2. Obtain input and approval for the project schedule from stakeholders
  3. Select and use methods, techniques and tools, within delegated authority, to determine preferred schedule, time management plan/s, resource allocation and financial requirements
  4. Obtain agreement to the schedule from relevant project authority and communicate this agreement to stakeholders to provide the basis for measurement of progress
Determine the duration, effort, sequence and dependencies of tasks from the scope definition as the basis for the project schedule

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain input and approval for the project schedule from stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select and use methods, techniques and tools, within delegated authority, to determine preferred schedule, time management plan/s, resource allocation and financial requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain agreement to the schedule from relevant project authority and communicate this agreement to stakeholders to provide the basis for measurement of progress

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement project schedule

  1. Implement mechanisms to measure, record and report progress of activities in relation to the agreed schedule and plans
  2. Conduct ongoing analysis of options to identify variances and to forecast the impact of changes to the schedule
  3. Review progress throughout the project life cycle and implement agreed schedule changes to ensure consistency with changing scope, objectives and constraints related to time and resource availability
  4. Develop responses to perceived, potential or actual schedule changes, ensure agreement by a higher project authority, and implement to maintain project objectives
Implement mechanisms to measure, record and report progress of activities in relation to the agreed schedule and plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct ongoing analysis of options to identify variances and to forecast the impact of changes to the schedule

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review progress throughout the project life cycle and implement agreed schedule changes to ensure consistency with changing scope, objectives and constraints related to time and resource availability

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop responses to perceived, potential or actual schedule changes, ensure agreement by a higher project authority, and implement to maintain project objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess time management outcomes

  1. Review project outcomes from available records and information to determine the effectiveness of time management activities
  2. Identify and document time management issues and recommended improvements, and pass on to relevant project authority for application in future projects
Review project outcomes from available records and information to determine the effectiveness of time management activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document time management issues and recommended improvements, and pass on to relevant project authority for application in future projects

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

demonstrated successful application of time management tools and techniques to ensure objectives are met on multiple complex projects

knowledge of time management methodologies, their capabilities, limitations, application and outcomes.

Context of and specific resources for assessment

Assessment must ensure:

access to workplace documentation, schedules, reports from project team

consideration of feedback from project stakeholders regarding the management of project time.

Method of assessment

A range of assessment methods should be used to assess practical skill and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

oral or written questioning to assess knowledge of strategies for managing project time and their application to different situations.

analysis of responses in addressing case studies and scenarios which present project time management issues and problems

review of progress throughout project life cycle; and review of implementation of agreed schedule changes

assessment of documented time management issues and recommended improvements.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

other units from the Diploma of Project Management.

Required Skills and Knowledge

Required skills

literacy skills to read, develop and interpret project schedules

self management skills to ensure vision and priorities are clear

organisational skills to sequence tasks and see that objectives are met

communication skills to convey expectations and to advise others of progress

technology skills to use appropriate software to develop project schedules

analytical skills to review and evaluate process.

Required knowledge

techniques and tools for project schedules

project life cycle

time management methodologies, their capabilities, limitations, application and outcomes.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Methods, techniques and tools may include:

conducting or supervising qualitative and/or quantitative time analysis, such as schedule simulation, decision analysis, contingency planning and alternative strategy development

using personal experience and/or subject matter experts

using specialist time analysis tools to assist in the decision making process

Time management plan/s may include:

lists of milestones

project schedule and sub-schedules

schedule management strategies and actions, standardised formal arrangements, responsibility assignment, contingency plans and assigned schedule management responsibilities

Records may include:

diaries, incident logs, occurrence reports and other such records

gantt, PERT and other scheduling charts

lists of variances and forecasts of potential schedule events

project and/or organisation files and records

records of analysis, evaluation of options, recommended and approved courses of action