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Evidence Guide: CUAPPM601 - Manage pre-production for shows and events

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CUAPPM601 - Manage pre-production for shows and events

What evidence can you provide to prove your understanding of each of the following citeria?

Plan pre-production activities

  1. Participate in discussions with relevant personnel to clarify creative vision for shows or events
  2. Analyse designs and specifications to establish a comprehensive understanding of production requirements and challenges
  3. In consultation with relevant personnel, determine the range and number of staging and technical elements required for shows
  4. In consultation with heads of departments, develop work plans and write schedules to ensure timely completion of each stage of pre-production
  5. Conduct risk assessments and implement safety and environmental management plans throughout pre-production as required
  6. Develop contingency plans to minimise the impact of unexpected events on pre-production operations
  7. Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect shows or events
Participate in discussions with relevant personnel to clarify creative vision for shows or events

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse designs and specifications to establish a comprehensive understanding of production requirements and challenges

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

In consultation with relevant personnel, determine the range and number of staging and technical elements required for shows

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

In consultation with heads of departments, develop work plans and write schedules to ensure timely completion of each stage of pre-production

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct risk assessments and implement safety and environmental management plans throughout pre-production as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop contingency plans to minimise the impact of unexpected events on pre-production operations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect shows or events

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate production meetings

  1. Allocate times for production meetings to ensure most efficient and cost-effective use of time
  2. Chair production meetings to discuss and resolve artistic and technical issues
  3. Prepare and distribute clear and timely reports on the progress of pre-production activities
  4. Notify relevant colleagues of meeting outcomes and budget issues that affect their work activities
  5. Keep accurate records of decisions made and actions required
Allocate times for production meetings to ensure most efficient and cost-effective use of time

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Chair production meetings to discuss and resolve artistic and technical issues

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and distribute clear and timely reports on the progress of pre-production activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Notify relevant colleagues of meeting outcomes and budget issues that affect their work activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Keep accurate records of decisions made and actions required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor pre-production activities

  1. Take an active role in maintaining a creative and technical overview of projects and take action to resolve problems that arise
  2. Continually liaise with technical and artistic production teams to identify and action requirements
  3. Monitor the progress of pre-production activities against timelines and budget, and implement contingency plans as required
  4. Determine the need for additional resources and action accordingly to ensure production requirements are met
  5. Interact with production personnel in an open manner to maintain positive work relations and to ensure efficient, safe and disciplined production practices
  6. Contribute to evaluations of shows or events and implement recommendations aimed at improving overall effectiveness of pre-production operations
Take an active role in maintaining a creative and technical overview of projects and take action to resolve problems that arise

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Continually liaise with technical and artistic production teams to identify and action requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor the progress of pre-production activities against timelines and budget, and implement contingency plans as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine the need for additional resources and action accordingly to ensure production requirements are met

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Interact with production personnel in an open manner to maintain positive work relations and to ensure efficient, safe and disciplined production practices

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to evaluations of shows or events and implement recommendations aimed at improving overall effectiveness of pre-production operations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage production documentation and information

  1. Ensure that production documentation is completed on time by relevant personnel
  2. Distribute production documentation and information to relevant personnel according to organisational procedures
  3. Develop and maintain accurate document distribution records
  4. Continually review and update documentation to reflect changes to production requirements
  5. Manage production budget and follow organisational financial procedures in relation to purchases and record keeping
Ensure that production documentation is completed on time by relevant personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute production documentation and information to relevant personnel according to organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and maintain accurate document distribution records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Continually review and update documentation to reflect changes to production requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage production budget and follow organisational financial procedures in relation to purchases and record keeping

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Plan pre-production activities

1.1 Participate in discussions with relevant personnel to clarify creative vision for shows or events

1.2 Analyse designs and specifications to establish a comprehensive understanding of production requirements and challenges

1.3 In consultation with relevant personnel, determine the range and number of staging and technical elements required for shows

1.4 In consultation with heads of departments, develop work plans and write schedules to ensure timely completion of each stage of pre-production

1.5 Conduct risk assessments and implement safety and environmental management plans throughout pre-production as required

