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Evidence Guide: CUAPPM406 - Coordinate film and media production services and resources

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CUAPPM406 - Coordinate film and media production services and resources

What evidence can you provide to prove your understanding of each of the following citeria?

Coordinate administrative requirements for production

  1. Confirm required resources in consultation with relevant production staff
  2. Assess required production resources against allocated budgets, and recommend any necessary adjustments to either to relevant production staff
  3. Prepare, update and distribute production documentation in line with organisational procedures
  4. Advise suppliers of changes to requirements according to agreed procedures
  5. Prepare and coordinate travel and accommodation arrangements for production staff
  6. Prepare briefing materials for written and verbal communications to production staff
  7. Maintain production progress reports and records, and monitor production budgets, including resource documentation
  8. Coordinate transport of resources and personnel as required, and according to location and location services available
Confirm required resources in consultation with relevant production staff

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess required production resources against allocated budgets, and recommend any necessary adjustments to either to relevant production staff

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare, update and distribute production documentation in line with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advise suppliers of changes to requirements according to agreed procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and coordinate travel and accommodation arrangements for production staff

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare briefing materials for written and verbal communications to production staff

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain production progress reports and records, and monitor production budgets, including resource documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate transport of resources and personnel as required, and according to location and location services available

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organise production resources

  1. Research and identify appropriate new and existing sources of supply for required resources
  2. Negotiate costs to achieve optimum budget outcomes
  3. Procure production resources in a timely manner, including organising agreements with suppliers and providers, and seeking expert assistance as required
  4. Identify and source alternative resources, in consultation with relevant personnel, should preferred resources be unavailable
  5. Book resources, as required, to meet production brief and budget, and according to organisational procedures
Research and identify appropriate new and existing sources of supply for required resources

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate costs to achieve optimum budget outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Procure production resources in a timely manner, including organising agreements with suppliers and providers, and seeking expert assistance as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and source alternative resources, in consultation with relevant personnel, should preferred resources be unavailable

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Book resources, as required, to meet production brief and budget, and according to organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate resources and services during production

  1. Prepare and distribute daily production documentation to relevant production staff
  2. Check supply and condition of resources regularly, with relevant production staff, and maintain sufficient supply of resources to meet production requirements, budget and schedule
  3. Manage efficient and safe distribution and storage of resources throughout production
  4. Communicate changes to resource availability and production documentation promptly
Prepare and distribute daily production documentation to relevant production staff

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check supply and condition of resources regularly, with relevant production staff, and maintain sufficient supply of resources to meet production requirements, budget and schedule

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage efficient and safe distribution and storage of resources throughout production

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate changes to resource availability and production documentation promptly

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise production services

  1. Assist with finalising outstanding accounts with suppliers
  2. Prepare documentation at conclusion of production in line with organisational procedures
  3. Ensure files and records are stored safely and in a suitable format
  4. Return hired facilities, place valuable props and consumables in secure storage, and dispose of unneeded materials according to organisational procedures
  5. Leave worksite in original or improved condition, ensuring no adverse impact on site
  6. Evaluate own role in provision of production services and note areas for improvement
Assist with finalising outstanding accounts with suppliers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare documentation at conclusion of production in line with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure files and records are stored safely and in a suitable format

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Return hired facilities, place valuable props and consumables in secure storage, and dispose of unneeded materials according to organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Leave worksite in original or improved condition, ensuring no adverse impact on site

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate own role in provision of production services and note areas for improvement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Coordinate administrative requirements for production

1.1 Confirm required resources in consultation with relevant production staff

1.2 Assess required production resources against allocated budgets, and recommend any necessary adjustments to either to relevant production staff

1.3 Prepare, update and distribute production documentation in line with organisational procedures

1.4 Advise suppliers of changes to requirements according to agreed procedures

1.5 Prepare and coordinate travel and accommodation arrangements for production staff

1.6 Prepare briefing materials for written and verbal communications to production staff

1.7 Maintain production progress reports and records, and monitor production budgets, including resource documentation

1.8 Coordinate transport of resources and personnel as required, and according to location and location services available

