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Evidence Guide: CPPDSM4087 - Facilitate operation of owners committee

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CPPDSM4087 - Facilitate operation of owners committee

What evidence can you provide to prove your understanding of each of the following citeria?

Establish legislative and governance requirements of owners committee.

  1. Legislative requirements governing establishment, appointment, operation and removal of owners committee are researched and identified.
  2. Duties and good governance principles for committee are researched and identified.
Legislative requirements governing establishment, appointment, operation and removal of owners committee are researched and identified.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Duties and good governance principles for committee are researched and identified.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Facilitate establishment of owners committee.

  1. Support is provided to strata community to appoint and/or remove members of owners committee in line with legislative requirements.
  2. Support is provided to strata community to implement procedures governing operation of committee.
  3. Relationship between owners committee and strata manager is identified, documented in strata community management agreement, and communicated to strata community.
  4. Procedures for delegating duties, powers and functions of owners committee are identified and resolved by strata community.
  5. Appointment of owners committee is confirmed by strata community.
  6. Roles and responsibilities of owners committee are identified, documented and communicated to committee members.
Support is provided to strata community to appoint and/or remove members of owners committee in line with legislative requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Support is provided to strata community to implement procedures governing operation of committee.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Relationship between owners committee and strata manager is identified, documented in strata community management agreement, and communicated to strata community.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Procedures for delegating duties, powers and functions of owners committee are identified and resolved by strata community.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Appointment of owners committee is confirmed by strata community.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Roles and responsibilities of owners committee are identified, documented and communicated to committee members.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Support owners committee to manage strata communities.

  1. Owners’ committee is supported in establishing procedures for overseeing the management and governance of the strata community in line with the strata community management agreement.
  2. Fiduciary duties of owners committee is clarified and accepted by the committee.
  3. Meeting and voting legislated obligations, as well as best practice protocols, are developed and documented with and for owners committee.
  4. Support is provided to owners committee members to take management responsibility for the strata community and to assist each other in undertaking required roles and responsibilities.
  5. Owners’ committee is assisted on an ongoing basis to ensure that legal, administrative and maintenance requirements of the strata community are monitored and met.
  6. Owners’ committee is given support to identify and resolve problems associated with managing the strata community.
  7. Professional advice is sourced and communicated to owners committee to inform decision making as required.
  8. Owners’ committee is given support to create reporting to annual general meeting.
  9. Professional and ethical relationships, based on trust and open communication, are fostered between strata managers and owners committee.
  10. Communication and team building strategies are applied to develop commitment and cooperation between members of owners committee.
Owners’ committee is supported in establishing procedures for overseeing the management and governance of the strata community in line with the strata community management agreement.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Fiduciary duties of owners committee is clarified and accepted by the committee.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Meeting and voting legislated obligations, as well as best practice protocols, are developed and documented with and for owners committee.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Support is provided to owners committee members to take management responsibility for the strata community and to assist each other in undertaking required roles and responsibilities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Owners’ committee is assisted on an ongoing basis to ensure that legal, administrative and maintenance requirements of the strata community are monitored and met.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Owners’ committee is given support to identify and resolve problems associated with managing the strata community.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Professional advice is sourced and communicated to owners committee to inform decision making as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Owners’ committee is given support to create reporting to annual general meeting.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Professional and ethical relationships, based on trust and open communication, are fostered between strata managers and owners committee.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communication and team building strategies are applied to develop commitment and cooperation between members of owners committee.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Establish legislative and governance requirements of owners committee.

1.1.

Legislative requirements governing establishment, appointment, operation and removal of owners committee are researched and identified.

1.2.

Duties and good governance principles for committee are researched and identified.

2.

Facilitate establishment of owners committee.

2.1.

Support is provided to strata community to appoint and/or remove members of owners committee in line with legislative requirements.

2.2.

Support is provided to strata community to implement procedures governing operation of committee.

2.3.

Relationship between owners committee and strata manager is identified, documented in strata community management agreement, and communicated to strata community.

2.4.

Procedures for delegating duties, powers and functions of owners committee are identified and resolved by strata community.

2.5.

Appointment of owners committee is confirmed by strata community.

2.6.

Roles and responsibilities of owners committee are identified, documented and communicated to committee members.

3.