1.6 Develop contingency plans to minimise the impact of unexpected events on pre-production operations

1.7 Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect shows or events

2. Coordinate production meetings

2.1 Allocate times for production meetings to ensure most efficient and cost-effective use of time

2.2 Chair production meetings to discuss and resolve artistic and technical issues

2.3 Prepare and distribute clear and timely reports on the progress of pre-production activities

2.4 Notify relevant colleagues of meeting outcomes and budget issues that affect their work activities

2.5 Keep accurate records of decisions made and actions required

3. Monitor pre-production activities

3.1 Take an active role in maintaining a creative and technical overview of projects and take action to resolve problems that arise

3.2 Continually liaise with technical and artistic production teams to identify and action requirements

3.3 Monitor the progress of pre-production activities against timelines and budget, and implement contingency plans as required

3.4 Determine the need for additional resources and action accordingly to ensure production requirements are met

3.5 Interact with production personnel in an open manner to maintain positive work relations and to ensure efficient, safe and disciplined production practices

3.6 Contribute to evaluations of shows or events and implement recommendations aimed at improving overall effectiveness of pre-production operations

4. Manage production documentation and information

4.1 Ensure that production documentation is completed on time by relevant personnel

4.2 Distribute production documentation and information to relevant personnel according to organisational procedures

4.3 Develop and maintain accurate document distribution records

4.4 Continually review and update documentation to reflect changes to production requirements

4.5 Manage production budget and follow organisational financial procedures in relation to purchases and record keeping

Required Skills and Knowledge

Elements

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Plan pre-production activities

1.1 Participate in discussions with relevant personnel to clarify creative vision for shows or events

1.2 Analyse designs and specifications to establish a comprehensive understanding of production requirements and challenges

1.3 In consultation with relevant personnel, determine the range and number of staging and technical elements required for shows

1.4 In consultation with heads of departments, develop work plans and write schedules to ensure timely completion of each stage of pre-production

1.5 Conduct risk assessments and implement safety and environmental management plans throughout pre-production as required

1.6 Develop contingency plans to minimise the impact of unexpected events on pre-production operations

1.7 Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect shows or events

2. Coordinate production meetings

2.1 Allocate times for production meetings to ensure most efficient and cost-effective use of time

2.2 Chair production meetings to discuss and resolve artistic and technical issues

2.3 Prepare and distribute clear and timely reports on the progress of pre-production activities

2.4 Notify relevant colleagues of meeting outcomes and budget issues that affect their work activities

2.5 Keep accurate records of decisions made and actions required

3. Monitor pre-production activities

3.1 Take an active role in maintaining a creative and technical overview of projects and take action to resolve problems that arise

3.2 Continually liaise with technical and artistic production teams to identify and action requirements

3.3 Monitor the progress of pre-production activities against timelines and budget, and implement contingency plans as required

3.4 Determine the need for additional resources and action accordingly to ensure production requirements are met

3.5 Interact with production personnel in an open manner to maintain positive work relations and to ensure efficient, safe and disciplined production practices

3.6 Contribute to evaluations of shows or events and implement recommendations aimed at improving overall effectiveness of pre-production operations

4. Manage production documentation and information

4.1 Ensure that production documentation is completed on time by relevant personnel

4.2 Distribute production documentation and information to relevant personnel according to organisational procedures

4.3 Develop and maintain accurate document distribution records

4.4 Continually review and update documentation to reflect changes to production requirements

4.5 Manage production budget and follow organisational financial procedures in relation to purchases and record keeping

Evidence of the ability to:

plan and administer the pre-production phase for at least two live shows or events

effectively manage complex and competing demands during the pre-production phase for at least two live shows or events

meet deadlines

provide team leadership.

Note: If a specific volume or frequency is not stated, then evidence must be provided for each of the above points at least once.

To complete the unit requirements the individual must:

explain the relationship between artistic and technical elements of productions or events

describe meeting procedures and protocols as they apply to conducting production meetings

describe issues and challenges that typically arise during pre-production, and suggest ways of responding to them

describe administrative procedures and documentation associated with managing pre-production activities

explain safety and environmental issues to be taken into account during the pre-production phase of shows and events.