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Evidence Guide: BSBWHS507A - Contribute to managing WHS information systems

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBWHS507A - Contribute to managing WHS information systems

What evidence can you provide to prove your understanding of each of the following citeria?

Contribute to identifying WHSIS requirements

  1. Apply knowledge of WHS legislation and workplace policies, procedures and systems to assist with identifying duty holders and WHS information necessary for effective WHS management in the organisation
  2. Apply knowledge of WHS legislation and workplace policies, procedures and systems to assist with determining the functions and purposes of the WHSIS
  3. Apply knowledge of organisation and consult with users of the WHSIS, to assist with specifying what users need from the system
  4. Assist with identifying workplace factors that may impact on the design and development of the WHSIS
Apply knowledge of WHS legislation and workplace policies, procedures and systems to assist with identifying duty holders and WHS information necessary for effective WHS management in the organisation

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Apply knowledge of WHS legislation and workplace policies, procedures and systems to assist with determining the functions and purposes of the WHSIS

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Apply knowledge of organisation and consult with users of the WHSIS, to assist with specifying what users need from the system

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assist with identifying workplace factors that may impact on the design and development of the WHSIS

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Contribute to the use and operation of the WHSIS

  1. Provide advice and support to users to enable them to use the WHSIS effectively and to meet their WHS responsibilities and objectives
  2. Gain feedback from users to assist with monitoring, evaluating and improving the WHSIS
Provide advice and support to users to enable them to use the WHSIS effectively and to meet their WHS responsibilities and objectives

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Gain feedback from users to assist with monitoring, evaluating and improving the WHSIS

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Use the WHSIS to support effective WHS management as required by job role

  1. Access and review relevant sources of WHS information and data, and evaluate information and data gathered
  2. Collect and record information and data according to WHS legislation and workplace policies, procedures and systems, and use appropriate tools
  3. Meet legislated reporting requirements to external bodies within required time limits
  4. Use appropriate analytical techniques to evaluate WHS performance and identify areas for WHS improvement
  5. Regularly review and analyse WHS information and data in consultation with users to ensure organisational and WHS legislative requirements are met
  6. Make recommendations for improvement in prevention strategies based on information and data analysis
  7. Communicate WHS information to individuals and parties as required by WHS legislation and workplace policies, procedures and systems
Access and review relevant sources of WHS information and data, and evaluate information and data gathered

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Collect and record information and data according to WHS legislation and workplace policies, procedures and systems, and use appropriate tools

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Meet legislated reporting requirements to external bodies within required time limits

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Use appropriate analytical techniques to evaluate WHS performance and identify areas for WHS improvement

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Regularly review and analyse WHS information and data in consultation with users to ensure organisational and WHS legislative requirements are met

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Make recommendations for improvement in prevention strategies based on information and data analysis

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Communicate WHS information to individuals and parties as required by WHS legislation and workplace policies, procedures and systems

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assist with monitoring, evaluating and improving the WHSIS

  1. Apply knowledge of WHSIS requirements to assist with identifying elements of the WHSIS needing improvement
  2. Assist with developing and implementing measures to improve the WHSIS
  3. Facilitate user participation and consultation during WHSIS monitoring, evaluation and improvement activities
  4. Assess training needs of WHSIS users and action as appropriate
  5. Determine frequency, method and scope of WHSIS review in consultation with users
Apply knowledge of WHSIS requirements to assist with identifying elements of the WHSIS needing improvement

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assist with developing and implementing measures to improve the WHSIS

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Facilitate user participation and consultation during WHSIS monitoring, evaluation and improvement activities

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assess training needs of WHSIS users and action as appropriate

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Determine frequency, method and scope of WHSIS review in consultation with users

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

preparation of an information and data plan

presentation of information and data about workplace hazards in appropriate formats

knowledge of frequency and incident rates.

Context of and specific resources for assessment

Assessment must ensure access to:

workplace documentation, reports and sample software for WHS information and data collation and analysis

relevant Acts, regulations, codes of practice, standards and guidelines.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

analysis of responses to case studies and scenarios

assessment of written reports on the effectiveness of WHSIS

demonstration of techniques used to manage WHSIS

direct questioning combined with review of portfolios of evidence and third-party reports of onthejob performance by the candidate

observation of performance in role plays

observation of presentations

oral or written questioning to assess knowledge of methods of collecting reliable information and data, commonly encountered problems in collection, and strategies for overcoming such problems

review of WHS records

evaluation of information and data collected

review of communication of WHS information and data

evaluation of recommendations for improvement in prevention strategies.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBWHS506A Contribute to developing, implementing and maintaining WHS management systems.

Required Skills and Knowledge

Required skills

analytical skills to:

contribute to the assessment of resources needed to manage WHS and where appropriate access these resources

gather, record and analyse relevant workplace information and data

identify areas for WHS information management improvement

communication skills to:

conduct effective formal and informal meetings and communicate effectively and appropriately with WHSIS users

provide information to a range of target groups, including health and safety committees, health and safety representatives, managers, supervisors, and persons conducting businesses or undertakings (PCBUs) or their officers

consultation and negotiation skills to:

develop plans

implement and monitor designated actions

information technology skills to:

use WHSIS software

use a range of communication media

numeracy skills to analyse workplace information and data

organisational skills to manage own tasks within a timeframe

project-management skills to achieve change in WHS matters.

