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Evidence Guide: BSBRKG505 - Document or reconstruct a business or records system

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBRKG505 - Document or reconstruct a business or records system

What evidence can you provide to prove your understanding of each of the following citeria?

Establish activities and functions documented by records

  1. Identify and document actions, activities and jurisdiction by which records are generated
  2. Establish boundaries and relationships of activities and functions of records, and check these against a functional analysis of the organisation
  3. Identify creators of records by mapping them to the parts of the organisation responsible for functions or activities
  4. Establish and document changes to functions or activities from the records, and verify against other appropriate sources over the time period of the records
Identify and document actions, activities and jurisdiction by which records are generated

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish boundaries and relationships of activities and functions of records, and check these against a functional analysis of the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify creators of records by mapping them to the parts of the organisation responsible for functions or activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and document changes to functions or activities from the records, and verify against other appropriate sources over the time period of the records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse the context of records and systems

  1. Identify and describe previous or subsequent records or series to place records in their context, in accordance with organisational standards
  2. Identify changes to business or records systems which have occurred over time, including any anomalies to the systemic order of records
  3. Identify and describe creators of records, including their accountabilities and functional responsibilities
  4. Identify specific records by nature of their content, similar function, or systemic relationship
  5. Document and report on the system and records, including identifying any changes and anomalies, in accordance with organisational standards
Identify and describe previous or subsequent records or series to place records in their context, in accordance with organisational standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify changes to business or records systems which have occurred over time, including any anomalies to the systemic order of records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and describe creators of records, including their accountabilities and functional responsibilities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify specific records by nature of their content, similar function, or systemic relationship

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document and report on the system and records, including identifying any changes and anomalies, in accordance with organisational standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document reconstruction of the business or records system

  1. Identify and document elements of the business or records system from records
  2. Identify and document records series in accordance with organisational standards and procedures
  3. Establish and maintain control by capturing records in accordance with organisational standards and procedures where system is inadequate or not apparent
Identify and document elements of the business or records system from records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document records series in accordance with organisational standards and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain control by capturing records in accordance with organisational standards and procedures where system is inadequate or not apparent

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish activities and functions documented by records

1.1 Identify and document actions, activities and jurisdiction by which records are generated

1.2 Establish boundaries and relationships of activities and functions of records, and check these against a functional analysis of the organisation

1.3 Identify creators of records by mapping them to the parts of the organisation responsible for functions or activities

1.4 Establish and document changes to functions or activities from the records, and verify against other appropriate sources over the time period of the records

2. Analyse the context of records and systems

2.1 Identify and describe previous or subsequent records or series to place records in their context, in accordance with organisational standards

2.2 Identify changes to business or records systems which have occurred over time, including any anomalies to the systemic order of records

2.3 Identify and describe creators of records, including their accountabilities and functional responsibilities

2.4 Identify specific records by nature of their content, similar function, or systemic relationship

2.5 Document and report on the system and records, including identifying any changes and anomalies, in accordance with organisational standards

3. Document reconstruction of the business or records system

3.1 Identify and document elements of the business or records system from records

3.2 Identify and document records series in accordance with organisational standards and procedures

3.3 Establish and maintain control by capturing records in accordance with organisational standards and procedures where system is inadequate or not apparent

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish activities and functions documented by records

1.1 Identify and document actions, activities and jurisdiction by which records are generated

1.2 Establish boundaries and relationships of activities and functions of records, and check these against a functional analysis of the organisation

1.3 Identify creators of records by mapping them to the parts of the organisation responsible for functions or activities

1.4 Establish and document changes to functions or activities from the records, and verify against other appropriate sources over the time period of the records

2. Analyse the context of records and systems

2.1 Identify and describe previous or subsequent records or series to place records in their context, in accordance with organisational standards

2.2 Identify changes to business or records systems which have occurred over time, including any anomalies to the systemic order of records

2.3 Identify and describe creators of records, including their accountabilities and functional responsibilities

2.4 Identify specific records by nature of their content, similar function, or systemic relationship

2.5 Document and report on the system and records, including identifying any changes and anomalies, in accordance with organisational standards

3. Document reconstruction of the business or records system

3.1 Identify and document elements of the business or records system from records

3.2 Identify and document records series in accordance with organisational standards and procedures

3.3 Establish and maintain control by capturing records in accordance with organisational standards and procedures where system is inadequate or not apparent