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Evidence Guide: CUFPPM403A - Coordinate film and media production services and resources

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CUFPPM403A - Coordinate film and media production services and resources

What evidence can you provide to prove your understanding of each of the following citeria?

Coordinate administrative requirements

  1. Confirm resources required for productions, in consultation with relevant production staff
  2. Assess required production resources against allocated budgets and recommend adjustments to production resources and allocated budgets as required to relevant production staff
  3. Prepare, update and distribute production documentation in line with enterprise procedures
  4. Advise suppliers of changes to requirements according to agreed procedures
  5. Prepare and coordinate travel and accommodation arrangements for production staff
  6. Prepare briefing material for written and verbal communications to production staff
  7. Maintain production progress reports and records, and monitor production budgets
  8. Maintain resource documentation
  9. Coordinate transport of resources and personnel as required depending on location and location services available
Confirm resources required for productions, in consultation with relevant production staff

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assess required production resources against allocated budgets and recommend adjustments to production resources and allocated budgets as required to relevant production staff

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Prepare, update and distribute production documentation in line with enterprise procedures

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Advise suppliers of changes to requirements according to agreed procedures

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Prepare and coordinate travel and accommodation arrangements for production staff

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Prepare briefing material for written and verbal communications to production staff

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Maintain production progress reports and records, and monitor production budgets

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Maintain resource documentation

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Coordinate transport of resources and personnel as required depending on location and location services available

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Organise production resources

  1. Identify appropriate sources for required resources
  2. Identify and research new sources of supply where required
  3. Negotiate costs to achieve optimum budget outcomes
  4. Procure production resources in a timely manner, including organising agreements with suppliers and providers as required
  5. In consultation with relevant personnel, identify and source alternative resources should preferred resources be unavailable
  6. Book resources as required to meet production brief and budget, and according to organisational procedures
Identify appropriate sources for required resources

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify and research new sources of supply where required

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Negotiate costs to achieve optimum budget outcomes

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Procure production resources in a timely manner, including organising agreements with suppliers and providers as required

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

In consultation with relevant personnel, identify and source alternative resources should preferred resources be unavailable

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Book resources as required to meet production brief and budget, and according to organisational procedures

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Coordinate resources and services during productions

  1. Prepare and distribute daily production documentation to relevant production staff
  2. Make regular checks on supply and condition of resources with relevant production staff
  3. Manage efficient distribution of resources throughout production, maintaining sufficient supply of resources to meet production requirements, budget and schedule
  4. Ensure resources are handled and stored correctly
  5. Communicate changes to the availability of resources and to production documentation in a timely manner
Prepare and distribute daily production documentation to relevant production staff

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Make regular checks on supply and condition of resources with relevant production staff

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Manage efficient distribution of resources throughout production, maintaining sufficient supply of resources to meet production requirements, budget and schedule

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Ensure resources are handled and stored correctly

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Communicate changes to the availability of resources and to production documentation in a timely manner

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Finalise production services

  1. Assist with finalising outstanding accounts with suppliers
  2. Ensure office files and records are stored safely and in a suitable format
  3. Prepare documentation at conclusion of production in line with organisational procedures
  4. Return hired facilities, place valuable props and consumables in secure storage and dispose of unneeded materials according to organisational procedures
  5. Leave worksite in the original or improved condition, ensuring no adverse impact on the site
  6. Evaluate own role in provision of production services and note areas for improvement
Assist with finalising outstanding accounts with suppliers

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Ensure office files and records are stored safely and in a suitable format

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Prepare documentation at conclusion of production in line with organisational procedures

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Return hired facilities, place valuable props and consumables in secure storage and dispose of unneeded materials according to organisational procedures

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Leave worksite in the original or improved condition, ensuring no adverse impact on the site

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Evaluate own role in provision of production services and note areas for improvement

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

strong teamwork capacities, including the ability to work under direction and to supervise others

effective management and monitoring of the acquisition and use of production resources

knowledge of industry protocols and procedures in relation to acquiring a range of production resources and services

ability to work within production deadlines and to organise appropriate documentation relevant to production needs and schedules

effective organisational and time management skills demonstrated through the management of multiple and complex resource requirements.

