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Evidence Guide: CULINM401A - Complete a range of cataloguing activities

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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CULINM401A - Complete a range of cataloguing activities

What evidence can you provide to prove your understanding of each of the following citeria?

Construct bibliographic descriptions

  1. Apply relevant national and international standards and accepted variations when cataloguing material
  2. Create original catalogue records for a variety of formats and check authority files following relevant standards
  3. Ensure created records include sufficient and relevant access points for ease of retrieval by catalogue users
  4. Construct descriptions to suit customer needs according to automated system and organisational procedures
  5. Create item of records and statement of holdings
Apply relevant national and international standards and accepted variations when cataloguing material

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create original catalogue records for a variety of formats and check authority files following relevant standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure created records include sufficient and relevant access points for ease of retrieval by catalogue users

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Construct descriptions to suit customer needs according to automated system and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create item of records and statement of holdings

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Locate, retrieve and transfer bibliographic information and records

  1. Search own cataloguing database to determine availability of existing bibliographic records for same or similar items
  2. Search external catalogues or databases to create copy catalogue records from suitable bibliographic records
  3. Download and upload bibliographic records to local system in line with organisational techniques and procedures
Search own cataloguing database to determine availability of existing bibliographic records for same or similar items

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Search external catalogues or databases to create copy catalogue records from suitable bibliographic records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Download and upload bibliographic records to local system in line with organisational techniques and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Edit bibliographic records

  1. Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures
  2. Edit downloaded records as necessary according to system and organisational procedures
  3. Add item to records and holdings statements
Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Edit downloaded records as necessary according to system and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Add item to records and holdings statements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide cataloguing support

  1. Undertake appropriate catalogue maintenance to preserve integrity of local database
  2. Apply national systems and standards to facilitate database searching and future cataloguing
  3. Use data from shelf lists and relevant statistics captured by automated systems to inform cataloguing decisions
  4. Advise relevant personnel on the need for new authority records as necessary and according to organisational guidelines
  5. Consult with relevant personnel regarding cataloguing issues or problems and take appropriate action
Undertake appropriate catalogue maintenance to preserve integrity of local database

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply national systems and standards to facilitate database searching and future cataloguing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use data from shelf lists and relevant statistics captured by automated systems to inform cataloguing decisions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advise relevant personnel on the need for new authority records as necessary and according to organisational guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with relevant personnel regarding cataloguing issues or problems and take appropriate action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

demonstrate accuracy in creating and editing catalogue records

apply sound knowledge of bibliographic and catalogue record components

use knowledge of cataloguing standards to maintain records

use current industry systems to undertake cataloguing activities

complete activities within realistic workplace time constraints.

Context of and specific resources for assessment

Assessment must ensure access to:

relevant policy and procedures documents

current industry cataloguing tools, systems and standards.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of onthejob performance

review of records created by the candidate in relation to accuracy and completeness

review of catalogues which the candidate is responsible for maintaining

verbal or written questioning to assess knowledge of cataloguing procedures and systems.

Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

CULINM402A Use integrated library management systems.

Required Skills and Knowledge

Required skills

communication and teamwork skills to liaise with colleagues

literacy skills to:

interpret cataloguing standards

construct cataloguing entries

numeracy skills to work with numerical features of cataloguing systems

problem-solving skills to review and respond to database maintenance issues

self-management skills to:

prioritise work tasks and meet deadlines

follow workplace procedures

technology skills to use current industry cataloguing systems.

Required knowledge

cataloguing standards and systems used in Australian libraries endorsed by the Australian Committee on Cataloguing (ACOC)

commonly used automated cataloguing systems and shared cataloguing networks

frequently occurring cataloguing problems

principles of bibliographic description and access

ways of preparing original and copy cataloguing records

procedures for maintaining cataloguing records

copyright, moral rights and intellectual property issues and legislation that impact on cataloguing.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

National and international standards may include:

Anglo-American Cataloguing Rules (AACR)

Intentional Standard Bibliographic Description (ISBD)

Libraries Australia Cataloguing Standards (LACS)

Library of Congress Authorities (LCA)

Machine Readable Cataloguing (MARC) coding formats

Resource Description and Access (RDA)

Schools Cataloguing Information Service (SCIS)

standard classification schemes, such as:

Dewey Decimal Classification (DDC)

Universal Decimal Classification (UDC)

standard subject heading systems, such as Library of Congress Subject Headings (LCSH).

Cataloguing relates to:

copy cataloguing

creating original catalogue records

descriptive cataloguing, including assigning access points

downloading and editing suitable bibliographic records to local system

established procedures

manipulating metadata to create records.

Formats may include:

assistive technology devices

audiovisual items, such as:

CDs

DVDs

books

computer files and software

daisy

digital formats

e-books

e-journals or datasets

games

journals

kits

maps

material in English

material in languages other than English

microfilm and microfiche

multimedia items

music

online

print or electronic

toys

Universal Machine Readable Cataloguing (UNIMARC)

unpublished materials.

Access points may include:

added entries

authors

headings for corporate bodies

illustrators

keywords

metadata

related headings

relevant subject headings

tags

titles, series titles or variant titles.

Item of records and statement of holdingsmay include:

call numbers

disposal of records

information regarding access conditions, such as:

not for loan

prefixes to indicate shelved in specific collections, such as:

REF (reference)

DVD

housed off-site, such as:

archives

storage

restrictions, such as:

age

donor conditions

duration of loan period

embargoes

location details.

Catalogue maintenance may include:

checking for duplicate bibliographic records

correcting holdings information

deleting or merging duplicate bibliographic records

recataloguing items

relocating items

updating files.

Systems and standards may include:

AACR

DDC

LCA

LCSH

local protocols

MARC

metadata schemas

RDA

SCIS subject headings.

Informing cataloguing decisions may relate to:

calculating size of collection or number of items catalogued over time

checking previously assigned call numbers or subject headings

identifying gaps in the collection

identifying missing or lost items

stocktaking procedures.

Relevant personnel may be:

cataloguing colleagues in other libraries, such as:

central cataloguing units

national and state libraries

donors

members of cataloguing e-lists

more experienced staff

supervisors

system providers with responsibility for shared cataloguing networks.

New authority records may relate to:

advising SCIS, Libraries Australia or central cataloguing unit of need for new authority files

new headings to be included in local procedures or system documentation

reporting and recording details for new name headings.