NTISthis.com

Evidence Guide: CUESMT05B - Stage manage the production/event

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CUESMT05B - Stage manage the production/event

What evidence can you provide to prove your understanding of each of the following citeria?

Oversee preparation of the production/event

  1. Identify and rectify potential problems that could impact on the smooth running of the production and inform the appropriate personnel as required
  2. Check that appropriate personnel are present at the specified time and have completed any administrative procedures
  3. Conduct briefings with production and performance team, as required
  4. Supply performers with the relevant items and areas required for the production/event
  5. Ensure cast and crew valuables are secured according to organisational policy
  6. Communicate with appropriate personnel to ensure that all technical pre-show checks are completed within the required timeframe and that required technical elements are operating
  7. Liaise with relevant colleagues to complete other pre-performance requirements
Identify and rectify potential problems that could impact on the smooth running of the production and inform the appropriate personnel as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check that appropriate personnel are present at the specified time and have completed any administrative procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct briefings with production and performance team, as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supply performers with the relevant items and areas required for the production/event

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure cast and crew valuables are secured according to organisational policy

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with appropriate personnel to ensure that all technical pre-show checks are completed within the required timeframe and that required technical elements are operating

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Liaise with relevant colleagues to complete other pre-performance requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate the stage set-up

  1. Liaise with all stage production personnel and monitor work activities against relevant schedules
  2. Ensure all technical and performance personnel are present at the specified time
  3. Assess workflow and progress of set-up activities against timelines and initiate short term action to resolve any problems in meeting the deadline
  4. Identify and rectify potential problems that could impact on the smooth running of the production and inform the appropriate personnel as required.
  5. Communicate with appropriate personnel to ensure that all technical pre-show checks are completed within the required time frame and that required technical elements are operating.
  6. Communicate with the appropriate personnel to ensure that staging elements and equipment are correctly arranged in correct working order and in accordance with design specifications.
  7. Monitor the set-up to ensure that all Occupational Health and Safety issues have been addressed in accordance with relevant legislation and organisational procedures.
Liaise with all stage production personnel and monitor work activities against relevant schedules

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure all technical and performance personnel are present at the specified time

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess workflow and progress of set-up activities against timelines and initiate short term action to resolve any problems in meeting the deadline

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and rectify potential problems that could impact on the smooth running of the production and inform the appropriate personnel as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with appropriate personnel to ensure that all technical pre-show checks are completed within the required time frame and that required technical elements are operating.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with the appropriate personnel to ensure that staging elements and equipment are correctly arranged in correct working order and in accordance with design specifications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor the set-up to ensure that all Occupational Health and Safety issues have been addressed in accordance with relevant legislation and organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Run the production/event

  1. Monitor production and performance elements and take appropriate action to resolve with minimum disruption to the production
  2. Use reference materials appropriately to ensure the accurate and timely delivery of the production/event
  3. Communicate any changes to the production promptly to all appropriate personnel, ensuring all changes meet production standards
  4. Ensure the movement of physical elements occurs in accordance with production schedule/running sheet and timing
Monitor production and performance elements and take appropriate action to resolve with minimum disruption to the production

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use reference materials appropriately to ensure the accurate and timely delivery of the production/event

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate any changes to the production promptly to all appropriate personnel, ensuring all changes meet production standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure the movement of physical elements occurs in accordance with production schedule/running sheet and timing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain working relations and communication with production and performance team

  1. Provide appropriate briefings and materials to cast and crew prior to the performance
  2. Liaise with cast and crew in a timely manner regarding any pre-performance requirements
  3. Communicate with cast and crew regularly throughout the production in an open manner to maintain positive working relations
  4. Provide clear instructions in a manner that is appropriate to the production requirements, ensuring that timing is maintained and precise
  5. Communicate with personnel in a clear and concise manner to ensure efficient, safe and disciplined production practices
Provide appropriate briefings and materials to cast and crew prior to the performance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Liaise with cast and crew in a timely manner regarding any pre-performance requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with cast and crew regularly throughout the production in an open manner to maintain positive working relations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide clear instructions in a manner that is appropriate to the production requirements, ensuring that timing is maintained and precise

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with personnel in a clear and concise manner to ensure efficient, safe and disciplined production practices