Context of and specific resources for assessment

Assessment must ensure:

access to production schedules or other source material

access to current industry operational documentation, e.g. details of supplier contracts, brochures and schedules

practical demonstration of skills through the management and monitoring of resource acquisition for multiple productions

exposure to and hands on experience with office procedures and processes

involvement of and interaction with a production team to reflect the collaborative nature of the production process

access to appropriate learning and assessment support when required

use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance

evaluation of production documentation produced by the candidate, including discussion with candidate about the process followed to coordinate production services

written or oral questioning to test knowledge as listed in the required skills and knowledge section of this unit.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBCRT402A Collaborate in a creative process

CUETEM01C Coordinate production operations

CUETEM03C Establish and manage production requirements and resources.

Required Skills and Knowledge

Required skills

communication and teamwork skills sufficient to:

liaise with a wide range of production staff

supervise team members

convey changes to production schedules in an effective and efficient manner

prepare production documentation

initiative and flexibility sufficient to:

locate resources

undertake a range of tasks concurrently

capacity to solve problems while under pressure with minimum disruption to workflow

technical skills sufficient to use standard word processing, database and spreadsheet applications sufficient to coordinate production services

self-management skills sufficient to:

prioritise work tasks

work under pressure and meet deadlines

seek expert assistance as required

literacy skills sufficient to prepare briefing notes and complete workplace documentation

numeracy skills sufficient to interpret budgets and cost estimates

Required knowledge

well-developed understanding of administrative procedures associated with running a production office

industry knowledge, including:

structure of relevant screen, media or entertainment industry sector

roles and responsibilities of personnel

issues and challenges that arise when coordinating production services

impact of technology on production operations

broad understanding of the artistic and technical elements of a production

typical industry booking system and procedures for production resources

sources of supply for production resources

required protocols and content of letters of agreement and supplier agreements

duty of care to colleagues and the general public, especially on location

OHS and public safety procedures as they relate to coordinating production services

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Resources may include:

camera and sound equipment

catering facilities

computers

costumes

fixed line telephones

four-gallon drums

location caravans

loud hailers

make-up van

marquees or shelters

microwave links

mobile telephones

office furniture

office space

office supplies

props

sets

signage

studio facilities

tables and chairs

toilets

two-way radios

vehicles.

Productions may include:

animated productions

commercials

documentaries

feature films

festivals

music videos

outside television and radio broadcasts

range of multimedia productions

short films

stage performances.

Production staff may include:

associate producer

camera personnel

cast, performers, presenters and extras

co-producer

design personnel

director

executive producer

lighting personnel

producer

production manager

safety personnel

sound personnel

stage manager

technical director

technical producer

writers

other technical/specialist staff.

Production documentation may include:

daily production schedules and call sheets, including:

call time

set-up time

wrap and departure times for cast, crew and production resources

location details of production facilities

1. budget reports

2. cast lists

3. contracts

4. copyright records

5. courier booking sheets

6. crew lists

7. databases

8. location photographs and maps

9. maps and location plans

10. progress reports

11. scripts and script revisions

12. shooting schedules

13. stock and asset records

14. telephone and address records

15. transport order forms

16. travel booking sheets

17. visas

18. work permits.

Resource documentation may include:

booking details

clearances and permits

records of dispatch and return details

resource inventories, including information on:

type

amount

location

history

servicing schedules.

Locations may include:

day and night

exterior location, e.g. street festival or sporting arena

interior location, e.g. theatre or entertainment venue

land-based

outside broadcast van or studio

sea-based

television or film studio.

Location services may include:

fire equipment

generators

microwave links

pedestrian and vehicle access

power sources

recreational facilities, including barbeque facilities

sewage and drainage

shelters

transmission facilities

water supply.