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Evidence Guide: CULCNM601A - Research and document collection material

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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CULCNM601A - Research and document collection material

What evidence can you provide to prove your understanding of each of the following citeria?

Describe collection material

  1. Identify collection material in line with industry guidelines and organisational procedures
  2. Establish the relationship of material to other collection items and the significance of this relationship using information sources
  3. Consult with key stakeholders to confirm information and assessment
Identify collection material in line with industry guidelines and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish the relationship of material to other collection items and the significance of this relationship using information sources

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with key stakeholders to confirm information and assessment

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record collection information

  1. Articulate the significance of collection material in an appropriate format and in sufficient detail in descriptions to meet organisational requirements
  2. Describe in detail the condition of items and their conservation needs
  3. Alert relevant personnel to conservation needs as required
  4. Enter information in records according to organisational procedures and guidelines
Articulate the significance of collection material in an appropriate format and in sufficient detail in descriptions to meet organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Describe in detail the condition of items and their conservation needs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Alert relevant personnel to conservation needs as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Enter information in records according to organisational procedures and guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete accession details

  1. Record accession details
  2. Allocate accession numbers and record on collection material according to organisational procedures and guidelines
  3. Record accession numbers into the record-keeping system
  4. Check the record-keeping system and collection material
  5. In consultation with relevant personnel, review and revise procedures as required
Record accession details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Allocate accession numbers and record on collection material according to organisational procedures and guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record accession numbers into the record-keeping system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check the record-keeping system and collection material

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

In consultation with relevant personnel, review and revise procedures as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

describe in detail a range of collection material

apply knowledge of organisational procedures and guidelines to describe and document collection material.

Context of and specific resources for assessment

Assessment must ensure:

use of current industry systems to research, describe and document collection material

access to:

relevant policies and procedures manuals

collection material to be identified, described and documented

a collection

stakeholders.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance

evaluation of descriptions and records created by the candidate

evaluation of research processes undertaken by the candidate to identify and assess significance

examination of information prepared by the candidate to describe a number of different types of collection material

verbal or written questioning to assess knowledge of organisational procedures and guidelines.

Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

CULCNM503A Manage the development of collections.

Required Skills and Knowledge

Required skills

communication and teamwork skills to:

consult with stakeholders

seek assistance from stakeholders on complex aspects of significance

work cooperatively with others involved with collection material

literacy skills to:

analyse and document potentially complex information on collection material

read and follow organisational procedures and guidelines

numeracy skills to work with numerical accession systems

organising skills to integrate research, consultation and recording processes

research skills to conduct wide-ranging and detailed information searches on different types of collection material

self-management skills to:

prioritise work tasks and meet deadlines

follow workplace procedures

technical skills to:

use technology and record-keeping systems

undertake research.

Required knowledge

subject matter expertise related to collection material

information sources

concepts of significance and significance assessment methodology

sources of expert advice

handling and examination techniques

organisational procedures and procedures that apply to identification, description and documentation of collection material

copyright, moral rights and intellectual property issues and legislation and their impact on identification, description and documentation of collection material

cultural protocols for examining, identifying and reporting on collection material, including those associated with Aboriginal or Torres Strait islander cultural material

record-keeping systems.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Collection material is defined as objects, collections, artworks, specimens, structures or sites, and includes:

archaeological material

books and manuscripts

cultural sites and buildings

ethnographic material

film and audiovisual material

flora and fauna

furniture

photographs

technological and industry items

textiles

works on paper and canvas.

Information sources may include:

archives

artists

catalogues

experts and specialists

internet

libraries

local community members

makers

organisation’s collection

other museum workers

other museums

previous holders of collection material

publications

reference works

written reports.

Key stakeholders may include:

community associations

cultural groups

donors

experts or specialists

makers or artists

owners or custodians

users.

Appropriate format may be:

graphic

photographic

verbal

written.

Detail in descriptions may include:

adaptations

age

artist

associations with place

condition

conservation needs, such as:

care

handling

protection

construction method and materials

dimensions

functionality

inscriptions

intactness

maker

marks

physical appearance of items

previous conservation

previous owners

provenance

relationship to other material (within or outside of collections)

repairs

significance, such as:

historical

scientific research.

Accession details may include:

acquisition method

brief description

copyright details

costs, such as:

maintenance

value

date of accession

date of creation

details of previous ownership

dimensions

maker or artist

registration number.