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Evidence Guide: CUAPPM412 - Organise and facilitate rehearsals

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CUAPPM412 - Organise and facilitate rehearsals

What evidence can you provide to prove your understanding of each of the following citeria?

Select and secure rehearsal facilities

  1. Determine facility requirements for rehearsals through liaison with relevant production personnel and analysis of rehearsal documentation
  2. Develop specifications for rehearsal venues
  3. Research potential rehearsal venues using appropriate information sources
  4. Assess suitability of venues based on comparison of services against specifications
  5. Complete a risk assessment of potential venues and integrate findings into selection and planning processes
  6. Negotiate and liaise with venue management to ensure requirements can be met, and address potential problem areas in line with organisational procedures
  7. Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale
  8. Book venue and confirm venue arrangements accurately in writing when selection process is finalised
Determine facility requirements for rehearsals through liaison with relevant production personnel and analysis of rehearsal documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop specifications for rehearsal venues

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research potential rehearsal venues using appropriate information sources

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess suitability of venues based on comparison of services against specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete a risk assessment of potential venues and integrate findings into selection and planning processes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate and liaise with venue management to ensure requirements can be met, and address potential problem areas in line with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Book venue and confirm venue arrangements accurately in writing when selection process is finalised

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate physical requirements for rehearsals

  1. Measure and mark up rehearsal facilities to meet needs of production, including design and specifications
  2. Organise required physical elements according to rehearsal schedule and daily requirements
  3. Arrange transportation of physical elements to the rehearsal facility according to production specifications and within required timeframes
  4. Confirm physical elements are set up, checked by relevant production personnel, and operating according to design specifications
  5. Monitor set-ups to ensure work health and safety (WHS) and public safety standards are implemented, with reference to organisational policies and procedures
  6. Advise production personnel of the nature and limitations of physical elements
Measure and mark up rehearsal facilities to meet needs of production, including design and specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organise required physical elements according to rehearsal schedule and daily requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange transportation of physical elements to the rehearsal facility according to production specifications and within required timeframes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm physical elements are set up, checked by relevant production personnel, and operating according to design specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor set-ups to ensure work health and safety (WHS) and public safety standards are implemented, with reference to organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advise production personnel of the nature and limitations of physical elements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and distribute rehearsal documentation

  1. Confirm required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures
  2. Compile and circulate information and documentation required by production personnel promptly and to minimise potential disruptions to rehearsal
  3. Develop rehearsal schedules according to provisions in the relevant award, enterprise agreements and budget
  4. Amend schedules and production documentation as necessary, and promptly distribute to appropriate personnel
Confirm required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Compile and circulate information and documentation required by production personnel promptly and to minimise potential disruptions to rehearsal

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop rehearsal schedules according to provisions in the relevant award, enterprise agreements and budget

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Amend schedules and production documentation as necessary, and promptly distribute to appropriate personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Facilitate communications during rehearsals

  1. Deal with requirements of creative and technical participants in a professional manner, taking into account any cultural or language differences
  2. Communicate with creative and technical participants regularly throughout the rehearsal process in a manner that maintains positive working relations
  3. Broker resolution of any technical problems by facilitating discussions between performers and technical crew
  4. Take appropriate action to meet creative and technical requirements of participants
  5. Process administrative requirements of cast and crew, including extras, as required
Deal with requirements of creative and technical participants in a professional manner, taking into account any cultural or language differences

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with creative and technical participants regularly throughout the rehearsal process in a manner that maintains positive working relations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Broker resolution of any technical problems by facilitating discussions between performers and technical crew

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Take appropriate action to meet creative and technical requirements of participants

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process administrative requirements of cast and crew, including extras, as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Participate in rehearsals

  1. Provide technical assistance as required and anticipate and respond to new rehearsal requirements
  2. Monitor rehearsals, and stage manage, if required, according to production requirements
  3. Calculate and record performance timings for use in production documents
  4. Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with minimum disruption to the rehearsal process and budget
  5. Confirm and organise arrangements for future rehearsal sessions with relevant production personnel as required
Provide technical assistance as required and anticipate and respond to new rehearsal requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor rehearsals, and stage manage, if required, according to production requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Calculate and record performance timings for use in production documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with minimum disruption to the rehearsal process and budget

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm and organise arrangements for future rehearsal sessions with relevant production personnel as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Select and secure rehearsal facilities

1.1 Determine facility requirements for rehearsals through liaison with relevant production personnel and analysis of rehearsal documentation

1.2 Develop specifications for rehearsal venues

1.3 Research potential rehearsal venues using appropriate information sources

1.4 Assess suitability of venues based on comparison of services against specifications

1.5 Complete a risk assessment of potential venues and integrate findings into selection and planning processes

1.6 Negotiate and liaise with venue management to ensure requirements can be met, and address potential problem areas in line with organisational procedures

1.7 Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale

1.8 Book venue and confirm venue arrangements accurately in writing when selection process is finalised

2. Coordinate physical requirements for rehearsals

2.1 Measure and mark up rehearsal facilities to meet needs of production, including design and specifications

2.2 Organise required physical elements according to rehearsal schedule and daily requirements

2.3 Arrange transportation of physical elements to the rehearsal facility according to production specifications and within required timeframes

