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Evidence Guide: CPPDSM5030 - Manage projects in the property industry

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CPPDSM5030 - Manage projects in the property industry

What evidence can you provide to prove your understanding of each of the following citeria?

Determine project requirements.

  1. Project brief is identified and analysed to determine project requirements.
  2. Project objectives and timelines are negotiated and agreed in consultation with client.
  3. Roles and responsibilities associated with project implementation are clearly defined and documented.
  4. Quality assurance goals and strategies are established.
  5. Monitoring and reporting arrangements for project activities are established and documented.
  6. Risk management plan to identify, assess and control risks is developed and incorporated into project plan.
  7. Project plan is developed and reviewed to ensure it accurately reflects agreed terms and conditions.
Project brief is identified and analysed to determine project requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Project objectives and timelines are negotiated and agreed in consultation with client.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Roles and responsibilities associated with project implementation are clearly defined and documented.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Quality assurance goals and strategies are established.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitoring and reporting arrangements for project activities are established and documented.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Risk management plan to identify, assess and control risks is developed and incorporated into project plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Project plan is developed and reviewed to ensure it accurately reflects agreed terms and conditions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organise support processes.

  1. Resource requirements are identified and organised according to project plan.
  2. Targets and milestones are identified and linked to achievement of outcomes according to project plan.
  3. Effective communication strategies to encourage regular and accurate communication flow and feedback are established.
  4. Documentation and checklists associated with project plan implementation are prepared and disseminated.
  5. Contingencies are identified and activities planned to maximise quality outcomes.
Resource requirements are identified and organised according to project plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Targets and milestones are identified and linked to achievement of outcomes according to project plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Effective communication strategies to encourage regular and accurate communication flow and feedback are established.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documentation and checklists associated with project plan implementation are prepared and disseminated.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contingencies are identified and activities planned to maximise quality outcomes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor project processes and outcomes.

  1. Project progress is systematically monitored and variations to project plan are verified with client and adjusted accordingly.
  2. Expenditure and resource usage are monitored and controlled to ensure objectives are achieved within specified parameters.
  3. Coaching and mentoring assistance is provided to project team as required to overcome difficulties throughout implementation process.
  4. Regular reports on project progress and outcomes are provided to client and project team to ensure adherence to project plan.
  5. Systems, records and reporting procedures are maintained.
Project progress is systematically monitored and variations to project plan are verified with client and adjusted accordingly.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Expenditure and resource usage are monitored and controlled to ensure objectives are achieved within specified parameters.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coaching and mentoring assistance is provided to project team as required to overcome difficulties throughout implementation process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Regular reports on project progress and outcomes are provided to client and project team to ensure adherence to project plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Systems, records and reporting procedures are maintained.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate project outcomes.

  1. Project processes and outcomes are evaluated.
  2. Systematic review processes and established evaluation methods are identified and used to assess project processes and outcomes.
  3. Evaluation results and recommendations are prepared and presented to management.
  4. Relevant documentation is completed and processed.
Project processes and outcomes are evaluated.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Systematic review processes and established evaluation methods are identified and used to assess project processes and outcomes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluation results and recommendations are prepared and presented to management.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Relevant documentation is completed and processed.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Determine project requirements.

1.1.

Project brief is identified and analysed to determine project requirements.

1.2.

Project objectives and timelines are negotiated and agreed in consultation with client.

1.3.

Roles and responsibilities associated with project implementation are clearly defined and documented.

1.4.

Quality assurance goals and strategies are established.

1.5.

Monitoring and reporting arrangements for project activities are established and documented.

1.6.

Risk management plan to identify, assess and control risks is developed and incorporated into project plan.

1.7.

Project plan is developed and reviewed to ensure it accurately reflects agreed terms and conditions.

2.

Organise support processes.

2.1.

Resource requirements are identified and organised according to project plan.

2.2.

Targets and milestones are identified and linked to achievement of outcomes according to project plan.

2.3.

Effective communication strategies to encourage regular and accurate communication flow and feedback are established.

2.4.

Documentation and checklists associated with project plan implementation are prepared and disseminated.

2.5.

Contingencies are identified and activities planned to maximise quality outcomes.

3.

Monitor project processes and outcomes.

3.1.

Project progress is systematically monitored and variations to project plan are verified with client and adjusted accordingly.

3.2.

Expenditure and resource usage are monitored and controlled to ensure objectives are achieved within specified parameters.

3.3.

Coaching and mentoring assistance is provided to project team as required to overcome difficulties throughout implementation process.

3.4.

Regular reports on project progress and outcomes are provided to client and project team to ensure adherence to project plan.

3.5.

Systems, records and reporting procedures are maintained.