2. Organise production resources

2.1 Research and identify appropriate new and existing sources of supply for required resources

2.2 Negotiate costs to achieve optimum budget outcomes

2.3 Procure production resources in a timely manner, including organising agreements with suppliers and providers, and seeking expert assistance as required

2.4 Identify and source alternative resources, in consultation with relevant personnel, should preferred resources be unavailable

2.5 Book resources, as required, to meet production brief and budget, and according to organisational procedures

3. Coordinate resources and services during production

3.1 Prepare and distribute daily production documentation to relevant production staff

3.2 Check supply and condition of resources regularly, with relevant production staff, and maintain sufficient supply of resources to meet production requirements, budget and schedule

3.3 Manage efficient and safe distribution and storage of resources throughout production

3.4 Communicate changes to resource availability and production documentation promptly

4. Finalise production services

4.1 Assist with finalising outstanding accounts with suppliers

4.2 Prepare documentation at conclusion of production in line with organisational procedures

4.3 Ensure files and records are stored safely and in a suitable format

4.4 Return hired facilities, place valuable props and consumables in secure storage, and dispose of unneeded materials according to organisational procedures

4.5 Leave worksite in original or improved condition, ensuring no adverse impact on site

4.6 Evaluate own role in provision of production services and note areas for improvement

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Coordinate administrative requirements for production

1.1 Confirm required resources in consultation with relevant production staff

1.2 Assess required production resources against allocated budgets, and recommend any necessary adjustments to either to relevant production staff

1.3 Prepare, update and distribute production documentation in line with organisational procedures

1.4 Advise suppliers of changes to requirements according to agreed procedures

1.5 Prepare and coordinate travel and accommodation arrangements for production staff

1.6 Prepare briefing materials for written and verbal communications to production staff

1.7 Maintain production progress reports and records, and monitor production budgets, including resource documentation

1.8 Coordinate transport of resources and personnel as required, and according to location and location services available

2. Organise production resources

2.1 Research and identify appropriate new and existing sources of supply for required resources

2.2 Negotiate costs to achieve optimum budget outcomes

2.3 Procure production resources in a timely manner, including organising agreements with suppliers and providers, and seeking expert assistance as required

2.4 Identify and source alternative resources, in consultation with relevant personnel, should preferred resources be unavailable

2.5 Book resources, as required, to meet production brief and budget, and according to organisational procedures

3. Coordinate resources and services during production

3.1 Prepare and distribute daily production documentation to relevant production staff

3.2 Check supply and condition of resources regularly, with relevant production staff, and maintain sufficient supply of resources to meet production requirements, budget and schedule

3.3 Manage efficient and safe distribution and storage of resources throughout production

3.4 Communicate changes to resource availability and production documentation promptly

4. Finalise production services

4.1 Assist with finalising outstanding accounts with suppliers

4.2 Prepare documentation at conclusion of production in line with organisational procedures

4.3 Ensure files and records are stored safely and in a suitable format

4.4 Return hired facilities, place valuable props and consumables in secure storage, and dispose of unneeded materials according to organisational procedures

4.5 Leave worksite in original or improved condition, ensuring no adverse impact on site

4.6 Evaluate own role in provision of production services and note areas for improvement

Evidence of the ability to:

source and negotiate the acquisition of production resources and services in line with production requirements and budget, organisational procedures and protocols

manage and monitor concurrent supply and use of resources and services for productions within deadlines and in consultation with relevant production staff

coordinate the activities required to support an effective, efficient and timely supply of production resources and services

organise appropriate documentation relevant to production needs and schedules.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

discuss key features and purpose of different documentation to be prepared and completed when coordinating supply of resources and services for productions

outline services that may need to be considered for off-site locations

describe sources of supply for production resources and services, and typical industry procedures for supplier agreements and booking production resources and services

outline administrative, public safety, and work health and safety (WHS) procedures that must be followed to run a cost-effective procurement team safely and efficiently

identify typical problems and the main challenges of coordinating production services, and briefly describe solutions

describe typical procedures involved at the completion of production.