Support owners committee to manage strata communities.

3.1.

Owners’ committee is supported in establishing procedures for overseeing the management and governance of the strata community in line with the strata community management agreement.

3.2.

Fiduciary duties of owners committee is clarified and accepted by the committee.

3.3.

Meeting and voting legislated obligations, as well as best practice protocols, are developed and documented with and for owners committee.

3.4.

Support is provided to owners committee members to take management responsibility for the strata community and to assist each other in undertaking required roles and responsibilities.

3.5.

Owners’ committee is assisted on an ongoing basis to ensure that legal, administrative and maintenance requirements of the strata community are monitored and met.

3.6.

Owners’ committee is given support to identify and resolve problems associated with managing the strata community.

3.7.

Professional advice is sourced and communicated to owners committee to inform decision making as required.

3.8.

Owners’ committee is given support to create reporting to annual general meeting.

3.9.

Professional and ethical relationships, based on trust and open communication, are fostered between strata managers and owners committee.

3.10.

Communication and team building strategies are applied to develop commitment and cooperation between members of owners committee.

Required Skills and Knowledge

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Establish legislative and governance requirements of owners committee.

1.1.

Legislative requirements governing establishment, appointment, operation and removal of owners committee are researched and identified.

1.2.

Duties and good governance principles for committee are researched and identified.

2.

Facilitate establishment of owners committee.

2.1.

Support is provided to strata community to appoint and/or remove members of owners committee in line with legislative requirements.

2.2.

Support is provided to strata community to implement procedures governing operation of committee.

2.3.

Relationship between owners committee and strata manager is identified, documented in strata community management agreement, and communicated to strata community.

2.4.

Procedures for delegating duties, powers and functions of owners committee are identified and resolved by strata community.

2.5.

Appointment of owners committee is confirmed by strata community.

2.6.

Roles and responsibilities of owners committee are identified, documented and communicated to committee members.

3.

Support owners committee to manage strata communities.

3.1.

Owners’ committee is supported in establishing procedures for overseeing the management and governance of the strata community in line with the strata community management agreement.

3.2.

Fiduciary duties of owners committee is clarified and accepted by the committee.

3.3.

Meeting and voting legislated obligations, as well as best practice protocols, are developed and documented with and for owners committee.

3.4.

Support is provided to owners committee members to take management responsibility for the strata community and to assist each other in undertaking required roles and responsibilities.

3.5.

Owners’ committee is assisted on an ongoing basis to ensure that legal, administrative and maintenance requirements of the strata community are monitored and met.

3.6.

Owners’ committee is given support to identify and resolve problems associated with managing the strata community.

3.7.

Professional advice is sourced and communicated to owners committee to inform decision making as required.

3.8.

Owners’ committee is given support to create reporting to annual general meeting.

3.9.

Professional and ethical relationships, based on trust and open communication, are fostered between strata managers and owners committee.

3.10.

Communication and team building strategies are applied to develop commitment and cooperation between members of owners committee.

A person demonstrating competency in this unit must satisfy all of the elements, performance criteria, foundation skills and range of conditions of this unit.

The person must also support one owners committee to manage a strata community, in which the work must involve:

establishing legislative requirements for the owners committee

facilitating the establishment of the committee

supporting the committee in administering the strata community.

A person demonstrating competency in this unit must demonstrate knowledge of:

legislative requirements governing the establishment and operation of owners committees

principles and techniques associated with:

delegation

effective communication

goal setting

group dynamics and processes

problem solving

planning

owners committee:

membership

roles and responsibilities.

Range Statement

This section specifies work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Bold italicised wording, if used in the performance criteria, is detailed below.

Delegating duties, powers and functions must include at least three of the following:

arranging and undertaking administrative duties in relation to annual general meetings and any other general meetings

arranging building inspections and reports

arranging insurance cover

effecting repairs to and maintaining common property, or engaging tradespeople to do so

holding documents and maintaining records

managing the sinking fund and the administrative fund

paying accounts

paying disbursements and expenses incurred in connection with the strata manager’s management of the strata community

representing the person on behalf of whom the strata manager is acting in tribunal or court proceedings

serving notices to comply with a by-law

undertaking steps necessary to recover any money owing in relation to levies

undertaking the financial management of funds and books of account.