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Evidence Guide: CUAPPM603 - Plan and manage film and media pre-production

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CUAPPM603 - Plan and manage film and media pre-production

What evidence can you provide to prove your understanding of each of the following citeria?

Confirm scope of productions

  1. Consult with producer or director to clarify production expectations based on negotiations or decisions made during the development phase
  2. Break down scripts scene by scene to establish detailed resource requirements
  3. Identify, from script breakdowns, issues with budget or shooting implications
  4. Prepare preliminary production and pre-production schedules
  5. Prepare preliminary shooting schedule to compare with length of shoot allowed in budget, and adjust if necessary
  6. Re-time scripts to estimate production times and to identify whether scripts need reducing to meet budget constraints
Consult with producer or director to clarify production expectations based on negotiations or decisions made during the development phase

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Break down scripts scene by scene to establish detailed resource requirements

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify, from script breakdowns, issues with budget or shooting implications

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Prepare preliminary production and pre-production schedules

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Prepare preliminary shooting schedule to compare with length of shoot allowed in budget, and adjust if necessary

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Re-time scripts to estimate production times and to identify whether scripts need reducing to meet budget constraints

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Finalise budgets

  1. Liaise with suppliers to establish costs and availability of required resources
  2. Liaise with relevant personnel in different production and post-production areas to clarify requirements, roles and responsibilities
  3. Identify potential problems with production requirements, and take appropriate action to resolve promptly
  4. Present cost estimates to relevant personnel and negotiate changes as required
  5. Compile final resource schedule, with contingency plans
  6. Confirm budgets enable achievement of creative and technical production requirements and cover resource and personnel requirements
Liaise with suppliers to establish costs and availability of required resources

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Liaise with relevant personnel in different production and post-production areas to clarify requirements, roles and responsibilities

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify potential problems with production requirements, and take appropriate action to resolve promptly

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Present cost estimates to relevant personnel and negotiate changes as required

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Compile final resource schedule, with contingency plans

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Confirm budgets enable achievement of creative and technical production requirements and cover resource and personnel requirements

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Manage pre-production

  1. Oversee establishment of pre-production processes and documentation before the start of pre-production activities
  2. Set up the financial organisation of the production, and processes for reporting against budgets
  3. Commission safety reports from appropriate sources and circulate reports to relevant organisations and personnel
  4. Meet regularly with heads of departments to monitor expenditure against budget taking action as required to keep overall expenditure within budget
  5. Circulate scripts to relevant personnel and establish and monitor the process for communicating script changes
  6. Ensure all arrangements for access to locations are completed correctly and within required timeframes
  7. Organise publicity and press briefings as required
  8. Oversee pre-production activities of all departments, providing guidance and assistance as required
  9. Finalise shooting schedules and circulate final production documentation to relevant personnel within required timeframes
Oversee establishment of pre-production processes and documentation before the start of pre-production activities

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Set up the financial organisation of the production, and processes for reporting against budgets

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Commission safety reports from appropriate sources and circulate reports to relevant organisations and personnel

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Meet regularly with heads of departments to monitor expenditure against budget taking action as required to keep overall expenditure within budget

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Circulate scripts to relevant personnel and establish and monitor the process for communicating script changes

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Ensure all arrangements for access to locations are completed correctly and within required timeframes

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Organise publicity and press briefings as required

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Oversee pre-production activities of all departments, providing guidance and assistance as required

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Finalise shooting schedules and circulate final production documentation to relevant personnel within required timeframes

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Confirm scope of productions

1.1 Consult with producer or director to clarify production expectations based on negotiations or decisions made during the development phase

1.2 Break down scripts scene by scene to establish detailed resource requirements

1.3 Identify, from script breakdowns, issues with budget or shooting implications

1.4 Prepare preliminary production and pre-production schedules

1.5 Prepare preliminary shooting schedule to compare with length of shoot allowed in budget, and adjust if necessary

1.6 Re-time scripts to estimate production times and to identify whether scripts need reducing to meet budget constraints

