Catalogue objects into collections Evidence Guide

NTISthis.com

Evidence Guide: CULCNM301A - Catalogue objects into collections

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

CULCNM301A - Catalogue objects into collections

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare to catalogue objects

Discuss the purpose and benefits of cataloguing collection objects with relevant personnel
Become familiar with relevant organisational policy documents
Use cataloguing tools to complete registration worksheets and establish supplementary files
Establish digital files relating to collections

Discuss the purpose and benefits of cataloguing collection objects with relevant personnel

Completed
Date:

Teacher:

Evidence:

Become familiar with relevant organisational policy documents

Completed
Date:

Teacher:

Evidence:

Use cataloguing tools to complete registration worksheets and establish supplementary files

Completed
Date:

Teacher:

Evidence:

Establish digital files relating to collections

Completed
Date:

Teacher:

Evidence:

Process objects

Enter objects into organisational registration book or collections database observing relevant policies and procedures
Assign and fix registration numbers to objects
Enter information from registration worksheets into catalogues
Update catalogue information observing organisational policies and processes
Seek assistance from colleagues as required

Enter objects into organisational registration book or collections database observing relevant policies and procedures

Completed
Date:

Teacher:

Evidence:

Assign and fix registration numbers to objects

Completed
Date:

Teacher:

Evidence:

Enter information from registration worksheets into catalogues

Completed
Date:

Teacher:

Evidence:

Update catalogue information observing organisational policies and processes

Completed
Date:

Teacher:

Evidence:

Seek assistance from colleagues as required

Completed
Date:

Teacher:

Evidence:

Contribute to reviews of workplace procedures

Act on feedback from relevant personnel to improve own performance
Discuss aspects of cataloguing procedures that could be improved with relevant personnel
Participate in workplace reviews as required

Act on feedback from relevant personnel to improve own performance

Completed
Date:

Teacher:

Evidence:

Discuss aspects of cataloguing procedures that could be improved with relevant personnel

Completed
Date:

Teacher:

Evidence:

Participate in workplace reviews as required

Completed
Date:

Teacher:

Evidence:

Assessed

Teacher: ___________________________ Date: _

Signature: ________________________________________________

Comments:

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit	Evidence of the ability to: complete registration worksheets enter information from registration worksheets into catalogues follow organisational policies and procedures.
Context of and specific resources for assessment	Assessment must ensure access to: objects to be catalogued organisational policies and procedures for cataloguing and collection management cataloguing tools a working catalogue.
Method of assessment	A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: demonstration of cataloguing objects direct questioning combined with review of portfolios of evidence and third-party workplace reports of onthejob performance review of cataloguing entries verbal or written questioning to assess knowledge of general principles and processes of cataloguing. Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).
Guidance information for assessment	Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: CULCNM303A Move and store collection material.

Required Skills and Knowledge

Required skills

communication and teamwork skills to:

seek and clarify information

complete workplace documentation

work collaboratively with others

learning skills to:

seek expert assistance as required

improve cataloguing skills by acting on feedback about own performance in job role

literacy skills to:

use authority lists and thesauruses

describe objects visually

create and interpret metadata

create keywords

transcribe inscriptions and markings

report condition of collection items

numeracy skills to:

work with registration numbering processes

use catalogue tools to measure objects

observational skills to identify inscription and markings

research skills to:

investigate history of objects

investigate and validate restrictions to the object that may need to be included in the catalogue entry

self-management skills to:

prioritise work tasks and meet deadlines

follow workplace procedures

technical skills to:

handle objects to maintain integrity

use cataloguing databases.

Required knowledge

cataloguing tools

metadata concepts

organisational policies in relation to cataloguing and collection management

sources of information for research purposes

intellectual property rights of owners

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Purpose and benefits may relate to:	enhancing administration enriching cultural value.
Relevant personnel may include:	collection manager curator donor registrar subject matter expert.
Policy documents may include:	application of metadata collection policies containing information, such as: criteria guiding object acquisition procedures for collection: care conservation documentation and recordkeeping loans storage statement of purpose guidelines for review of policies, including who is authorised to review them and the scope and frequency of reviews statements of purpose, including: functions geographic location reviews of statements subject area time period.
Cataloguing tools may relate to:	authority lists and thesauruses computer and cataloguing software for electronic cataloguing examining objects using: latex or powder-free nitrile gloves metric ruler retractable metric measuring tape soft metric measuring tape white cotton gloves stationery for manual cataloguing, such as: blank registration worksheets folder for registration worksheets plastic sleeves for registration worksheet soft B pencils (2B or 4B) and eraser.
Registration worksheets may contain:	discretionary fields, such as: condition and completeness exhibition history inscriptions and markings notes requirements for handling, storage and display significance to collections title when and where object is used mandatory fields, such as: acquisitions details cataloguer current location description dimensions keywords or index terms object name producer/maker's details restrictions storage location supplementary hard copy and digital files when and where object was made unique record of information about objects.
Supplementary files may include:	correspondence history images receipt of purchase reference material research material.
Digital files may include:	correspondence documents emails images with details, such as: date description rights information source and owner links to catalogue records requests for information or addition to object data research material.
Enter objects may refer to:	formal entries of information, such as: acquisition date acquisition method comments object name and description registration date source's name and address hard copy primary reference unique registration number.
Objects may be:	paper textile three dimensional.
Update catalogue information may relate to:	change to location of objects deaccessioning of objects new information.

NTISthis.com

Evidence Guide: CULCNM301A - Catalogue objects into collections

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

CULCNM301A - Catalogue objects into collections

Prepare to catalogue objects

Process objects

Contribute to reviews of workplace procedures

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

Instructions to Assessors

Teacher: ___________________________ Date: _