Required knowledge

appropriate presentation of relevant information and data about workplace hazards

commonwealth and state or territory WHS Acts, regulations, codes of practice, standards, guidance material and links to other relevant legislation, including industrial relations, equal employment opportunity, workers’ compensation, and rehabilitation

due diligence obligations as referred to in WHS Acts, regulations and codes of practice

internal and external sources of WHS information and data, and how to access them

key personnel, including change agents, within workplace management structure

language, literacy and cultural profile of the work team

legislative requirements for WHS information and data, and consultation

methods for collecting reliable information and data, commonly encountered problems in collection, and strategies for overcoming these problems

methods for providing evidence of compliance with WHS legislation

nature of information and data that provide valid and reliable measures of performance of WHS management processes

organisational WHS policies, procedures, processes and systems

requirements for recordkeeping that address WHS, privacy and other relevant legislation

requirements for reporting under WHS and other relevant legislation, including obligations for notification and reporting of incidents

roles and responsibilities of individuals and parties under WHS legislation

systems for storage and retrieval of information and data.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

WHS legislation may include:

Acts

regulations

codes of practice.

Duty holders may include:

as specified in WHS Acts:

PCBUs or their officers

workers

other persons at a workplace.

WHS information may include:

information relevant to the organisation and its needs, which will be a function of the size and nature of the organisation, and specific hazards in the workplace, such as:

WHS legislative certifications, registrations and licensing

workplace policies, procedures, processes and systems

notices and other documents from WHS inspectors

ergonomic information and data, such as job and task analyses

incident reports, including reports on near misses, hits, incidents, injuries, first aid, illness, disease, dangerous occurrences

internal inspections

lost time injury and other WHS outcome performance indicator reports and summaries

WHS positive performance indicators

worker performance appraisal and training records, including instruction and supervision logs, diaries and workbooks

plant maintenance and servicing records

rectification action reports and plans

records relating to plant, equipment and tools

registers relating to hazards, risks, hazardous chemicals, dangerous goods, safety data sheets (SDS) and confined spaces

internal reports

reports from WHS consultants and others

results of WHS tests, measurements, monitoring and analyses

worker health screening and surveillance

risk assessments and risk-management records

safety manuals for plant and tools

sickness absence records

training records

compensation claims management and return-to-work programs.

Functions and purposes of the WHSIS include to:

document and communicate WHS and other relevant procedures, policies, processes and systems

facilitate keeping track of legal requirements and compliance

facilitate and support consultation and participation

describe and communicate the core elements of the management system and their interaction, and provide direction to related documentation

support awareness of what is required to achieve the organisation’s WHS objectives and enable the evaluation of the system and WHS performance.

Users of the WHSIS include:

individuals and parties who directly or indirectly access and use information from the WHSIS and/or provide and input information into the WHSIS.

What users need from the system may include:

usable and useful information that is easy to obtain and understand

easy ways to put information into the system

information content that meets the specific needs of individuals and parties, and enables them to contribute to WHS management and meet their WHS duties and responsibilities

information format (such as electronic, paper, signs, noticeboards, written, graphic and verbal) that is appropriate to the user and the nature of the information

integration with existing organisational management, quality, environmental and other systems as necessary

a system that is appropriate to the organisation and its specific needs

that it not require an unreasonable workload and resources to operate, maintain and develop

that it not be a barrier to WHS management and meeting WHS duties and responsibilities

that it not be an end in itself.

Workplace factors may include:

management commitment to WHS

management style and organisational WHS skills and knowledge

nature of hazards and levels of risk

organisational structure

other management systems requiring interface or integration with the WHSIS

required level of security for WHSIS, including:

prevention of theft and fraud

access security

prevention of interruption of services

inadvertent release of material

information and data destruction, corruption and alteration

resources available

size of organisation and industry type

staff profile, including:

language

literacy

numeracy

cultural diversity

workplace culture, including industrial relations and safety culture.

Advice and support may include:

one-on-one instruction

coaching

mentoring

training for specific groups of users.

Sources of WHS information and data may include:

external sources, such as:

Australian and international standards

WHS publications

manufacturer manuals and specifications

relevant professional associations

WHS Acts, regulations and codes of practice

WHS regulators

unions and industry bodies

internal sources, such as:

health and safety committee meetings

organisational data, such as insurance records, incident investigations, enforcement notices and actions, workers’ compensation data, WHS performance indicators and WHS audits

risk assessments

safe work method statements

safety handbooks

SDS and registers

worker information papers, brochures, notes and newsletters

WHS policies, procedures, processes and systems

WHS reports

work instructions and standard operating procedures.

Appropriate tools may include:

electronic systems

graphical representations

handbooks

paperbased systems

performance monitoring charts and checklists

registers.

Legislated reporting requirements may include:

monitoring and exposure to specific hazards

notifiable incident reporting to WHS regulators

privacy

workers’ compensation.

Individuals and parties may include:

contractors and subcontractors

duty holders as specified in WHS Acts

PCBUs or their officers

WHS entry permit holders

WHS inspectors

workers

other persons at a workplace.