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise the performance/event

  1. Accurately prepare post-performance documentation according to organisational procedures
  2. Organise the clearance and cleaning of the production/event sites as required, including appropriate security, storage and disposal
  3. Maintain required production facilities and stocks of consumables for use in future productions
  4. Identify any repairs or maintenance required and take appropriate action
  5. Identify the need for and make any necessary adjustments to production documentation to ensure consistency and quality of future performances
Accurately prepare post-performance documentation according to organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organise the clearance and cleaning of the production/event sites as required, including appropriate security, storage and disposal

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain required production facilities and stocks of consumables for use in future productions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify any repairs or maintenance required and take appropriate action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify the need for and make any necessary adjustments to production documentation to ensure consistency and quality of future performances

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Underpinning skills and knowledge

Assessment must include evidence of the following knowledge and skills:

broad understanding of artistic and technical elements of the production/event such as staging, lighting and sound elements

the key factors involved in the successful stage management of a production, including typical problems and responses

effective communication, team leading and delegation in relation to the stage management of a production

problem solving and decision making processes and their application in an immediate production/event environment

relevant Occupational Health and Safety legislation and regulations as they apply to maintaining a safe backstage environment

literacy skills sufficient to interpret complex documentation and write simple reports.

Linkages to other units

This unit has strong linkages to other stage management units and combined training and/or assessment with those units may be appropriate, for example:

CUESMT09A - Plot and rehearse cues

CUESMT08A - Call the production/event

Critical aspects of evidence

The following evidence is critical to the judgement of competence in this unit:

ability to manage a range of tasks concurrently and in accordance with immediate time constraints

knowledge of all delivery aspects of the production

ability to effectively communicate and delegate.

Method and context of assessment

The assessment context must provide for:

practical demonstration of skills through the stage management of at least two different productions

interaction with and involvement of a production and performance team to reflect the collaborative nature of the unit

Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:

direct observation of the stage management of a production/event for which the candidate is responsible

review of production schedules and other stage management reference material and reports prepared by the candidate

review of reports prepared by the candidate on the planning and implementation of the stage management of a production

written or oral questioning to test knowledge of the industrial and Occupational Health and Safety issues and regulations

review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate

Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).

Resource requirements

Assessment of this unit requires access to:

a production venue

production/event reference material on which to base the stage management of the production/event

full range of production equipment.

Key competencies in this unit

Key competencies are built into all workplace competencies. The following table describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.

Level 1 = Perform

Level 2 = Administer and Manage

Level 3 = Design and Evaluate

Collecting, organising and analysing information (3)

Assessing overall readiness for production commencement.

Communicating ideas and information (3)

Providing briefings and directions to cast and crew.

Planning and organising activities (3)

Overseeing total production set-up.

Working with others and in teams (3)

Co-ordinating cast and crew during performance.

Using mathematical ideas and techniques (1)

Monitoring production timings.

Solving problems (3)

Developing solutions to problems which occur during performance.

Using technology (1)

Using two-way communication.

Underpinning skills and knowledge

Assessment must include evidence of the following knowledge and skills:

broad understanding of artistic and technical elements of the production/event such as staging, lighting and sound elements

the key factors involved in the successful stage management of a production, including typical problems and responses

effective communication, team leading and delegation in relation to the stage management of a production

problem solving and decision making processes and their application in an immediate production/event environment

relevant Occupational Health and Safety legislation and regulations as they apply to maintaining a safe backstage environment

literacy skills sufficient to interpret complex documentation and write simple reports.

Linkages to other units

This unit has strong linkages to other stage management units and combined training and/or assessment with those units may be appropriate, for example:

CUESMT09A - Plot and rehearse cues

CUESMT08A - Call the production/event

Critical aspects of evidence

The following evidence is critical to the judgement of competence in this unit:

ability to manage a range of tasks concurrently and in accordance with immediate time constraints

knowledge of all delivery aspects of the production

ability to effectively communicate and delegate.

Method and context of assessment

The assessment context must provide for:

practical demonstration of skills through the stage management of at least two different productions

interaction with and involvement of a production and performance team to reflect the collaborative nature of the unit

Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:

direct observation of the stage management of a production/event for which the candidate is responsible

review of production schedules and other stage management reference material and reports prepared by the candidate

review of reports prepared by the candidate on the planning and implementation of the stage management of a production

written or oral questioning to test knowledge of the industrial and Occupational Health and Safety issues and regulations

review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate

Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).

