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Evidence Guide: CUESMT05C - Stage manage the production_event

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CUESMT05C - Stage manage the production_event

What evidence can you provide to prove your understanding of each of the following citeria?

Oversee preparation of the production/event

  1. Identify and rectify potential problems that could impact on the smooth running of the production and inform relevant personnel as required
  2. Check that relevant personnel are present at the specified time and have completed any administrative procedures
  3. Conduct briefings with production and performance team, as required
  4. Supply performers with the relevant items and areas required for the production/event
  5. Ensure cast and crew valuables are secured according to organisational policy
  6. Communicate with relevant personnel to ensure that all technical pre-show checks are completed within the required timeframe and that required technical elements are operating
  7. Liaise with relevant personnel to complete other pre-performance requirements
Identify and rectify potential problems that could impact on the smooth running of the production and inform relevant personnel as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check that relevant personnel are present at the specified time and have completed any administrative procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct briefings with production and performance team, as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supply performers with the relevant items and areas required for the production/event

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure cast and crew valuables are secured according to organisational policy

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with relevant personnel to ensure that all technical pre-show checks are completed within the required timeframe and that required technical elements are operating

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Liaise with relevant personnel to complete other pre-performance requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate the stage set-up

  1. Liaise with all stage production personnel and monitor work activities against relevant schedules
  2. Ensure all technical and performance personnel are present at the specified time
  3. Assess workflow and progress of set-up activities against timelines and initiate short-term action to resolve any problems in meeting the deadline
  4. Communicate with relevant personnel to ensure that all technical pre-show checks are completed within the required time frame and that required technical elements are operating
  5. Communicate with the appropriate personnel to ensure that staging elements and equipment are correctly arranged in correct working order and in accordance with design specifications
  6. Monitor the set-up to ensure that all occupational health and safety issues have been addressed in accordance with relevant legislation and organisational procedures
Liaise with all stage production personnel and monitor work activities against relevant schedules

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure all technical and performance personnel are present at the specified time

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess workflow and progress of set-up activities against timelines and initiate short-term action to resolve any problems in meeting the deadline

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with relevant personnel to ensure that all technical pre-show checks are completed within the required time frame and that required technical elements are operating

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with the appropriate personnel to ensure that staging elements and equipment are correctly arranged in correct working order and in accordance with design specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor the set-up to ensure that all occupational health and safety issues have been addressed in accordance with relevant legislation and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Run the production/event

  1. Monitor production and performance elements and take appropriate action to resolve with minimum disruption to the production
  2. Use reference materials appropriately to ensure the accurate and timely delivery of the production/event
  3. Communicate any changes to the production promptly to all relevant personnel, ensuring all changes meet production standards.
  4. Ensure the movement of physical elements occurs in accordance with production schedule/running sheet and timing
Monitor production and performance elements and take appropriate action to resolve with minimum disruption to the production

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use reference materials appropriately to ensure the accurate and timely delivery of the production/event

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate any changes to the production promptly to all relevant personnel, ensuring all changes meet production standards.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure the movement of physical elements occurs in accordance with production schedule/running sheet and timing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain working relations and communication with production and performance team

  1. Provide appropriate briefings and materials to cast and crew prior to the performance
  2. Liaise with cast and crew in a timely manner regarding any pre-performance requirements
  3. Communicate with cast and crew regularly throughout the production in an open manner to maintain positive working relations
  4. Provide clear instructions in a manner that is appropriate to the production requirements, ensuring that timing is maintained and precise
  5. Communicate with personnel in a clear and concise manner to ensure efficient, safe and disciplined production practices
Provide appropriate briefings and materials to cast and crew prior to the performance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Liaise with cast and crew in a timely manner regarding any pre-performance requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with cast and crew regularly throughout the production in an open manner to maintain positive working relations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide clear instructions in a manner that is appropriate to the production requirements, ensuring that timing is maintained and precise

