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Evidence Guide: CULEVP501A - Coordinate the installation and dismantling of exhibitions

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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CULEVP501A - Coordinate the installation and dismantling of exhibitions

What evidence can you provide to prove your understanding of each of the following citeria?

Identify physical resource requirements

  1. With reference to exhibition documentation, determine the scope and type of exhibition elements required
  2. Confirm budget and resources required for exhibitions
  3. Provide appropriate input into the overall planning of exhibitions
  4. Check inventory to determine availability of physical resources
  5. Order additional resources as required and according to organisational procedures and budgetary guidelines
  6. Assess the need for specialist or external assistance and where required, organise according to organisational procedures
With reference to exhibition documentation, determine the scope and type of exhibition elements required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm budget and resources required for exhibitions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide appropriate input into the overall planning of exhibitions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check inventory to determine availability of physical resources

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Order additional resources as required and according to organisational procedures and budgetary guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess the need for specialist or external assistance and where required, organise according to organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan the installation and dismantling of exhibitions

  1. Liaise with exhibition personnel to determine the most effective sequence for installing and dismantling exhibitions
  2. Document plans for installation or dismantling according to organisational procedures
  3. Confirm availability of resources in advance of installation and dismantling
  4. Organise physical resources
Liaise with exhibition personnel to determine the most effective sequence for installing and dismantling exhibitions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document plans for installation or dismantling according to organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm availability of resources in advance of installation and dismantling

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organise physical resources

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate operations

  1. Provide clear instructions to relevant personnel in relation to installation or dismantling to ensure safety and avoid damage to physical elements
  2. Monitor operations to ensure that work is carried out according to instructions
  3. Deal with problems that arise in ways that minimise disruption to work operations and schedules
  4. Organise appropriate storage and security of exhibition elements, including valuable items and hazardous materials
Provide clear instructions to relevant personnel in relation to installation or dismantling to ensure safety and avoid damage to physical elements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor operations to ensure that work is carried out according to instructions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deal with problems that arise in ways that minimise disruption to work operations and schedules

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organise appropriate storage and security of exhibition elements, including valuable items and hazardous materials

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete exhibition operations

  1. Complete relevant exhibition documentation and reports and forward to relevant personnel as required
  2. Seek feedback from stakeholders and team members about ways to improve processes
  3. Identify aspects of operations that worked well and ways in which those aspects could be enhanced in future projects
Complete relevant exhibition documentation and reports and forward to relevant personnel as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek feedback from stakeholders and team members about ways to improve processes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify aspects of operations that worked well and ways in which those aspects could be enhanced in future projects

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

coordinate and supervise the installation and dismantling of exhibitions

apply detailed knowledge of the exhibition set-up process

organise and manage resources allocated for installing and dismantling exhibitions.

Context of and specific resources for assessment

Assessment must ensure:

involvement of and interaction with a team for whom the candidate can plan and organise work

access to:

an exhibition and exhibition venue

physical exhibition elements

exhibition documentation

organisational procedures.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance

evaluation of an installation or dismantle coordinated by the candidate

evaluation of reports prepared by the candidate detailing methods used to organise installation or dismantling of an exhibition, challenges faced and how these were resolved

evaluation of candidate responses to case studies and problem-solving exercises to assess ability to plan for different situations and contexts.

Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBWOR402A Promote team effectiveness.

Required Skills and Knowledge

Required skills

communication skills to:

liaise and agree on work requirements with colleagues

liaise with specialised or external assistance

provide clear instructions to others

initiative and enterprise skills to contribute ideas to the planning of exhibitions

learning skills to improve outcomes through continuous evaluation of operations

literacy skills to read and interpret work plans, procedures, drawings, exhibition documentation and records

negotiation skills to:

purchase required items efficiently

maximise internal and external resource availability

numeracy skills to:

calculate measurements and material requirements

estimate costs

work with budgets

planning and organising skills to:

establish procedures according to agreed timelines

organise work plans for self and others

monitor interrelated elements of exhibition installation and dismantling

problem-solving skills to deal efficiently with a range of potentially disruptive issues that may arise in the context of installing and dismantling exhibitions

safety awareness skills to:

handle collection material safely

minimise hazards

use equipment and tools safely

self-management skills to:

prioritise work tasks and meet deadlines

provide a role model to others

teamwork skills to:

consult with stakeholders

coordinate input from colleagues

provide leadership

technical skills to select appropriate installation and dismantling techniques.

Required knowledge

conservation issues to be considered when handling collection material

cultural protocols that impact on installation and dismantling, including those for Aboriginal or Torres Strait Islander material

environmental and other risk factors for people and physical elements

exhibition components relevant to the work or industry context

inventory systems and procedures used for equipment and materials in the context of exhibitions

organisational procedures and guidelines relating to installing and dismantling exhibitions

packing materials and techniques used for different types of exhibition elements

principles of universal access and impact on installation

range of tools commonly used for installing and dismantling exhibitions

record-keeping procedures

relevant organisational and legislative work health and safety requirements, including those that affect the allocation of work and the movement of physical elements

roles and responsibilities of personnel involved in staging exhibitions

security issues to be considered when work is underway

sources of exhibition equipment and supplies

sources of specialist assistance relevant to the work context

technical procedures for handling physical elements, including artworks and historical objects

typical procedures and processes for exhibition installation.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Exhibition documentation may include:

event orders

floor plans

handling notes

installation instructions

site plans

travelling condition reports

work instructions.

Exhibition elements may include:

art works

computer equipment

customised supports

display items, such as:

cases

drawers

plinths

racks

stands

tracks

electronic support material

environmental monitoring and control systems

film and video screens

hanging system supports

light fittings

objects

sound outlets

special exhibition features.

Resources may include:

audio

costumes

display or other furniture

equipment

lighting

materials

scenic items

staff

vision systems.

Inputmay relate to:

operational feasibility of ideas

own ideas for enhancement of concept or design

safety issues.

Organisational proceduresmay relate to:

budget

cleaning

conservation

environment

handling methods

purchasing

security

standards

storage of packaging materials

waste disposal.

Specialist or external assistance may relate to:

artists

builders

conservators

designers

electricians

other trades people

preparators

printers.

Exhibitionsmay be:

developed in-house or externally

hired, borrowed or presented on behalf of another organisation or community group

permanent or temporary

travelling

staged in venues or events, such as:

corporate events

festivals

galleries

libraries

museums

visitor attractions

theme parks.

Physical resources may relate to:

packing, moving, handling and disposing of objects or other display items

preparing the site

recruitment

rostering additional staff

safety

security

storage

transportation

waste management.