4.

Evaluate project outcomes.

4.1.

Project processes and outcomes are evaluated.

4.2.

Systematic review processes and established evaluation methods are identified and used to assess project processes and outcomes.

4.3.

Evaluation results and recommendations are prepared and presented to management.

4.4.

Relevant documentation is completed and processed.

Required Skills and Knowledge

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Determine project requirements.

1.1.

Project brief is identified and analysed to determine project requirements.

1.2.

Project objectives and timelines are negotiated and agreed in consultation with client.

1.3.

Roles and responsibilities associated with project implementation are clearly defined and documented.

1.4.

Quality assurance goals and strategies are established.

1.5.

Monitoring and reporting arrangements for project activities are established and documented.

1.6.

Risk management plan to identify, assess and control risks is developed and incorporated into project plan.

1.7.

Project plan is developed and reviewed to ensure it accurately reflects agreed terms and conditions.

2.

Organise support processes.

2.1.

Resource requirements are identified and organised according to project plan.

2.2.

Targets and milestones are identified and linked to achievement of outcomes according to project plan.

2.3.

Effective communication strategies to encourage regular and accurate communication flow and feedback are established.

2.4.

Documentation and checklists associated with project plan implementation are prepared and disseminated.

2.5.

Contingencies are identified and activities planned to maximise quality outcomes.

3.

Monitor project processes and outcomes.

3.1.

Project progress is systematically monitored and variations to project plan are verified with client and adjusted accordingly.

3.2.

Expenditure and resource usage are monitored and controlled to ensure objectives are achieved within specified parameters.

3.3.

Coaching and mentoring assistance is provided to project team as required to overcome difficulties throughout implementation process.

3.4.

Regular reports on project progress and outcomes are provided to client and project team to ensure adherence to project plan.

3.5.

Systems, records and reporting procedures are maintained.

4.

Evaluate project outcomes.

4.1.

Project processes and outcomes are evaluated.

4.2.

Systematic review processes and established evaluation methods are identified and used to assess project processes and outcomes.

4.3.

Evaluation results and recommendations are prepared and presented to management.

4.4.

Relevant documentation is completed and processed.

A person demonstrating competency in this unit must satisfy all of the elements, performance criteria, foundation skills and range of conditions of this unit.

The person must also plan, organise and monitor one project in the property industry.

In doing the above, the person must:

develop and implement feedback strategies to obtain information from relevant people on ways to improve relationships and delivery of client services

identify networking requirements through consultation with clients and colleagues

apply knowledge of organisation’s practices and ethical standards associated with maintaining positive business relationships and active professional networks

maintain up-to-date computer databases of relevant contacts and associated information

promote and participate in networks and provide support to network members

select appropriate methods and adapt communication styles when communicating with clients.

A person demonstrating competency in this unit must demonstrate knowledge of:

consultative processes used in property-related projects

contingency and risk analysis techniques

continuous improvement processes relating to managing projects

key project success factors and typical project pitfalls

limitations of own work role, responsibilities and professional abilities in relation to managing projects

organisational quality systems, such as:

issues relating to client satisfaction

recording systems

strategic planning processes

project management concepts and principles

project management systems and tools, such as:

critical path method

program evaluation and review technique (PERT)

processes for administering project contracts, including managing contract variations

systems and procedures for project planning and scheduling

type and scope of property-related project specified in the performance evidence

types of contingencies in property-related project.

Range Statement

This section specifies work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Bold italicised wording, if used in the performance criteria, is detailed below.

Project must include:

outcomes that are focused on the property industry.

Quality assurance goals and strategies must include at least four of the following:

formal structure against which progress can be evaluated

budgets and timetables that enable the commitment of resources at appropriate points in the project

compliance with Australian standards

contingency plans to cater for a change of corporate focus or significant project difficulties

continuous improvement strategies

mechanisms for involving a wide variety of interested parties or stakeholders in the project

procedures for monitoring and evaluating project outcomes and client satisfaction

reducing risk by anticipating, evaluating and developing strategies for managing possible problems

reporting procedures and protocols.

Risks must include at least four of the following:

budget constraints

competing work demands

inadequate active participation in the quality management process by all stakeholders

resource and material availability

equipment and technology breakdown

time delays

workplace hazards, risks and controls.

Project plan must include at least five of the following:

formal structure against which progress can be evaluated

acquisition strategies

budgets and timetables that enable the commitment of resources at appropriate points in the project

consultation strategies to involve stakeholders

contingency plans to cater for changes or significant project difficulties

objectives, scope and expected benefits of the project

project implementation plans

project management methodology to be used

quality assurance procedures

risk management plans

specifications

structure of the project

transition plans.