Resource requirements

Assessment of this unit requires access to:

a production venue

production/event reference material on which to base the stage management of the production/event

full range of production equipment.

Key competencies in this unit

Key competencies are built into all workplace competencies. The following table describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.

Level 1 = Perform

Level 2 = Administer and Manage

Level 3 = Design and Evaluate

Collecting, organising and analysing information (3)

Assessing overall readiness for production commencement.

Communicating ideas and information (3)

Providing briefings and directions to cast and crew.

Planning and organising activities (3)

Overseeing total production set-up.

Working with others and in teams (3)

Co-ordinating cast and crew during performance.

Using mathematical ideas and techniques (1)

Monitoring production timings.

Solving problems (3)

Developing solutions to problems which occur during performance.

Using technology (1)

Using two-way communication.

Required Skills and Knowledge

Not applicable.

Range Statement

The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.

Productions/events may be one-off or part of a season of performances and include:

live theatre

concerts

opera

musicals

dance performances

circuses

festival performances.

Appropriate personnel may include:

performers

extras

non-regular performers

all technicians, e.g. sound, lighting

staging personnel

director

designers

choreographer

production manager

assistant stage manager

venue management.

Pre-performance requirements may include:

wardrobe parade

photo calls

media calls.

Staging elements and equipment may include:

props

props table

set pieces

costumes

special effects

prompting equipment

stage management desk

stage management communication equipment.

Performers may be:

musicians

masters of ceremony

special guests

public speakers

conference speakers

panel members such as a debate team

singers

actors

dancers

regular cast members

understudies

non-regular performers

extras.

Items required for the performance may include:

costumes

make-up

microphones, e.g. radio microphones

hand props.

Reference materials used to run the production/event may include:

prompt sheets

cue sheets

call sheets.

Occupational Health and Safety legislative requirements may include:

Commonwealth, State and Territory Occupational Health and Safety regulations

relevant national and international standards, guidelines and codes of practice, e.g. the Building Code of Australia

relevant local government legislation and regulation.

Details in the performance report may include:

timings

audience numbers

venue capacity

audience reaction

comments on artistic or technical performance

changes to performers.

Production documentation may include:

calculations of performance timings

texts

riders

front-of-house information

contact list, address list

agent list, props lists

scenery list

wardrobe list

artists' call sheet, e.g. publicity call sheets

time sheets

technical plots, e.g. fly plots and dome plots

production schedule

ground plans

performance schedule

understudy/covers list

sign-on sheets

program inserts

notes on operating equipment

firearms log

media schedule

rehearsal schedule for non-regular performers

understudy schedule

notification for production personnel

announcements.

The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.

Productions/events may be one-off or part of a season of performances and include:

live theatre

concerts

opera

musicals

dance performances

circuses

festival performances.

Appropriate personnel may include:

performers

extras

non-regular performers

all technicians, e.g. sound, lighting

staging personnel

director

designers

choreographer

production manager

assistant stage manager

venue management.

Pre-performance requirements may include:

wardrobe parade

photo calls

media calls.

Staging elements and equipment may include:

props

props table

set pieces

costumes

special effects

prompting equipment

stage management desk

stage management communication equipment.

Performers may be:

musicians

masters of ceremony

special guests

public speakers

conference speakers

panel members such as a debate team

singers

actors

dancers

regular cast members

understudies

non-regular performers

extras.

Items required for the performance may include:

costumes

make-up

microphones, e.g. radio microphones

hand props.

Reference materials used to run the production/event may include:

prompt sheets

cue sheets

call sheets.

Occupational Health and Safety legislative requirements may include:

Commonwealth, State and Territory Occupational Health and Safety regulations

relevant national and international standards, guidelines and codes of practice, e.g. the Building Code of Australia

relevant local government legislation and regulation.

Details in the performance report may include:

timings

audience numbers

venue capacity

audience reaction

comments on artistic or technical performance

changes to performers.

Production documentation may include:

calculations of performance timings

texts

riders

front-of-house information

contact list, address list

agent list, props lists

scenery list

wardrobe list

artists' call sheet, e.g. publicity call sheets

time sheets

technical plots, e.g. fly plots and dome plots

production schedule

ground plans

performance schedule

understudy/covers list

sign-on sheets

program inserts

notes on operating equipment

firearms log

media schedule

rehearsal schedule for non-regular performers

understudy schedule

notification for production personnel

announcements.