2. Finalise budgets

2.1 Liaise with suppliers to establish costs and availability of required resources

2.2 Liaise with relevant personnel in different production and post-production areas to clarify requirements, roles and responsibilities

2.3 Identify potential problems with production requirements, and take appropriate action to resolve promptly

2.4 Present cost estimates to relevant personnel and negotiate changes as required

2.5 Compile final resource schedule, with contingency plans

2.6 Confirm budgets enable achievement of creative and technical production requirements and cover resource and personnel requirements

3. Manage pre-production

3.1 Oversee establishment of pre-production processes and documentation before the start of pre-production activities

3.2 Set up the financial organisation of the production, and processes for reporting against budgets

3.3 Commission safety reports from appropriate sources and circulate reports to relevant organisations and personnel

3.4 Meet regularly with heads of departments to monitor expenditure against budget taking action as required to keep overall expenditure within budget

3.5 Circulate scripts to relevant personnel and establish and monitor the process for communicating script changes

3.6 Ensure all arrangements for access to locations are completed correctly and within required timeframes

3.7 Organise publicity and press briefings as required

3.8 Oversee pre-production activities of all departments, providing guidance and assistance as required

3.9 Finalise shooting schedules and circulate final production documentation to relevant personnel within required timeframes

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Confirm scope of productions

1.1 Consult with producer or director to clarify production expectations based on negotiations or decisions made during the development phase

1.2 Break down scripts scene by scene to establish detailed resource requirements

1.3 Identify, from script breakdowns, issues with budget or shooting implications

1.4 Prepare preliminary production and pre-production schedules

1.5 Prepare preliminary shooting schedule to compare with length of shoot allowed in budget, and adjust if necessary

1.6 Re-time scripts to estimate production times and to identify whether scripts need reducing to meet budget constraints

2. Finalise budgets

2.1 Liaise with suppliers to establish costs and availability of required resources

2.2 Liaise with relevant personnel in different production and post-production areas to clarify requirements, roles and responsibilities

2.3 Identify potential problems with production requirements, and take appropriate action to resolve promptly

2.4 Present cost estimates to relevant personnel and negotiate changes as required

2.5 Compile final resource schedule, with contingency plans

2.6 Confirm budgets enable achievement of creative and technical production requirements and cover resource and personnel requirements

3. Manage pre-production

3.1 Oversee establishment of pre-production processes and documentation before the start of pre-production activities

3.2 Set up the financial organisation of the production, and processes for reporting against budgets

3.3 Commission safety reports from appropriate sources and circulate reports to relevant organisations and personnel

3.4 Meet regularly with heads of departments to monitor expenditure against budget taking action as required to keep overall expenditure within budget

3.5 Circulate scripts to relevant personnel and establish and monitor the process for communicating script changes

3.6 Ensure all arrangements for access to locations are completed correctly and within required timeframes

3.7 Organise publicity and press briefings as required

3.8 Oversee pre-production activities of all departments, providing guidance and assistance as required

3.9 Finalise shooting schedules and circulate final production documentation to relevant personnel within required timeframes

Evidence of the ability to:

prepare detailed resource schedules based on analysis of scripts

negotiate with production and design teams to develop workable resource plans

develop, and in collaboration, revise budgets and cost estimates for productions

monitor and report on expenditure against budgets

coordinate all pre-production activities and meetings, and brief personnel to achieve required outcomes within commercially realistic time constraints

respond to a range of issues and problems encountered during pre-production in line with established protocols and procedures

generate and distribute production documentation and reports relating to the pre-production process.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

outline roles and responsibilities of personnel involved in the pre-production process for a film or television production, and their relationship to the production manager

describe the procurement processes for products, supplies and equipment

describe phases and practices in the pre-production process, including typical issues that may arise and their possible solutions

explain content, format and timing of different types of documentation developed and distributed by production managers

describe costing techniques for different types of production resources and how these are used to develop budgets

explain the key audience for safety reports in the pre-production phase.