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Evidence Guide: CPPBDN4007 - Store and retrieve building design documentation

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CPPBDN4007 - Store and retrieve building design documentation

What evidence can you provide to prove your understanding of each of the following citeria?

Maintain filing system.

  1. Project file naming, storing, saving and version control systems are identified and followed when creating, amending and filing documents.
  2. Hard copy and digital files are reviewed to identify and remove duplicate, outdated and unnecessary documentation, and archived as required.
Project file naming, storing, saving and version control systems are identified and followed when creating, amending and filing documents.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Hard copy and digital files are reviewed to identify and remove duplicate, outdated and unnecessary documentation, and archived as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage file requests.

  1. Processes for actioning file requests are identified and followed.
  2. File requests are assessed and confirmed according to workplace procedures.
  3. Digital documents are made available to others with appropriate file protections in place according to workplace requirements.
  4. Hard copy documents are retrieved, logged as removed from file, and provided to others, photocopied or scanned as necessary.
  5. Hard copy files are regularly monitored for missing documentation and logging systems are used to locate and replace documentation.
Processes for actioning file requests are identified and followed.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

File requests are assessed and confirmed according to workplace procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Digital documents are made available to others with appropriate file protections in place according to workplace requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Hard copy documents are retrieved, logged as removed from file, and provided to others, photocopied or scanned as necessary.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Hard copy files are regularly monitored for missing documentation and logging systems are used to locate and replace documentation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Back up and archive project files.

  1. Digital files are backed up periodically and stored in a safe and secure location for emergency access.
  2. Hard copy files are collated, scanned where appropriate and saved to relevant electronic project files.
  3. Files relating to finalised projects are archived in a safe, secure and accessible manner.
  4. Processes allowing for access to archived project files are reviewed and implemented as required.
Digital files are backed up periodically and stored in a safe and secure location for emergency access.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Hard copy files are collated, scanned where appropriate and saved to relevant electronic project files.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Files relating to finalised projects are archived in a safe, secure and accessible manner.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Processes allowing for access to archived project files are reviewed and implemented as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Maintain filing system.

1.1.

Project file naming, storing, saving and version control systems are identified and followed when creating, amending and filing documents.

1.2.

Hard copy and digital files are reviewed to identify and remove duplicate, outdated and unnecessary documentation, and archived as required.

2.

Manage file requests.

2.1.

Processes for actioning file requests are identified and followed.

2.2.

File requests are assessed and confirmed according to workplace procedures.

2.3.

Digital documents are made available to others with appropriate file protections in place according to workplace requirements.

2.4.

Hard copy documents are retrieved, logged as removed from file, and provided to others, photocopied or scanned as necessary.

2.5.

Hard copy files are regularly monitored for missing documentation and logging systems are used to locate and replace documentation.

3.

Back up and archive project files.

3.1.

Digital files are backed up periodically and stored in a safe and secure location for emergency access.

3.2.

Hard copy files are collated, scanned where appropriate and saved to relevant electronic project files.

3.3.

Files relating to finalised projects are archived in a safe, secure and accessible manner.

3.4.

Processes allowing for access to archived project files are reviewed and implemented as required.

Required Skills and Knowledge

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Maintain filing system.

1.1.

Project file naming, storing, saving and version control systems are identified and followed when creating, amending and filing documents.

1.2.

Hard copy and digital files are reviewed to identify and remove duplicate, outdated and unnecessary documentation, and archived as required.

2.

Manage file requests.

2.1.

Processes for actioning file requests are identified and followed.

2.2.

File requests are assessed and confirmed according to workplace procedures.

2.3.

Digital documents are made available to others with appropriate file protections in place according to workplace requirements.

2.4.

Hard copy documents are retrieved, logged as removed from file, and provided to others, photocopied or scanned as necessary.

2.5.

Hard copy files are regularly monitored for missing documentation and logging systems are used to locate and replace documentation.

3.

Back up and archive project files.

3.1.

Digital files are backed up periodically and stored in a safe and secure location for emergency access.

3.2.

Hard copy files are collated, scanned where appropriate and saved to relevant electronic project files.

3.3.

Files relating to finalised projects are archived in a safe, secure and accessible manner.

3.4.

Processes allowing for access to archived project files are reviewed and implemented as required.

Range Statement

This section specifies work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Bold italicised wording, if used in the performance criteria, is detailed below.

File protections must include:

read only format

password-protected

portable document format (PDF).

Back-up must include:

computer hard drive

external storage devices, including:

portable and non-portable hard drives:

CD or DVD

USB devices

off-site location

remote, online and managed back-up services.

Archived must include:

online storage of electronic versions of documentation

physical offsite storage of hard copy project files.