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Evidence Guide: CUASMT504 - Manage audition support services

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CUASMT504 - Manage audition support services

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare to support audition process

  1. Consult with representatives of audition panels to clarify format for auditions and requirements in relation to documentation, materials and equipment
  2. In consultation with relevant personnel, produce sufficient copies of audition forms, schedules, appointment lists and other required documents
  3. Distribute parts and information about audition format and appointments to agents or performers as required
  4. Issue calls for other personnel required to participate in auditions and confirm their attendance
  5. Obtain required materials and equipment and supervise set-up in waiting areas and audition rooms
  6. Review preparations to ensure audition schedule and process comply with legislative requirements and to identify and address issues that could disrupt them
Consult with representatives of audition panels to clarify format for auditions and requirements in relation to documentation, materials and equipment

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

In consultation with relevant personnel, produce sufficient copies of audition forms, schedules, appointment lists and other required documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute parts and information about audition format and appointments to agents or performers as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Issue calls for other personnel required to participate in auditions and confirm their attendance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain required materials and equipment and supervise set-up in waiting areas and audition rooms

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review preparations to ensure audition schedule and process comply with legislative requirements and to identify and address issues that could disrupt them

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage auditions

  1. Brief assistants and minders on support services required and facilitate their work as appropriate throughout auditions
  2. Use effective communication techniques to greet and check in auditioning performers and collect required information
  3. Distribute résumés, photos, audition forms and other information to audition panels in a timely way and in the required format
  4. Direct auditioning performers to audition rooms at the appropriate time and introduce them to audition panels
  5. Monitor schedule and appointments list and advise waiting performers of delays and audition panel of no-shows
  6. Deal effectively with unforeseen occurrences and emergency situations as required
Brief assistants and minders on support services required and facilitate their work as appropriate throughout auditions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use effective communication techniques to greet and check in auditioning performers and collect required information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute résumés, photos, audition forms and other information to audition panels in a timely way and in the required format

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Direct auditioning performers to audition rooms at the appropriate time and introduce them to audition panels

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor schedule and appointments list and advise waiting performers of delays and audition panel of no-shows

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deal effectively with unforeseen occurrences and emergency situations as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise audition operations

  1. Supervise removal of materials and equipment and ensure that waiting areas and audition rooms are restored to original condition
  2. In consultation with audition panel finalise audition documentation and determine requirements for call-backs
  3. Follow up call-backs through agents or with performers as required
  4. Collate and file audition documents
  5. Contribute to evaluations and continuous improvement of audition services and adjust own work procedures accordingly
Supervise removal of materials and equipment and ensure that waiting areas and audition rooms are restored to original condition

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

In consultation with audition panel finalise audition documentation and determine requirements for call-backs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow up call-backs through agents or with performers as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collate and file audition documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to evaluations and continuous improvement of audition services and adjust own work procedures accordingly

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

1.Prepare to support audition process

1.1 Consult with representatives of audition panels to clarify format for auditions and requirements in relation to documentation, materials and equipment

1.2 In consultation with relevant personnel, produce sufficient copies of audition forms, schedules, appointment lists and other required documents

1.3 Distribute parts and information about audition format and appointments to agents or performers as required

1.4 Issue calls for other personnel required to participate in auditions and confirm their attendance

1.5 Obtain required materials and equipment and supervise set-up in waiting areas and audition rooms

1.6 Review preparations to ensure audition schedule and process comply with legislative requirements and to identify and address issues that could disrupt them

2. Manage auditions

2.1 Brief assistants and minders on support services required and facilitate their work as appropriate throughout auditions

2.2 Use effective communication techniques to greet and check in auditioning performers and collect required information

2.3 Distribute résumés, photos, audition forms and other information to audition panels in a timely way and in the required format

2.4 Direct auditioning performers to audition rooms at the appropriate time and introduce them to audition panels

2.5 Monitor schedule and appointments list and advise waiting performers of delays and audition panel of no-shows

2.6 Deal effectively with unforeseen occurrences and emergency situations as required

3. Finalise audition operations

3.1 Supervise removal of materials and equipment and ensure that waiting areas and audition rooms are restored to original condition

3.2 In consultation with audition panel finalise audition documentation and determine requirements for call-backs

3.3 Follow up call-backs through agents or with performers as required

3.4 Collate and file audition documents

3.5 Contribute to evaluations and continuous improvement of audition services and adjust own work procedures accordingly

Required Skills and Knowledge

Elements

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

1.Prepare to support audition process

1.1 Consult with representatives of audition panels to clarify format for auditions and requirements in relation to documentation, materials and equipment

1.2 In consultation with relevant personnel, produce sufficient copies of audition forms, schedules, appointment lists and other required documents

1.3 Distribute parts and information about audition format and appointments to agents or performers as required

1.4 Issue calls for other personnel required to participate in auditions and confirm their attendance

1.5 Obtain required materials and equipment and supervise set-up in waiting areas and audition rooms

1.6 Review preparations to ensure audition schedule and process comply with legislative requirements and to identify and address issues that could disrupt them

2. Manage auditions

2.1 Brief assistants and minders on support services required and facilitate their work as appropriate throughout auditions

2.2 Use effective communication techniques to greet and check in auditioning performers and collect required information

2.3 Distribute résumés, photos, audition forms and other information to audition panels in a timely way and in the required format

2.4 Direct auditioning performers to audition rooms at the appropriate time and introduce them to audition panels

2.5 Monitor schedule and appointments list and advise waiting performers of delays and audition panel of no-shows

2.6 Deal effectively with unforeseen occurrences and emergency situations as required

3. Finalise audition operations

3.1 Supervise removal of materials and equipment and ensure that waiting areas and audition rooms are restored to original condition

3.2 In consultation with audition panel finalise audition documentation and determine requirements for call-backs

3.3 Follow up call-backs through agents or with performers as required

3.4 Collate and file audition documents

3.5 Contribute to evaluations and continuous improvement of audition services and adjust own work procedures accordingly

Evidence of the ability to:

manage support services for at least two auditions in line with requirements

communicate clearly and appropriately with members of audition panels and auditioning performers

produce accurate documentation to support audition process and outcomes

meet work deadlines

work collaboratively.

Note: If a specific volume or frequency is not stated, then evidence must be provided for each of the above points at least once.

To complete the unit requirements the individual must:

explain the purpose of a range of documentation required for the conduct of auditions

describe how requirements of role differ, depending on the type of audition

explain key factors involved in ensuring that auditions run smoothly

describe issues and challenges that may arise when managing audition support services, along with solutions to address them

explain key legislative requirements and codes of practice to be taken into account when organising audition support services.