Organise and facilitate rehearsals Evidence Guide

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Evidence Guide: CUESMT10A - Organise and facilitate rehearsals

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

CUESMT10A - Organise and facilitate rehearsals

What evidence can you provide to prove your understanding of each of the following citeria?

Select and secure rehearsal venue

Determine requirements for rehearsal facilities through liaison with appropriate colleagues and analysis of production documentation
Develop accurate and complete specifications for rehearsal venues to facilitate the research process
Research potential rehearsal venues using appropriate information sources and research methods
Assess suitability of venues based on comparison of services against specifications
Complete a risk assessment on potential venues and integrate findings into selection and planning processes
Negotiate and liaise with personnel from potentially suitable venues to ensure requirements can be met and to address any potential problem areas
Provide clear and accurate briefings on venue options to relevant colleagues, including recommendations and rationale
Confirm venue arrangements accurately in writing when the selection process is finalised

Determine requirements for rehearsal facilities through liaison with appropriate colleagues and analysis of production documentation

Completed
Date:

Teacher:

Evidence:

Develop accurate and complete specifications for rehearsal venues to facilitate the research process

Completed
Date:

Teacher:

Evidence:

Research potential rehearsal venues using appropriate information sources and research methods

Completed
Date:

Teacher:

Evidence:

Assess suitability of venues based on comparison of services against specifications

Completed
Date:

Teacher:

Evidence:

Complete a risk assessment on potential venues and integrate findings into selection and planning processes

Completed
Date:

Teacher:

Evidence:

Negotiate and liaise with personnel from potentially suitable venues to ensure requirements can be met and to address any potential problem areas

Completed
Date:

Teacher:

Evidence:

Provide clear and accurate briefings on venue options to relevant colleagues, including recommendations and rationale

Completed
Date:

Teacher:

Evidence:

Confirm venue arrangements accurately in writing when the selection process is finalised

Completed
Date:

Teacher:

Evidence:

Coordinate physical elements for rehearsal

Measure and mark up the rehearsal facilities according to the production design/specifications
Organise all required physical elements in accordance with rehearsal schedule and daily requirements
Arrange appropriate and timely transportation of physical elements at the rehearsal facility in accordance with production specifications
Ensure that physical elements are correctly set-up, checked by appropriate personnel and are operating in according with design specifications
Monitor the set-up to ensure that occupational and public health and safety requirements are adhered to
Advise appropriate personnel and performers of the nature and limitations of physical elements

Measure and mark up the rehearsal facilities according to the production design/specifications

Completed
Date:

Teacher:

Evidence:

Organise all required physical elements in accordance with rehearsal schedule and daily requirements

Completed
Date:

Teacher:

Evidence:

Arrange appropriate and timely transportation of physical elements at the rehearsal facility in accordance with production specifications

Completed
Date:

Teacher:

Evidence:

Ensure that physical elements are correctly set-up, checked by appropriate personnel and are operating in according with design specifications

Completed
Date:

Teacher:

Evidence:

Monitor the set-up to ensure that occupational and public health and safety requirements are adhered to

Completed
Date:

Teacher:

Evidence:

Advise appropriate personnel and performers of the nature and limitations of physical elements

Completed
Date:

Teacher:

Evidence:

Create and distribute rehearsal documentation

Correctly identify the information and documentation required by all those involved in rehearsals
Circulate relevant, current and accurate information to appropriate personnel in a timely manner
Develop schedules in accordance with provisions in the relevant award and enterprise agreements and budget
Amend schedules and production documentation as necessary to reflect any required changes and distribute to appropriate personnel

Correctly identify the information and documentation required by all those involved in rehearsals

Completed
Date:

Teacher:

Evidence:

Circulate relevant, current and accurate information to appropriate personnel in a timely manner

Completed
Date:

Teacher:

Evidence:

Develop schedules in accordance with provisions in the relevant award and enterprise agreements and budget

Completed
Date:

Teacher:

Evidence:

Amend schedules and production documentation as necessary to reflect any required changes and distribute to appropriate personnel

Completed
Date:

Teacher:

Evidence:

