Manage the development of collections Evidence Guide

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Evidence Guide: CULCNM503A - Manage the development of collections

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

CULCNM503A - Manage the development of collections

What evidence can you provide to prove your understanding of each of the following citeria?

Determine collection needs

Review collection material against organisational objectives and collection requirements
Determine priorities in consultation with key stakeholders

Review collection material against organisational objectives and collection requirements

Completed
Date:

Teacher:

Evidence:

Determine priorities in consultation with key stakeholders

Completed
Date:

Teacher:

Evidence:

Assess collection material to be accessioned

Use options to identify material that could be accessioned to meet collection needs
Assess key internal and external factors that impact on options
Obtain expert advice on material and its relevance to collections
Assess potential material for significance and relevance to collections according to organisational collection management policies
Examine records to establish provenance and confirm significance
Identify resources required for accessioning collection material
Develop recommendations for accessioning collection material according to collection needs

Use options to identify material that could be accessioned to meet collection needs

Completed
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Teacher:

Evidence:

Assess key internal and external factors that impact on options

Completed
Date:

Teacher:

Evidence:

Obtain expert advice on material and its relevance to collections

Completed
Date:

Teacher:

Evidence:

Assess potential material for significance and relevance to collections according to organisational collection management policies

Completed
Date:

Teacher:

Evidence:

Examine records to establish provenance and confirm significance

Completed
Date:

Teacher:

Evidence:

Identify resources required for accessioning collection material

Completed
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Evidence:

Develop recommendations for accessioning collection material according to collection needs

Completed
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Evidence:

Coordinate accessioning of collection material

Seek approval for accessioning collection material
Establish clear conditions for accessioning collection material according to organisational procedures and guidelines
Organise appropriate resources to accession collection material according to approval and conditions
Comply with legal, ethical and financial requirements and cultural protocols in the accession process
Negotiate terms and organise transfer of rights according to organisational procedures
Document agreements and terms according to organisational procedures and guidelines

Seek approval for accessioning collection material

Completed
Date:

Teacher:

Evidence:

Establish clear conditions for accessioning collection material according to organisational procedures and guidelines

Completed
Date:

Teacher:

Evidence:

Organise appropriate resources to accession collection material according to approval and conditions

Completed
Date:

Teacher:

Evidence:

Comply with legal, ethical and financial requirements and cultural protocols in the accession process

Completed
Date:

Teacher:

Evidence:

Negotiate terms and organise transfer of rights according to organisational procedures

Completed
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Teacher:

Evidence:

Document agreements and terms according to organisational procedures and guidelines

Completed
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Teacher:

Evidence:

Coordinate deaccessioning of collection material

Identify material to be deaccessioned from collections
Consult with experts on the material to determine the impact of deaccessioning on the collection
Select options to deaccession material
Develop and implement recommendations for deaccessioning collection material according to organisational policies and strategies

Identify material to be deaccessioned from collections

Completed
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Teacher:

Evidence:

Consult with experts on the material to determine the impact of deaccessioning on the collection

Completed
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Evidence:

Select options to deaccession material

Completed
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Evidence:

Develop and implement recommendations for deaccessioning collection material according to organisational policies and strategies

Completed
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Evidence:

Assessed

Teacher: ___________________________ Date: _

Signature: ________________________________________________

Comments:

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit	Evidence of the ability to: make and justify decisions regarding accessioning and deaccessioning collection material to meet collection needs apply organisational procedures and guidelines in managing the development of collections negotiate and document processes and agreements in relation to collection material.
Context of and specific resources for assessment	Assessment must ensure: access to: an established or proposed collection as the basis of decision making organisational objectives, procedures and guidelines engagement with others to reflect the communication and negotiation aspects of the unit.
Method of assessment	A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance evaluation of candidate’s ability to develop recommendations for the development of collections evaluation of records and documentation verbal of written questioning to assess knowledge of organisational procedures and policies for the development of collections case study on addressing a collection need. Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).
Guidance information for assessment	Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: CULCNM502A Manage lending and borrowing processes for collections.

Required Skills and Knowledge

Required skills

analytical skills to interpret and link strategies to collection needs and priorities

communication skills to:

consult with a broad range of internal and external stakeholders

negotiate terms and conditions for accessioning and deaccessioning collection material

seek and interpret expert advice

literacy skills to:

develop written agreements

interpret procedures

review and apply terms and conditions

numeracy skills to:

assess and manage costs

interpret and apply budgets

planning and organising skills to coordinate interrelated aspects of accessioning and deaccessioning collection material

problem-solving skills to anticipate and mitigate problems and risks associated with developing collections

self-management skills to:

prioritise work tasks and meet deadlines

follow workplace procedures and guidelines

teamwork skills to work collaboratively with others in developing collections

technical skills to:

use record-keeping systems

undertake research related to the development of collections.

Required knowledge

organisational procedures and guidelines regarding managing specific items and whole collections

subject matter expertise, including curatorial and conservation

sources for accessioning and deaccessioning options

information regarding comparable collections and their importance

legal, ethical and financial requirements for accessioning and deaccessioning

cultural protocols that impact on accessioning and deaccessioning of cultural material, including those for Aboriginal or Torres Strait Islander material

protocols in relation to collection management

security issues associated with collection material.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Collection materialis defined as objects, collections, artworks, specimens, structures or sites, and includes:	archaeological material books and manuscripts cultural sites and buildings ethnographic material film and audiovisual material flora and fauna furniture photographs technological and industry items textiles works on paper and canvas.
Organisational objectives may relate to:	comprehensiveness of collections future direction of the organisation marketing initiatives relationship between collection and site resource constraints special exhibition needs strategic plan visitor needs and trends.
Collection requirements may relate to:	addressing cultural or moral issues complying with a will, statute or other legal requirement improving or rationalising collections meeting the request of an organisation or person mounting an exhibition rationalising loans.
Key stakeholders may include:	boards and committees commercial partners cultural groups local community members other cultural service organisations other management subject matter experts visitors.
Options may take place between or by means of:	auction bequest different sections of the same institution exchange gift institution and commercial enterprises institution and individuals or groups loan purchase tender transfer two institutions.
Key internal and external factors may relate to:	availability of expertise competitive environment economic considerations marketing considerations organisational priorities resource constraints social or political issues.
Collection management policies may include:	accession policy collection policy deaccession policy guidelines for review of policies, including who is authorised to review them and the scope and frequency of reviews limit of responsibility.
Resources may include:	conservation experts construction of new displays or other infrastructure finance financial advice funding and grants legal expertise replacement objects space special equipment and machinery storage materials and facilities subject matter experts transport valuation advice.
Organisational procedures and guidelinesmay relate to:	acquisitions borrowings disposal handling collection materials loans recordkeeping risk assessment.
Cultural protocols may relate to:	access display financial transactions obtaining permission special handling of items storage timing of acquisition or disposal.
Terms may relate to:	care copyright cost cultural considerations display duration environmental considerations ethical considerations insurance location recordkeeping security usage.

NTISthis.com

Evidence Guide: CULCNM503A - Manage the development of collections

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

CULCNM503A - Manage the development of collections

Determine collection needs

Assess collection material to be accessioned

Coordinate accessioning of collection material

Coordinate deaccessioning of collection material

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

Instructions to Assessors

Teacher: ___________________________ Date: _