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Evidence Guide: CULICM501A - Maintain digital repositories

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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CULICM501A - Maintain digital repositories

What evidence can you provide to prove your understanding of each of the following citeria?

Maintain knowledge of digital repositories

  1. Research information sources to determine types and functions of digital repositories
  2. Review organisational procedures on digital repositories to ensure consistency with organisational policies
  3. Assess risks associated with digital repositories and refer to appropriate personnel as required
Research information sources to determine types and functions of digital repositories

Completed
Date:

Teacher:
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Review organisational procedures on digital repositories to ensure consistency with organisational policies

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assess risks associated with digital repositories and refer to appropriate personnel as required

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Manage resources for digital repositories

  1. Locate and verify resources to add to the digital repository
  2. Provide information to relevant personnel regarding procedures and permissions for collecting and accessing resources
  3. Add resources to the digital repository using suitable software applications and equipment
  4. Maintain digital resources to ensure access and integrity
  5. Remove resources from the digital repository where required following organisational procedures
Locate and verify resources to add to the digital repository

Completed
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Teacher:
Evidence:

 

 

 

 

 

 

 

Provide information to relevant personnel regarding procedures and permissions for collecting and accessing resources

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Add resources to the digital repository using suitable software applications and equipment

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Maintain digital resources to ensure access and integrity

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Remove resources from the digital repository where required following organisational procedures

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Manage metadata for digital repositories

  1. Create descriptive, technical and administrative metadata for digital repository resources according to organisational policies and procedures
  2. Edit digital repository metadata according to organisational policies and procedures
Create descriptive, technical and administrative metadata for digital repository resources according to organisational policies and procedures

Completed
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Edit digital repository metadata according to organisational policies and procedures

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

maintain knowledge of current trends in digital repositories

add to and remove resources from digital repositories using organisational policies and procedures

create and edit metadata for digital repository resources.

Context of and specific resources for assessment

Assessment must ensure access to:

industry-current systems and technologies for digital repositories

relevant organisational policies, procedures and metadata standards.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of onthejob performance

verbal or written questioning to assess knowledge of procedures, systems and standards

evaluation of metadata created by the candidate

research projects, such as an analysis of different systems (including software applications), equipment or methods for the creation and maintenance of digital collections.

Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBIPR401A Use and respect copyright

CULICM601A Contribute to collection management.

Required Skills and Knowledge

Required skills

communication and teamwork skills to liaise with relevant personnel

critical thinking skills to:

apply analysis and description tools to a wide range of resources of varying complexity

distinguish significant information from minor references

initiative and enterprise skills to create metadata that anticipates and accommodates access

literacy skills to:

interpret licensing agreements

construct metadata

numeracy skills to work with numerical features of systems

problem-solving skills to authenticate resources

self-management skills to:

prioritise work tasks and meet deadlines

follow workplace procedures

technology skills to:

convert formats and files

create digital objects and derivatives

scan resources to preserve their integrity

use repository and digital collection systems.

Required knowledge

access and preservation standards for digitisation

copyright, moral rights, digital rights management and intellectual property issues and legislation that impact on digital repositories

different digital file formats

digital preservation techniques

information management principles for description and access

licensing agreements covering digital resources

metadata standards and systems used in Australian institutions, such as:

Anglo-American Cataloguing Rules (AACR)

Australian Government Location Service (AGLS)

Dublin Core

Machine Readable Cataloguing (MARC) and MARC21 standard

organisational procedures regarding digital repositories.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Types may include:

discipline, such as:

knowledge management

data management repository

institutional, such as:

open access

digital

systems, such as:

content management

platforms.

Procedures may relate to:

access

authentication

authorities

copyright

donations

description

editing

industry-current system procedures

intellectual property

licensing agreements

moral rights and intellectual property issues

permissions

privacy

schemas

standards

technical issues.

Risksmay relate to:

access

copyright infringement

handling resources for digitisation

hazardous substances

moral rights

preservation

privacy

reproduction

use.

Resourcesmay include:

audio

audiovisual

bibliographic references (metadata only)

books, sections and chapters

conference and workshop papers

culturally sensitive materials

datasets

digital images

examination papers or tests

full text articles

journal articles

learning objects

multimedia and audiovisual materials

patents

photographs

software

theses and dissertations

unpublished reports and working papers.

Relevant personnelmay include:

artists

authors

copyright owners

donors

members of the public

musicians

photographers

publishers

researchers

rights holders

teachers

work colleagues.

Adding resources may relate to:

conversion of formats

file conversion

file formats, such as:

audio

documents, maps and books

film and video

photographs, negatives and slides

file naming

file optimisation

file size

interpolation

metadata standards

mode and bit depth

output size

permissions

preservation

resolution

scanning.

Software applications and equipmentmay include:

backup servers

cameras

computers

database servers

digital library management systems

scanners.

Access and integritymay relate to:

creating surrogates

files, such as:

format

migration

refreshment

storage

ingestion

restrictions, such as:

authentication

contractual

copyright

cultural

embargoes

licensing.

Descriptive, technical and administrative metadatamay relate to:

access

coding standards, such as:

Lightweight Information Describing Object (LIDO)

MARC

Metadata Encoding and Transmission Specification (METS)

Metadata Object Description Scheme (MODS)

eXtensible markup language (XML)

content standards, such as:

ontologies

Resource Description and Access (RDA)

taxonomies

thesauruses

element sets, such as:

Australian Government Location Service (AGLS)

Categories for the Description of Works of Art (CDWA)

Dublin Core

Vocational Educational and Training Metadata (Vetadata)

preservation metadata schemas, such as Preservation Metadata Maintenance Activity (PREMIS)

rights management.