2.4 Confirm physical elements are set up, checked by relevant production personnel, and operating according to design specifications

2.5 Monitor set-ups to ensure work health and safety (WHS) and public safety standards are implemented, with reference to organisational policies and procedures

2.6 Advise production personnel of the nature and limitations of physical elements

3. Prepare and distribute rehearsal documentation

3.1 Confirm required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures

3.2 Compile and circulate information and documentation required by production personnel promptly and to minimise potential disruptions to rehearsal

3.3 Develop rehearsal schedules according to provisions in the relevant award, enterprise agreements and budget

3.4 Amend schedules and production documentation as necessary, and promptly distribute to appropriate personnel

4. Facilitate communications during rehearsals

4.1 Deal with requirements of creative and technical participants in a professional manner, taking into account any cultural or language differences

4.2 Communicate with creative and technical participants regularly throughout the rehearsal process in a manner that maintains positive working relations

4.3 Broker resolution of any technical problems by facilitating discussions between performers and technical crew

4.4 Take appropriate action to meet creative and technical requirements of participants

4.5 Process administrative requirements of cast and crew, including extras, as required

5. Participate in rehearsals

5.1 Provide technical assistance as required and anticipate and respond to new rehearsal requirements

5.2 Monitor rehearsals, and stage manage, if required, according to production requirements

5.3 Calculate and record performance timings for use in production documents

5.4 Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with minimum disruption to the rehearsal process and budget

5.5 Confirm and organise arrangements for future rehearsal sessions with relevant production personnel as required

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Select and secure rehearsal facilities

1.1 Determine facility requirements for rehearsals through liaison with relevant production personnel and analysis of rehearsal documentation

1.2 Develop specifications for rehearsal venues

1.3 Research potential rehearsal venues using appropriate information sources

1.4 Assess suitability of venues based on comparison of services against specifications

1.5 Complete a risk assessment of potential venues and integrate findings into selection and planning processes

1.6 Negotiate and liaise with venue management to ensure requirements can be met, and address potential problem areas in line with organisational procedures

1.7 Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale

1.8 Book venue and confirm venue arrangements accurately in writing when selection process is finalised

2. Coordinate physical requirements for rehearsals

2.1 Measure and mark up rehearsal facilities to meet needs of production, including design and specifications

2.2 Organise required physical elements according to rehearsal schedule and daily requirements

2.3 Arrange transportation of physical elements to the rehearsal facility according to production specifications and within required timeframes

2.4 Confirm physical elements are set up, checked by relevant production personnel, and operating according to design specifications

2.5 Monitor set-ups to ensure work health and safety (WHS) and public safety standards are implemented, with reference to organisational policies and procedures

2.6 Advise production personnel of the nature and limitations of physical elements

3. Prepare and distribute rehearsal documentation

3.1 Confirm required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures

3.2 Compile and circulate information and documentation required by production personnel promptly and to minimise potential disruptions to rehearsal

3.3 Develop rehearsal schedules according to provisions in the relevant award, enterprise agreements and budget

3.4 Amend schedules and production documentation as necessary, and promptly distribute to appropriate personnel

4. Facilitate communications during rehearsals

4.1 Deal with requirements of creative and technical participants in a professional manner, taking into account any cultural or language differences

4.2 Communicate with creative and technical participants regularly throughout the rehearsal process in a manner that maintains positive working relations

4.3 Broker resolution of any technical problems by facilitating discussions between performers and technical crew

4.4 Take appropriate action to meet creative and technical requirements of participants

4.5 Process administrative requirements of cast and crew, including extras, as required

5. Participate in rehearsals

5.1 Provide technical assistance as required and anticipate and respond to new rehearsal requirements

5.2 Monitor rehearsals, and stage manage, if required, according to production requirements

5.3 Calculate and record performance timings for use in production documents

5.4 Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with minimum disruption to the rehearsal process and budget

5.5 Confirm and organise arrangements for future rehearsal sessions with relevant production personnel as required

Evidence of the ability to:

analyse rehearsal requirements and source suitable venues

oversee set-up of rehearsal facilities that meet production needs and safety standards

document and distribute rehearsal specifications and schedules in compliance with relevant awards, enterprise agreements, production budget and timelines

participate effectively in production rehearsals:

providing technical assistance as required

delivering clear briefings to cast and crew

anticipating and responding to new rehearsal requirements

assisting in resolution of any conflicts that may arise

work safely and effectively with the possibilities and limitations of staging and technical rehearsal elements.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

explain the content and format of production documentation relevant to rehearsal scheduling and facilitation

outline roles and responsibilities of those involved in the rehearsal process

describe different types of requirements for rehearsal venues for varying types of productions

explain, in detail, the methodology used to identify and gain access to suitable potential rehearsal venues, including information sources on venues, venues’ consistency with creative and technical requirements, and satisfying legal and administrative requirements of contracts and agreements

identify information in relevant industrial awards for performers and technicians relating to scheduling rehearsal time

outline how key technical and artistic elements of productions impact planning and facilitating rehearsals

explain differences between key elements used during rehearsals and those used in actual productions

outline the duty of care to colleagues and the general public in organising production rehearsals

explain the compliance requirements of public safety and work health and safety (WHS) legislation and regulations in relation to set-up and safe operation of a rehearsal area.