Facilitate communication during rehearsal

Deal with creative and technical participants in a tactful and sensitive manner and take into account any cultural or language differences
Communicate with creative and technical participants regularly throughout the rehearsal process in an open manner to maintain positive working relations
Broker the resolution of any technical problems by facilitating discussions between performers and technical crew
Take appropriate action to meet requirements of creative and technical participants

Deal with creative and technical participants in a tactful and sensitive manner and take into account any cultural or language differences

Completed
Date:

Teacher:

Evidence:

Communicate with creative and technical participants regularly throughout the rehearsal process in an open manner to maintain positive working relations

Completed
Date:

Teacher:

Evidence:

Broker the resolution of any technical problems by facilitating discussions between performers and technical crew

Completed
Date:

Teacher:

Evidence:

Take appropriate action to meet requirements of creative and technical participants

Completed
Date:

Teacher:

Evidence:

Participate in rehearsals

Participate in rehearsals, providing technical assistance as required
Monitor rehearsals and stage manage, if required, in accordance with the production requirements
Calculate and record performance timings for use in production documents
Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with the minimum of disruption to the rehearsal process and budget

Participate in rehearsals, providing technical assistance as required

Completed
Date:

Teacher:

Evidence:

Monitor rehearsals and stage manage, if required, in accordance with the production requirements

Completed
Date:

Teacher:

Evidence:

Calculate and record performance timings for use in production documents

Completed
Date:

Teacher:

Evidence:

Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with the minimum of disruption to the rehearsal process and budget

Completed
Date:

Teacher:

Evidence:

Assessed

Teacher: ___________________________ Date: _

Signature: ________________________________________________

Comments:

Instructions to Assessors

Evidence Guide

Underpinning skills and knowledge

Assessment must include evidence of the following knowledge and skills:

different types of rehearsal venue requirements for varying types of production

information sources for venue information

features and requirements of typical venue contracts

overall knowledge of technical and artistic elements of the production

roles and responsibilities of those involved in the rehearsal process

the possibilities and limitations of staging and technical rehearsal elements

differences between the elements used during the rehearsal and the actual production elements

relevant industrial awards for performers and technicians, particularly in relation to scheduling rehearsal times

relevant Occupational Health and Safety legislation and regulations, particularly in relation to the set-up and safe operation of a rehearsal area

content and format of production documentation

communication and conflict resolution skills in relation to the types of issues that arise during rehearsals with various stakeholders

literacy skills sufficient to conduct research and develop complex documentation.

Linkages to other units

This unit has linkages to a range of other stage management units, and combined training and/or assessment with those units may be appropriate, for example:

CUESMT11A - Create, update and use production reference documents

CUESMT12A - Analyse performance outline/script

Critical aspects of evidence

The following evidence is critical to the judgement of competence in this unit:

ability to source and oversee the set-up of an appropriate rehearsal venue which meets the production needs

ability to effectively communicate and resolve conflicts in the context of production rehearsals

knowledge of the technical aspects of the rehearsal process.

Method and context of assessment

The assessment context must provide for:

practical demonstration of skills through the sourcing and set-up of a rehearsal facility for an actual production, plus the facilitation of the rehearsal process

interaction with and involvement of a production and performance team involved in the rehearsal process.

Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:

direct observation of the candidate working within the rehearsal context

review of schedules and other production documentation prepared by the candidate

evaluation of report completed by the candidate on the management of rehearsals, challenges faced and how these were overcome

written or oral questioning to assess knowledge of industrial awards and Occupational Health and Safety legislation and regulation

review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate.

Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).

Resource requirements

Assessment of this unit requires access to:

potential and actual venues where rehearsals could realistically take place

physical production elements

relevant industrial awards

relevant Occupational Health and Safety regulations.

Key competencies in this unit

Key competencies are built into all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.

Level 1 = Perform

Level 2 = Administer and Manage

Level 3 = Design and Evaluate

Collecting, organising and analysing information (3)

Researching potential rehearsal venues.

Communicating ideas and information (3)

Negotiating venue agreement.

Planning and organising activities (3)

Co-ordinating venue set-up.

Working with others and in teams (3)

Facilitating effective communication between participants.

Using mathematical ideas and techniques (1)

Calculating and recording timing.

Solving problems (3)

Resolving conflict between participants.

Using technology (1)

Using the Internet for research.