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with personnel in a clear and concise manner to ensure efficient, safe and disciplined production practices

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise the performance/event

  1. Accurately prepare post-performance documentation according to organisational procedures
  2. Organise the clearance and cleaning of the production/event sites as required, including appropriate security, storage and disposal
  3. Maintain required production facilities and stocks of consumables for use in future productions
  4. Identify any repairs or maintenance required and take appropriate action
  5. Identify the need for and make any necessary adjustments to production documentation to ensure consistency and quality of future performances
Accurately prepare post-performance documentation according to organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organise the clearance and cleaning of the production/event sites as required, including appropriate security, storage and disposal

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain required production facilities and stocks of consumables for use in future productions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify any repairs or maintenance required and take appropriate action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify the need for and make any necessary adjustments to production documentation to ensure consistency and quality of future performances

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The following evidence is critical to the judgement of competence in this unit:

ability to manage a range of tasks concurrently and in accordance with immediate time constraints

knowledge of all delivery aspects of the production

ability to effectively communicate and delegate.

Context of and specific resources for assessment

The assessment context must provide for:

practical demonstration of skills through the stage management of at least two different productions

interaction with and involvement of a production and performance team to reflect the collaborative nature of the unit.

Method of assessment

Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:

direct observation of the stage management of a production/event for which the candidate is responsible

review of production schedules and other stage management reference material and reports prepared by the candidate

review of reports prepared by the candidate on the planning and implementation of the stage management of a production

written or oral questioning to test knowledge of the industrial and occupational health and safety issues and regulations

review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate.

Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).

Guidance information for assessment

Assessment of this unit requires access to:

a production venue

production/event reference material on which to base the stage management of the production/event

full range of production equipment.

Required Skills and Knowledge

Required skills

literacy skills sufficient to interpret complex documentation and write simple reports

Required knowledge

broad understanding of artistic and technical elements of the production/event such as staging, lighting and sound elements

the key factors involved in the successful stage management of a production, including typical problems and responses

effective communication, team leading and delegation in relation to the stage management of a production

problem solving and decision making processes and their application in an immediate production/event environment

relevant occupational health and safety legislation and regulations as they apply to maintaining a safe backstage environment

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Relevant personnel may include:

all technicians, e.g. sound, lighting

assistant stage manager

choreographer

designers

director

extras

non-regular performers

performers

production manager

staging personnel

venue management

Performers may be:

actors

conference speakers

dancers

extras

masters of ceremony

musicians

non-regular performers

panel members such as a debate team

public speakers

regular cast members

singers

special guests

understudies

Items required for the performance may include:

costumes

hand props

make-up

microphones, e.g. radio microphones

Productions/events may be one-off or part of a season of performances and include:

circuses

concerts

dance performances

festival performances

live theatre

musicals

opera

Pre-performance requirements may include:

media calls

photo calls

wardrobe parade

Staging elements and equipment may include:

costumes

prompting equipment

props

props table

set pieces

special effects

stage management communication equipment

stage management desk

Occupational health and safety legislative requirements may include:

Commonwealth, State and Territory occupational health and safety regulations

relevant local government legislation and regulation

relevant national and international standards, guidelines and codes of practice, e.g. the Building Code of Australia

Reference materials used to run the production/event may include:

call sheets

cue sheets

prompt sheets

Details in post performance documentation may include:

audience numbers

audience reaction

changes to performers

comments on artistic or technical performance

timings

venue capacity

Production documentation may include:

agent list, props lists

announcements

artists' call sheet, e.g. publicity call sheets

calculations of performance timings

contact list, address list

firearms log

front-of-house information

ground plans

media schedule

notes on operating equipment

notification for production personnel

performance schedule

production schedule

program inserts

rehearsal schedule for non-regular performers

riders

scenery list

sign-on sheets

technical plots, e.g. fly plots and dome plots

texts

time sheets

understudy schedule

understudy/covers list

wardrobe list