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Evidence Guide: BSBRKG607B - Document and monitor the record creating context

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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BSBRKG607B - Document and monitor the record creating context

What evidence can you provide to prove your understanding of each of the following citeria?

Identify the context of the organisation

  1. Determine and document the nature of the organisation and its jurisdiction
  2. Establish regulatory framework specific to the organisation
Determine and document the nature of the organisation and its jurisdiction

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish regulatory framework specific to the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish accountability requirements for creators of records

  1. Identify creators of records by establishing all parts of the organisation which create records
  2. Determine and document accountability requirements and functional responsibilities of the creators of records
  3. Verify and document authentic sources used in the research, in accordance with organisational and external standards
Identify creators of records by establishing all parts of the organisation which create records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine and document accountability requirements and functional responsibilities of the creators of records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Verify and document authentic sources used in the research, in accordance with organisational and external standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify contextual changes over time

  1. Map the functions generating the records and the regulatory framework governing them, to the organisational structures
  2. Identify and document changes to the administrative and functional context over time
Map the functions generating the records and the regulatory framework governing them, to the organisational structures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document changes to the administrative and functional context over time

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor changes to organisational structures, functions and responsibilities

  1. Monitor changes which impact on organisational structures
  2. Review and update documentation in light of identified changes
Monitor changes which impact on organisational structures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and update documentation in light of identified changes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of thefollowing is essential:

documenting an analysis of the organisation's record creating context and the implications of changes to it in terms of records.

Context of and specific resources for assessment

Assessment must ensure:

access to appropriate documentation and resources normally used in the workplace

access to examples of records, recordkeeping systems and policies.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

assessment of reports on the organisational record creating context

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

observation of presentations on the record creating context

oral or written questioning to assess knowledge and understanding

review of authenticated documents from the workplace or training environment

review of testimony from team members, colleagues, supervisors or managers.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

administration units

other knowledge management units.

Required Skills and Knowledge

Required skills

communication and negotiation skills to explain complex relationships and processes effectively to users and management, and to consult with relevant stakeholders

information management skills to analyse and synthesise documentation, verbally delivered information, and observed behaviours

literacy skills to prepare, compile, and write complex documents and reports, and to document complex relationships and processes

problem-solving skills to solve recordkeeping problems.

Required knowledge

administrative history and regulatory context of area subject to functional analysis

business in which area subject to functional analysis is engaged

key provisions of relevant legislation and regulations from all forms of government, national standards and other documentation that may affect aspects of business operations, such as:

anti-discrimination legislation

AS 1203:1996 Microfilming of engineering documents

AS 2840:1986 Microfilming newspapers for archival purposes

AS 3674:1989 Storage of microfilm

AS 4003:1996 Permanent paper

AS 5044.1:2002 AGLS Metadata element set

AS ISO 15489:2004 Records management

AS/NZS 4360:2004 Risk management

AS ISO 23081.1:2006 Information and documentation - Records management processes - Metadata for records - Principles

AS 5090:2003 Work process analysis for recordkeeping

Australian Stock Exchange(ASX) Principles of Good Corporate Governance

codes of practice

ethical principles

archives and records legislation

occupational health and safety

privacy and freedom of information

general principles and processes of records management and records management systems, such as:

systems of control

records continuum theory

mandate and ownership of business process

organisational business functions, structure, context and culture

organisational policies, strategies and procedures, particularly those relating to records access and security

technologies used in recordkeeping such as multimedia, records system packages and workflow packages.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Changes may include:

amalgamations or take-overs

changes in legislation or government

downsizing

re-organisations

restructuring

Documentation may include:

a finding aid

administrative history

establishment chart and functional analysis

system administrator's documentation and users' register